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Frog Pond Early Learning Center
7204 Harrison Lane
Alexandria, VA 22306
(703) 765-7663

Current Inspector: Whitney McGrath (571) 835-4717

Inspection Date: Oct. 23, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Child Abuse and Neglect
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Had a discussion with center management regarding required background checks as well as upkeep and maintenance of staff and children's records.

Comments:
Today an unannounced Monitoring Inspection took place between the hours of 9:30am and 2:00pm. At the start of the inspection there were a total of 38 children with 8 staff; all ratios were incompliance. A total of 5 children?s files and 5 staff files were reviewed. The children were observed playing outside, having a wild animal costume parade, participating in fall activities with their parents, eating lunch and taking naps. If you have any questions or concerns, please feel free to contact me at whitney.mcgrath@dss.virginia.gov. Thank you for your cooperation during this inspection.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on record review, the center did not obtain a physical exam within the first 30 days of attendance for one child. Evidence: Child #1's (first date of attendance: 8/27/2018) file does not contain documentation of a physical exam.

Plan of Correction: We will obtain this from the parents.

Standard #: 22VAC40-185-160-C
Description: Based on record review, the center did not obtain subsequent tuberculosis (TB) screenings every two years for one employee. Evidence: Staff #1 most recent TB results are dated 7/1/2016.

Plan of Correction: She will complete it next month.

Standard #: 22VAC40-185-60-A
Description: Based on record review, children's records did not contain all required information. Evidence: Child #2 file did not contain a complete street address for their first emergency contact and did not contain an address for their second emergency contact.

Plan of Correction: We will email the parents and get those addresses.

Standard #: 22VAC40-185-70-A
Description: Based on record review, staff records did not contain all required information. Evidence: Staff #3 file did not contain documentation of two reference checks. Staff #5 file did not contain documentation of a second reference check.

Plan of Correction: We will contact those references this week.

Standard #: 22VAC40-185-240-A
Description: Based on record review, one staff member has not completed the child abuse and neglect training. Evidence: Staff #3's file does not contain documentation of the child abuse and neglect training. Staff #3 stated that she has not finished the training.

Plan of Correction: We will make sure this staff member completes the training.

Standard #: 22VAC40-185-520-A
Description: Based on observation, over-the-counter skin products were kept beyond their expiration date. Evidence: Child #6's diaper cream expired 9/2018, Child #7's skin lotion expired 7/2018, Child #8's sunscreen expired 3/2018.

Plan of Correction: All of these will be returned or discarded.

Standard #: 22VAC40-185-550-D
Description: Based on record review, the program did not implement monthly evacuation drills. Evidence: The most recent practiced drill that is documented is dated 7/30/2018.

Plan of Correction: The program supervisor believes that they are taking place but not being documented. We will make sure they are documented.

Standard #: 22VAC40-191-40-D-1-C
Description: Based on record review, the center did not obtain an updated sworn disclosure statement every five years for two staff members. Evidence: Staff #3's most recent sworn disclosure statement is dated 11/28/2011. Staff #5's most recent sworn disclosure statement is dated 4/1/2013.

Plan of Correction: This was corrected during the inspection.

Standard #: 63.2-1720.1-B-2
Description: Based on record review, the program has allowed a staff member to continue working with the children without obtaining fingerprint results confirming whether or not the staff member is eligible to work with children. Evidence: Staff #3's record does not contain documentation of an eligibility letter. Staff #3 was observed working with the children during today's inspection.

Plan of Correction: We have informed this staff member that they need to complete the fingerprinting process.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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