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Hopkins House - Helen Day Preschool Academy
1224 Princess Street
Alexandria, VA 22314
(571) 480-4081

Current Inspector: Anansa Archer-Hicks (703) 268-3295

Inspection Date: May 29, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 General Provisions.
63.2 Child Abuse and Neglect
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Consultation was given on the new background requirements for finger printing, a revised Sworn Disclosure Statement for new staff hired after 7/1/2017 and requesting out of state Central Registry checks for staff who have lived outside the State of VA within the last five years. The model SDS form is online at VA DSS as well as a link to the Adam Walsh site to assist with out of state central registry forms. VDSS will be paying for initial child care fingerprint checks until 9/20/18. Each facility must establish a point of contact with DSS. All questions regarding facility codes should be directed to OBI at 804-726-7884. Eligible letters will be sent out by emails and staff may not work with children (ratios or supervision) or be on site until a completed letter is received. Please read, review and respond to all correspondences regarding the fingerprint roll out.

Comments:
An unannounced monitoring inspection was conducted today from 10:15am-3:00pm. There were 54 children (infants-5yrs.) supervised by 11 direct care staff. The physical plant, 5 staff records, 6 children?s records, evacuation drills, injury reports, emergency supplies, and policies were inspected. There were no medications on site. Children were observed reading stories, transitioning inside from the playground, and engaging in circle time. Diapering and hand-washing procedures were also observed. There was an abundance of books, toys, and materials, which were found to be developmentally appropriate for the children in care at the time of inspection. Areas of non-compliance are identified in the Violation Notice. If you have any questions regarding this inspection, please contact the Licensing Inspector, Anansa Archer-Hicks at (703) 268-3295, or anansa.archer-hicks@dss.virginia.gov.

Violations:
Standard #: 22VAC40-185-40-K
Description: Based on record review and director interview, the center did not develop written playground safety procedures. Evidence: During the time of inspection, there was no documentation stating the center's playground safety procedures.

Plan of Correction: The center will put together a playground safety procedure.

Standard #: 22VAC40-185-60-A
Description: Based on record review, 3 of 6 children's records did not contain all of the required information. Evidence: 1. During the time of inspection, there was no documentation of Child #5 and Child #6's first day of attendance. 2. During the time of inspection, Child #4 (start date: 4/3/2017), Child #5, and Child #6's records did not contain documentation of an annual review of emergency contact information performed by the parent. 3. During the time of inspection, Child #6's record did not contain documentation of a completed physical form signed by a physician.

Plan of Correction: Children's first day of attendance will be added to their file.

Standard #: 22VAC40-185-70-A
Description: Based on record review, 1 of 5 staff records did not contain all of the required information. Evidence: During the time of inspection, Staff E's (hire date: 8/16/2012) record did not contain documentation of proof of education or orientation training needed to perform their job responsibilities.

Plan of Correction: Proof of orientation was added to staff's file.

Standard #: 22VAC40-185-270-A
Description: Based on observation, all areas inside of the center were not maintained in a clean, safe, and operable condition. Evidence: 1. The Infant 2 classroom had chipped and peeling paint on the walls and sink cabinets. 2. There was a build up of dirt on the floors, walls, and doors throughout the center.

Plan of Correction: Maintenance work was done on 6-02-18.

Standard #: 22VAC40-185-280-B
Description: Based on observation, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: During the time of inspection, a bleach spray bottle was sitting out on top of a shelf, and diaper creams were in an unlocked cabinet, in the Toddler classroom.

Plan of Correction: Hazardous substance will be locked at all times.

Standard #: 22VAC40-185-320-B
Description: Based on observation, one restroom was not equipped with all of the required materials. Evidence: During the time of inspection, the Infant 2 classroom did not have papertowels in the the restroom and within reach of children.

Plan of Correction: Paper towels was put in restroom at the time of inspection.

Standard #: 22VAC40-185-550-L
Description: Based on record review, 1 of 5 injury reports did not contain all of the required information. Evidence: During the time of inspection, one injury report did not contain documentation of any future action to prevent recurrence of the injury, as required.

Plan of Correction: Corrective action was added at the time of inspection.

Standard #: 22VAC40-191-60-C-1
Description: Based on record review, 1 of 5 staff records did not contain documentation of all required background check information. Evidence: During the time of inspection, Staff E's (hire date: 8/16/2012) record did not contain documentation of a criminal history check for the state of Virginia prior to their date of hire.

Plan of Correction: Criminal history check was provided on the same day.

Standard #: 63.2-1720.1-A
Description: Based on record review, 1 of 5 staff records did not maintain documentation of all required background checks every five years after beginning employment. Evidence: During the time of inspection, Staff E's (hire date: 8/16/12) did not contain documentation of a current sworn disclosure statement (expiration: 8/2/17).

Plan of Correction: Sworn disclosure was provided instantly.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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