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Children's Harbor - Olde Towne
620 London Street
Portsmouth, VA 23704
(757) 397-2980

Current Inspector: Kimberly Sampson (757) 354-7307

Inspection Date: Nov. 20, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Technical Assistance:
Technical assistance was provided in the following areas of the standards: 22VAC40-191 (Background checks); 22VAC40-185-(2)-60-A (Children's records); 22VAC40-185-(2)-70-A (Staff records); 22VAC40-185-(3)-190 (Program Leader qualifications); 22VAC40-185-(4)-280-B (Hazardous substances); 22VAC40-185-(7)-540 (Emergency supplies); 22VAC40-185-(7)-550 (Emergency procedures and drills); 22VAC40-185-(7)-550-M (Injury Reports); 22VAC40-185-(8)-580 (Transportation);

Comments:
An unannounced monitoring inspection was conducted on 11/20/18 from 9:45am - 1:00pm. During the inspection there were 38 children ages five months old through five years old in care with 13 staff. Children were observed participating in various activities in the classrooms, playing outside, eating lunch, and during rest period. Records were reviewed for five children and nine staff. Currently, there is no medication at he center. Emergency procedures and emergency supplies were reviewed during the inspection. Areas of non-compliance are identified on the violation notice and were discussed during the exit interview.

Violations:
Standard #: 22VAC40-185-130-B
Description: Based on a review of five children's records, it was determined that the licensee did not ensure that the center shall obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: 1. The record for child #3 (19 months old) contained an immunization record that was dated 7/12/17, which was completed when the child was 5 months old which more than 6 months ago. 2. Staff #9 (Program Director) reviewed the records for child #3, and confirmed that updated immunizations were not received every six months for child #3.

Plan of Correction: The facility responded: The parents of child #3 will be contacted and asked to provide updated immunization records. We will review all current children's records to ensure that immunization records are updated every six months.

Standard #: 22VAC40-185-60-A
Description: Based on a review of five children's records and interview, it was determined that the facility did not ensure that they maintain and keep at the center a complete record for each child enrolled that contains all required information. Evidence 1. The record for child #5 did not contain the phone number and address for the first emergency contact and the address for the second emergency contact. 2. Staff #9 (Site Director) confirmed that the record for child #5 did not contain all of the required information.

Plan of Correction: The facility responded: The parents of child #5 will be asked to provide the missing information to make the record complete. All new children will have their record reviewed prior to enrollment.

Standard #: 22VAC40-185-70-A
Description: Based on a review of five staff records and interviews, it was determined that the facility did not ensure that a staff record is kept for each person with all of the required information. Evidence: 1. The record for staff #3 (date of hire did not include documentation for the second reference check to be completed prior to employment. 2. Staff #9 (Program Director) confirmed that the record for staff #3 only contained one reference check.

Plan of Correction: The facility responded: Staff #3 will be asked to provide her second reference. All new employees will have two references completed prior to employment.

Standard #: 22VAC40-185-550-H
Description: Based on a review of the documents contained on the bus used to transport children daily to and from public school, it was determined that the licensee did not ensure that the center shall prepare a document containing local emergency contact information, potential shelters, hospitals, evacuation routes, etc., that pertain to each site frequently visited or of routes frequently driven by center staff for center business (such as field trips, pickup/drop off of children to or from schools, etc.). This document must be kept in vehicles that centers use to transport children to and from the center. Evidence: 1. The document prepared and maintained on the center's bus did not include the routes frequently driven by center staff when picking up children from the local public schools. 2. Staff #9 (Program Director) confirmed that the routes frequently driven were not maintained on the bus.

Plan of Correction: The facility responded: The routes that center drives when dropping off and picking up children from the local public schools were downloaded and placed on the bus during the inspection.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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