VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Roberta Webb Child Care Center
400 Kelley Street
Harrisonburg, VA 22802
(540) 434-8699

Current Inspector: Stephanie Reed (540) 272-6558

Inspection Date: Nov. 4, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191)

Comments:

An unannounced renewal inspection was completed on 11/04/2019 from 8:45 A.M. until 4:00 P.M. At the time of the inspection 24 children were in care with seven staff, and two administrator present. Six children's records, seven staff records, four board members records, one medication and required documentation, required posted information, evacuation drills, four injury reports, emergency plan, parent handbook, teacher handbook, fire inspection, health inspection, first aid kits and supplies, and outside play area were reviewed. Children were observed during free play with activities that included dramatic play, drawing and building with blocks. Children were also observed during circle time which included music, storytime,shape recognition, handwashing, diapering, outside play, lunchtime, naptime, departure, and afternoon playtime.. The exceptions to compliance are noted on the violation notice. If you have questions or concerns contact the licensing inspector at (540)-430-9257 for further assistance.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Based on review of children files, the center failed to ensure that immunizations were received before or on the first day of attendance. Evidence: 1. Child #1's immunizations were dated 02/27/2018. Date of enrollment for Child #1 was 01/30/2018. 2. Child #6's immunizations were dated 09/13/2019. Date of enrollment for Child #6 was 09/10/2019. 3. Staff verified the date on the immunizations, and the date of enrollment for Child #1 and Child #6.
Plan of Correction:	In the future a child shall not start at the center until immunization records have been received.
Standard #:	22VAC40-185-130-B
Description:	Based on a review of children records, the center failed to obtain documentation of additional immunizations once every six months for children under the age of two. Evidence: 1. The last immunizations on file for Child #1 was dated 02/27/2018. Date of birth for Child #1 is 12/21/2017. 2. Staff verified that there were no updates on immunizations on file for Child #1.
Plan of Correction:	Administrative Assistant will audit records for all children and place a tracking system in place to ensure all required updates are obtained.
Standard #:	22VAC40-185-70-A
Description:	Based on review of staff records, the center failed to ensure that all staff had two or more references as to character and reputation as well as competency were checked before employment. Evidence: 1. Staff #4's file only contained one reference check. Date of employment for Staff #4 was 10/22/2019. 2. Staff #7's file only contained one reference check. Date of employment for Staff #7 was 10/16/2019. 3. Staff verified that there was only one reference check completed for Staff #4 and Staff #7.
Plan of Correction:	Administration immediately contacted a second reference and placed documentation in the staff files.
Standard #:	22VAC40-185-330-B
Description:	Based on observation, the center failed to ensure that all playground equipment with moving parts or climbing apparatus have the required amount of 6 inches depth of resilient surfacing. Evidence: 1. On the playground where the swings and climbing structure are located there was only three inches of loose mulch in the fall zones. 2. Staff verified that there was not six inches of loose mulch in the fall zones of the swings and climbing structure.
Plan of Correction:	Administration will order more mulch and have it spread on the playground.
Standard #:	22VAC40-185-440-G
Description:	Based on observation, the center failed to ensure that children over 12 months of age and were developmentally ready were placed on a cot or mat. Evidence: 1. In Classroom #1 the Licensing Inspector observed Child #1, date of birth 12/21/2017, was asleep in a crib. 2. Staff verified the date of birth for Child #1, and that the child was developmentally ready to be placed on a cot and not be placed in a crib.
Plan of Correction:	Administration will order additional cots, and review all infant standards with the infant staff.
Standard #:	22VAC40-185-550-M
Description:	Based on review of injury reports, the center failed to include all required information on the injury report. Evidence: 1. Injury report dated 09/11/2019 was missing the time and date the parent was notified. 2. Injury report dated 10/2/2019 was missing the time the injury occurred and the preventive measure for re-occurrence. 3. Staff verified that there was missing information from the injury reports.
Plan of Correction:	Administration will review injury reports at the end of each day, and if there is missing information administration will make contact with the staff and have the report filled out completely with all required information.
Standard #:	22VAC40-80-120-E-2
Description:	Based on an observation of required documents to be posted, the center failed to post the most current violation notice from the last inspection. Evidence: 1. The most current violation notice posted was dated 07/10/2019. The violation notice from the unannounced non-mandated inspection on 08/06/2019 was not posted. The inspection and violation notice were signed on 08/06/2019 and no violations were observed. 2. Staff confirmed that the last posted inspection was 07/10/2019, and the violation notice dated 08/06/2019 was not posted.
Plan of Correction:	New administration were unaware that the last inspection report was not posted. In the future administration will post the violation notice or summary after each inspection.