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Aylett Country Day School
1657 Powcan Road
Bruington, VA 23023
(804) 443-3214

Current Inspector: Ivey Newman (804) 662-9762

Inspection Date: Oct. 4, 2018 and Oct. 18, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Licensure and Registration Procedures
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced renewal inspection was completed on October 4, 2018 from approximately 9:30a.m. to 12:00p.m. and a subsequent interview on October 18, 2018. Forty-eight children were in care during the inspection. Staff and children, ages three to five years old, were observed in four classrooms with adequate staff ratios. Children and staff were observed engaging in activities to include center and snack time and instructional time. Children?s equipment, learning materials, outdoor and classroom space, restrooms, and the first aid and emergency supplies were inspected. The buses were not inspected as the drivers take them home daily. Five children?s records, six staff records, annual fire and health inspections, fire drill and shelter in place logs, daily health observation certifications, injury reports, daily attendance, liability insurance policy, the emergency preparedness and response plan, injury prevention plan and required postings were reviewed. The center administers medications but there are currently no children on medications. The Head of School and the Administrative Assistant/Nurse were available for interview and the inspection and were present at the exit interview at which time inspection findings were reviewed and an Acknowledgement of Inspection form was signed and left with the licensee. There were five citations for violations of the Standards. See the violation notice on the Department?s public web site for violations of the Standards.

Violations:
Standard #: 22VAC40-185-330-B
Description: Based on observation of the playground, the licensee failed to maintain resilient surfacing under equipment with moving parts or climbing apparatuses. Evidence: 1. A gray piece of climbing equipment, approximately three feet tall at the highest point, lacked an adequate amount of pea gravel in the fall zone. A yell slide, approximately two feet tall at the highest point, lacked an adequate amount of pea gravel in the fall zone. 2. The equipment requires at least six inches of pea gravel, but measurements taken ranged from approximately two to three inches of pea gravel.

Plan of Correction: The head of school will arrange to fix the border that holds the pea gravel in place to prevent it from spilling out of the fall zone areas. In the meantime, staff will rake the gravel back in place as it spills out over the borders.

Standard #: 22VAC40-185-530-A
Description: Based on a review of records and interview, the licensee failed to ensure that at least one staff member trained in first aid, cardiopulmonary resuscitation, and rescue breathing is on the premises and wherever children are in care.
Evidence: 1. Administrator #2 reported that Staff #6 is employed as a bus driver in which there are no other staff present on the bus during before and after center transportation. 2. Staff #6's CPR and First Aid certifications expired in September 2018. 3. Based on interviews with Administrator #1 and Administrator #2, it was unknown if Staff #6 has renewed her CPR and First Aid certifications.

Plan of Correction: Administrative Assistant will try to get documentation from the driver of current certifications. If she is unable, the driver will be required to obtain new certifications.

Standard #: 22VAC40-185-550-M
Description: Based on a review of records, the licensee failed to maintain all required elements of a written record of children's serious and minor injuries in which entries are made the day of occurrence.
Evidence: 1. Injury reports dated for the month of September 2018 were reviewed. 2. None of the reviewed injury reports were signed with the two required signatures. 3. Administrator #1 and Administrator #2 acknowledged these reports were not signed.

Plan of Correction: Administrator #2 will retrain staff on the proper procedures and all injury reports will be signed as required.

Standard #: 22VAC40-191-60-C-2
Description: Based on a review of staff records and interview, the licensee failed to obtain a central registry finding within thirty days of employment for two of five staff and employment was not discontinued. Evidence: 1. Staff #3 and Staff #4 began employment on August 27, 2018. 2. Staff #3 and Staff #4's records contained central registry findings dated for October 3, 2018. 3. Based on an interview with Administrator #2, the central registry checks were mailed on September 17, 2018, more than seven calendar days after employment.

Plan of Correction: Administrators will send in central registry checks within the required seven calendar days of employment and will follow up on any findings no received within thirty days as required.

Standard #: 63.2(17)-1720.1-B-2
Description: Based on review of staff records and interview, the licensee failed to obtain fingerprint results prior to employment for one of five staff. Evidence: 1. Staff #1 began employment on September 5, 2018. 2. Staff #1's record contained fingerprint results dated September 6, 2018. 3. Administrator #1 and Administrator #2 acknowledged Staff #1 began employment prior to obtaining the fingerprint results.

Plan of Correction: No staff will be hired until the fingerprint results are obtained.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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