Licensed programs must meet the standards promulgated by the State Board of Social Services. The Virginia Department of Social Services enforces these standards by inspecting centers at least twice a year and investigating complaints.

• Background Checks for Licensed Child Day Centers (PDF)
• General Procedures and Information for Licensure (effective 02/2011) (PDF)
• Standards for Licensed Child Day Centers (effective 11-01-2012) (PDF)
• Standards for Licensed Child Day Centers - New Numbers Chart (effective 11-01-2012) (PDF)

Technical Assistance

• Technical Assistance for Background Checks for Child Welfare Agencies & Child Day Care Centers (updated 06/2009) (PDF)
• Technical Assistance for General Procedures and Information for Licensure (09/2009) (PDF)
• Technical Assistance for Standards for Licensed Child Day Centers (effective 11-2012) (PDF)

Applicable Code of Virginia References

• Code of Virginia: Title 63.2 - Welfare (Social Services) 07/2012 (PDF)

• CDC Pre-Application Consultation Participant Study Guide (PDF)
• Read First Knowledge Center Certificate Error (PDF)
• Step 1: Licensing Information Overview (PDF)
• Step 2: Getting Started - Registration in the Knowledge Center (PDF)
• Step 3: Completing CDC Phase 1 Online in the Knowledge Center (PDF)

Licensure Packet (new applicants only)

• Background Checks - CPS Central Registry Clearance (DOC)
• Background Checks - CPS Central Registry Clearance (PDF)
• Background Checks - Criminal Record Checks Link to VA State Police (PDF)
• Background Checks - Sworn Disclosure or Affirmation (PDF)
• Background Checks for Licensed Child Day Centers (PDF)
• CDC - Approval of Functional Design (PDF)
• CDC - Asbestos Inspection Facts (PDF)
• CDC - Asbestos Statement (PDF)
• CDC - Asbestos Statement from Inspectors (PDF)
• CDC - Licensure Packet Order Form (PDF)
• CDC - Model Form Program Decision to Administer Medication (PDF)
• CPSC Public Playground Safety Handbook (PDF)
• Code of Virginia Chapters 1, 17 & 18 (PDF)
• Criminal History Record Name Search Request (PDF)
• General Procedures and Information for Licensure (PDF)
• IRS - Child Care Tax Center (Web page)
• Licensing Office - Contact Information (PDF)
• MAT (Medication Administration Training) - Information Sheet (PDF)
• MAT (Medication Administration Training) - Next Steps (PDF)
• PMAT Information Sheet (PDF)
• Standards for Licensed Child Day Centers (PDF)
• Virginia Business Registration Guide (PDF)
• Virginia CACFP Sponsors (USDA Information) (PDF)
• Virginia Department of Business Assistance (Web page)

Application Forms

• Annual Operating Budget (PDF)
• Annual Operating Budget (DOC)
• Building Evaluation or Inspection (PDF)
• CDC Addendum (PDF)
• Initial Application (DOC)
• Initial Application (PDF)
• Instructions Initial Application for Licensure (PDF)
• Personal Qualifying Information (PDF)
• Report of Environmental Sanitation Inspection (PDF)
• Staff Information Sheet (PDF)
• Staff Information Sheet (DOC)

