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Heritage Child Development Center - The Clubhouse
1065 West Main Street
Berryville, VA 22611
(540) 955-4194

Current Inspector: Barbara Workman

Inspection Date: June 7, 2018

Complaint Related: No

Areas Reviewed:
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
We discussed the requirements for emergency supplies, staff and children's records. The risk assessments for violations were provided. We discussed your plans for playground maintenance. Also, we reviewed requirements for shelter-in-place drills in 2018.

Thank you for your assistance during today's unannounced monitoring inspection conducted from 10:30 AM to 3:45 PM. Today, there were twenty-three school age children with three to five staff. I viewed program activities, staffing, supervision, interactions with children, equipment, daily routines, posted information, emergency supplies and drill records, emergency planning, injury records, five records for children, five staff records, staff qualifications, staff training, meals and snacks, indoor and outdoor areas. The children have enjoyed opportunities for outdoor play, indoor games, table activities group discussions and choices for age appropriate activities. Staff were observed providing interactions with individual children and appropriate guidance. We talked about plans for field trips and center procedures during the summer. Let me know if you have any questions. 540-430-9259

Standard #: 22VAC40-185-130-C
Description: Based on a review of five records for children, and an interview with administrative staff, the additional documentation of immunizations due once between child 3's fourth and sixth birthday was not in the file. Evidence: The only immunization report in the file was completed on September 5, 2013 while child 3 was three years of age.

Plan of Correction: The program director will request and obtain a copy of another immunization report to update the record. The program director will review the children's records to make sure all updated immunization records were obtained between children's fourth and sixth birthdays. When children enroll in the school age program as rising kindergarten age students, the administrative staff will always make sure updated immunization reports are requested from parents and obtained as required.

Standard #: 22VAC40-185-160-C
Description: Based on a review of five records for children, and an interview with administrative staff, the updated Tuberculosis screening and statement was not obtained for staff member 3 by two years from the date of the last statement in the record. (Repeat violation.) Evidence: The most recent TB screening and statement was dated May 19, 2016. Staff indicated that an updated screening had not been obtained.

Plan of Correction: The director will have staff member 3 submit an updated tuberculosis screening statement for the staff file. The director will use a system for tracking the need to update staff records so that information can be requested and obtained on time.

Standard #: 22VAC40-185-70-A
Description: Based on a review of five records for staff, and an interview with administrative staff, there was background information missing from the record of staff member 1 to demonstrate compliance with qualification requirements. Evidence: The complete information for college transcripts and coursework completed was not in the files. Staff member 1 was hired as a lead teacher.

Plan of Correction: The administrative staff immediately asked staff member 1 to obtain and submit all college transcripts and/or a college diploma to verify qualification requirements for the job. The required education documents will be placed in the staff record. In the future, staff who hire new lead teachers or supervisors of children will make sure the education documents of new staff are obtained to verify qualifications before they are offered the position.

Standard #: 22VAC40-185-540-E
Description: Based on a review of emergency supplies in two building used for the summer program, and interviews with administrative staff, there all required supplies were not available. Evidence: There was not a working, battery-operated radio in each building used by children. Administrative staff indicated that a radio in the building used during the school year was checked in May and had stopped working. Also, administrative staff told the licensing inspector that a new radio and batteries were purchased for each building and were still at the administrative offices of the other center in town.

Plan of Correction: An administrative staff person brought the new radios and batteries from an office at another center and the director placed each radio with batteries in a building. The director will make sure all required emergency supplies are maintained in working condition in each building used with children.


A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.


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