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Lily Pad at Metro Park
6361 Walker Lane C-110
Alexandria, VA 22310
(703) 347-7885

Current Inspector: Mahrukh Aziz (571) 835-4718

Inspection Date: Aug. 31, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-80 THE LICENSE.
63.2 Child Abuse and Neglect
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Discussed with center management alternative ways to account for children being taken back and forth from the playground and other field trips, to ensure accuracy and accountability.

Comments:
An inspection was conducted jointly with another local agency on 8/31/18, in response to a self-reported incident that took place on 8/24/18 when a two and a half year old child was left alone and unsupervised on the playground. Interviews were conducted with 5 staff members. 1 child's and 4 staff records were reviewed. The information gathered during this inspection supports the allegations. Violations were discussed with the center management. Areas of non compliance are listed in the violation notice. For any questions regarding this inspection, you may contact me at mahrukh.aziz@dss.virginia.gov or 571-835-4718.

Violations:
Standard #: 22VAC40-185-40-E
Description: Based on staff interviews, and review of staff written statements, staff records and the center procedures, staff failed to follow the center's own policies and procedures for identifying where children are at all times. Evidence: 1. The written information provided by the center to staff (center's 2018 employe handbook, page 7) states: a)"Preschoolers also should be within sight and sound of a teacher at all times unless they are using the toilet". b)"Counts of children must be taken whenever leaving a space for another space, such as the playground, and upon arrival at the new location". c)"Teachers should be aware of where every one of their children are at all times". 2. Staff # 1 and Staff # 2 verbally confirmed the normal practice to account for children when going to and from the playground is to use a handwritten list of children's names. They are required to count the children against the list to ensure that all children are accounted for. 3. Staff # 1, responsible for the Duckling classroom (ages 2-3 years old), stated that on 8/24/18 she did not conduct a count of the Duckling class children when they returned to the center from the playground at approximately 5:00pm. 4. Staff # 2 verbally stated that she was supposed to count the children 4 times; the first count was to be done when leaving the center, the second one when they arrived at the playground, the third count when leaving the playground and the fourth one when the children arrived back at the center. Staff # 2 verbally stated that on 8/24/18 she did not count the children before leaving the playground at approximately 4:45pm, nor did she count when she arrived at the building's main entrance at approximately 4:57pm.

Plan of Correction: We conducted 2 mandatory staff meetings to review our counting policies. We updated our policies to add additional layers of accountability (Flip charts in all classrooms and on the playground and a mandatory check at the front desk when leaving and arriving at the center with children) - date of correction: 8/27/18. All staff have a completed a Penn State extension course titled "Supervision: Counting children". All new staff must complete the Penn state course prior to his or her first day of work. (date of correction 8/28/18)

Standard #: 22VAC40-185-340-A
Description: Based on staff interviews, and review of staff written statements and staff records, staff supervising children did not always ensure their care, protection and guidance. Evidence: 1. On 8/24/18 at approximately 4:45 pm, Staff # 1 and Staff # 2, responsible for supervision of the Duckling classroom (2-3 year old children) did not count children as required when preparing to leave the playground or when arriving back at the center at approximately 5:00 pm. Child # 1 (2 years) was left alone and unsupervised on the outside playground for approximately 40-45 minutes. 2. Staff # 1 stated that she did not conduct a count of the children when they returned from the playground to the center at approximately 5:00pm. 3. Staff # 2 stated that when leaving the playground, she "assumed that Staff # 1 had counted the children". She stated she looked around the playground and saw no one and did a brief count, and thought one of the Grasshoppers was from her group of children which made 8. Staff # 2 stated that she did not count the children when she left the playground, nor did she do one when she arrived to the main building. 4. Staff # 1 and Staff # 2 did not know that Child # 1 was not with the Duckling class children until Staff # 3 asked Staff # 1 if Child # 1 was with her. 5. Staff # 1 ran to the playground and reached the child at approximately 5:30-5:35 pm. Staff # 1 said the child looked confused and as if he had been crying. 6. The playground is located approximately 53 feet away from the main entrance of the building in which the center is located on the basement level. To get to the playground, staff must exit the main entrance of the building, make a right turn and walk past a parking garage which is adjacent to the playground. There is a another car park area right across from the playground.

Plan of Correction: Staff # 1 is no longer employed at Lily Pad. Staff # 1's last day of work was the day of the incident. Staff # 2 received a suspension.

Standard #: 22VAC40-185-340-F
Description: Based on observation, staff interviews and record review, children under 10 years of age were not always within actual sight and supervision of staff. Evidence: 1. On 8/24/18, Staff # 1 and Staff 2 left Child # 1 (2 years old) outside on a non-adjacent playground alone and not within sight and sound supervision for approximately 40-45 minutes. 2. At approximately 4:45pm, the children lined up to prepare to leave the playground to return to the center. 3. Staff # 2 stated that it takes approximately 8-10 minutes to walk with children from the playground to the building where the center is located 53 feet away. 4. At approximately 4:57 - 5:00pm, Staff # 1 and Staff # 2 returned to the lobby of the building from the playground with children. 5. At approximately 5:18pm, Staff # 3 stated that she: a) Saw movement on the video monitor of the playground at the front desk, and "saw a small boy climbing into the play tree house". b) Checked the electronic tablet used for attendance and noticed that Child # 1 had not been checked out. c) Asked Staff # 1 if Child # 1 was with her, and Staff # 1 responded by running to the playground. 6. Staff # 1 stated that between 5:30-5:35pm she arrived at the playground and found Child # 1 sitting on the ground between the tree house and the climbing structure and that Child # 1 looked confused, his eyes looked like he had been crying, and as soon as she picked him up he snuggled against her.

Plan of Correction: We conducted two mandatory staff meetings to review our counting policies. We updated our policies to add additional layers of accountability. All staff have completed a Penn State extension course "Supervision: Counting children".

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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