• 2013/05/06: New Medication Training Requirements for Child Day Programs (PDF)
• 2013/04/01: The Influence of Culture on Care Giving (PDF)
• 2013/04/01: Preparing for Summer Training (PDF)
• 2013/03/20: Legislative Changes to Financial Responsibility Reporting Requirements & Applications for Licensure (PDF)
• 2012/12/07: Standards for Licensed Child Day Centers - Technical Assistance (PDF)
• 2012/12/05: Instructions for Renewal and Initial Applications for Licensure (PDF)
• 2012/11/27: VDSS Memo to Providers Concerning - Consumer Product Safety Commission (CPSC) Mandatory Standards for Cribs (PDF)
• 2012/11/01: Child Day Center Standards - Renumbering (PDF)
• 2012/10/16: Standards for Licensed Child Day Center - NOIRA Announcement (PDF)
• 2012/07/02: Changes to Child Protective Services Mandated Reporting Law (PDF)
• 2012/06/28: Revised Sworn Disclosure Form (PDF)
• 2012/06/08: 2012 Legislative Implementation Plans - Child Day Centers (PDF)
• 2012/03/29: Certified Fire Officials (PDF)
• 2012/01/05: Revisions to Child Day Centers (CDC) Standards (PDF)
• 2011/10/31: Inspection Protocol for Licensed Child Day Programs (PDF)
• 2011/09/12: Emergency Preparedness: Earthquake Safety Checklist & Helping Children Cope with Disaster (PDF)
• 2011/07/01: Legislative Implementation Memo for Providers July 01, 2011 (PDF)
• 2011/04/12: Crib Standards - An Information Sheet for Child Care Providers (PDF)
• 2011/04/04: Updated Documentation for Immunizations (PDF)
• 2011/02/11: General Procedures and Information for Licensure - revisions (PDF)
• 2010/06/25: Shaken Baby Syndrome (Web page)

Background Investigations

• Background Checks for Licensed Child Day Centers (PDF)
• Barrier Crimes (PDF)
• Criminal Background Checks (conducted by Virginia State Police) (Web page)
• Request for Search of the Child Protective Services (CPS) Central Registry - ($7.00 Search Fee) (DOC)
• Request for Search of the Child Protective Services (CPS) Central Registry - ($7.00 Search Fee) (PDF)
• Sworn Statement of Affirmation for Child Day Programs (PDF)
• Technical Assistance for Background Checks for Child Welfare Agencies & Child Day Care Centers (updated 06/2009) (PDF)

Guidance & Procedures

• Criteria for Training (PDF)
• Inspection Protocol for Licensed Child Day Programs (PDF)
• Key Health & Safety Standards Subject to Risk Ratings (PDF)
• Performance Standardization Guidance for Licensure (effective 08/01/11) (PDF)
• Proof of Child Identity and Age (PDF)
• Risk Assessment Guidance Manual (Revised 10/24/07) (PDF)
• Risk Assessment Matrix (PDF)

Forms

Renewal

• CDC Addendum (PDF)
• Instructions: Renewal Application for Licensure (PDF)
• Personal Quailfying Information (PDF)
• Renewal Application (DOC)
• Renewal Application (PDF)
• Request for Building Evaluation or Inspection (PDF)
• Staff Information Sheet (PDF)
• Staff Information Sheet (DOC)

All Other

• Approval of Functional Design Features (PDF)
• Authorization for Non-prescription Over-the-Counter Skin Products Licensed Child Day Centers (PDF)
• Child Registration (PDF)
• Decision on the Administration of Medication (PDF)
• First Aid and Cardiopulmonary Resuscitation (CPR) Course Approval (PDF)
• Licensed Child Day Center Suggested Format for Asbestos Statements from Inspectors (PDF)
• Licensed Child Day Center Suggested Format for Written Asbestos Statements (PDF)
• Medication Administration Log for Child Day Programs - Individual Child (PDF)
• Medication Administration Log for Child Day Programs - Multiple Children (PDF)
• Medication Authorization (PDF)
• Publication Order (PDF)
• Report of Tuberculosis Screening - Children's Programs (PDF)
• Request for Search of the Child Protective Services (CPS) Central Registry - ($7.00 Search Fee) (DOC)
• Request for Search of the Child Protective Services (CPS) Central Registry - ($7.00 Search Fee) (PDF)
• School Entrance (Web page)
• Sworn Statement or Affirmation for Child Day Programs (PDF)

Additional Resources

• Child Day Care Provider Training & Development (Web page)
• Vendor Guidelines for Child Day Care Assistance (Web page)