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Hallwood Head Start
28281 Main Street
Hallwood, VA 23359
(757) 854-1800

Current Inspector: Chris Robinson (757) 404-2322

Inspection Date: Sept. 17, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced, mandated renewal inspection was conducted today at the facility, with a follow-up staff record review at the main office. Forty-seven children were in care during the inspection. The inspector arrived at the site at 10:10 AM and departed at 11:45 AM. The inspector arrived at the main office at 12:15 PM and departed at 2:15 PM. A sample size of five children's records and eight staff/volunteer records were reviewed. Medication administration was reviewed. No children's injuries were reported for this school year. Background checks for all board members, officers and agents for the corporation were not reviewed. Background check documentation (fingerprint checks through fieldprint/OBI, child protective services central registry searches and completed sworn disclosure affirmation statements) must be received prior to consideration for renewal of the license. An exit meeting was conducted with the program director at the site prior to closure of the inspection and with staff 11 prior to closure of the staff record review.

Violations:
Standard #: 22VAC40-185-40-J
Description: Based upon observation, the facility has not ensured that injury prevention procedures are updated at least annually, based on documentation of injuries and review of the activities and services. Evidence: The injury prevention plan posted on the wall in the hallway is dated 4/21/2016.

Plan of Correction: The facility responded with the following: Post the 9/2018 Injury Prevention Plan. Provide Center with updated Plans.

Standard #: 22VAC40-185-70-A
Description: Based upon review of emergency contact records and staff interview, the facility has not ensured that all required documentation is included in the records for staff. Evidence: 1. Information for persons to be contacted in an emergency is not available on site for staff 1, 2, 4, 6, 8 and 10. 2. Staff 3 confirmed that emergency contact information is not available on site for the above listed staff. 3. There was no documentation of the orientation training required for all new employees prior to end of the first day of employ for staff 2 and 6, all of whom began employ prior to today's inspection and all of whom were with the children during today's inspection. 4. Staff 11 verified that there was no documentation that the above listed staff obtained orientation training. 5. The records provided for staff 1, 2, 6, 7 and volunteer 8 did not include documentation that documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. Staff 1, 2, 6, 7 and volunteer 8 were all on duty at the facility during the inspection. 6. The record provided for staff 8, on duty at the facility during the inspection did not include a date of employ. 7. The record provided for staff 1, on duty with the children during the inspection and who identified herself as the program leader, did not include documentation of program leader qualifications.

Plan of Correction: The facility responded with the following: 1.) All staff will complete emergency contact information/noted #1,2,4,6,8, and 10. Complete forms will be filed in individual records. 2.) All new employee's orientation has been completed. Signed documentation will be placed in each new employee folder and filed. 3.) Human resource manager will continue to complete references and file results. 4.) Human resources manager will provide documentation of date of hire for new employee

Standard #: 22VAC40-185-270-A
Description: Based upon observation, the facility has not ensured that areas and equipment are maintained to be clean and safe. Evidence: The bottoms of the metal dividers between the stalls in the bathroom used by the children are rusted with chipping, peeling paint. In this condition, the walls cannot be adequately cleaned and sanitized.

Plan of Correction: The facility responded with the following: 1.) Contact Agency maintenance immediately. 2.) After Agency maintenance inspects - purchase materials to replace metal dividers between bathrooms. 3.) Install new dividers

Standard #: 22VAC40-185-280-B
Description: Based upon observation and staff interview, the facility has not ensured that hazardous substances are kept in locked places using safe locking methods that prevent access by children. Evidence: 1. In classroom 4, the lock on the cabinet in which numerous hazardous substances with warning labels are stored was hanging unlatched on the door. 2. Staff 5 verified that the lock on the cabinet was not securely latched. 3. In classroom 2, there was a container of pump hand sanitizer on a high open shelf. The container was labeled "warning, keep out of reach of children". 4. Staff 1 verified that the hand sanitizer was not in a locked location.

Plan of Correction: The facility responded with the following: 1.) Lock cabinets immediately. Keep all hazardous substances locked. 2.) Remove hand sanitizer from shelf immediately. Discuss the severity of not locking up hazardous substances

Standard #: 22VAC40-191-60-B
Description: Based upon review of records, the facility has not ensured that all employees and volunteers are not employed until the employee or volunteer has completed a sworn statement or affirmation. Evidence: 1. The records provided did not include completed sworn statements or affirmations from staff 1, 2, 6, and 8 all of whom were on duty during the inspection. 2. The record provided for volunteer 8 did not include a completed sworn statement or affirmation. Volunteer 8 was in the classroom with the children during the inspection.

Plan of Correction: The facility responded with the following: 1.) All staff will complete sworn statement and it will be filed in each staffs file. 2.) Volunteer #8 will complete sworn statement and filed.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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