Hare Valley Head Start
5432 Bayside Road
Exmore, VA 23350
Current Inspector: Kimberly Sampson (757) 354-7307
Inspection Date: Nov. 19, 2018
Complaint Related: No
- Areas Reviewed:
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures
An unannounced, mandated monitoring inspection was conducted today. A record review of five staff records was conducted at the central office from 10:00 AM - 11:30 AM. A site inspection was conducted from 1:10 PM - 2:30 PM. Sixty-seven children were in care. Nap time, afternoon snack time and preparation for departure were observed. A sample size of five children's records were reviewed. No children's injuries were reported for this school year. medication administration was reviewed. An exit meeting was conducted with the program director prior to closure of the inspection.
Standard #: 22VAC40-185-160-A Description: Based upon review of five of five staff records, the facility has not ensured that documentation of a negative tuberculosis screening is submitted no later than 21 days after employment. Evidence: 1. The record provided for staff 4 indicates a date of employ of 8/17/2018. Documentation of a tuberculosis screening was not in the record provided. Plan of Correction: The facility responded with the following:
File tuberculosis screening results for staff #4.
Standard #: 22VAC40-185-160-C Description: Based upon review of five staff records, the facility has not ensured that documentation of a follow-up tuberculosis screening is obtained at least every two years. Evidence: 1. The most recent documentation of a tuberculosis screening in the record provided for staff 1 is dated 7/25/2015. 2. The most recent documentation of a tuberculosis screening in the record provided for staff 2 is dated 5/6/2014. Plan of Correction: The facility responded with the following:
Obtain updated screening results for staff #1 and staff #2.
Standard #: 22VAC40-185-70-A Description: Based upon review of five staff records, the facility has not ensured that each record contains documentation of the training (orientation) required by the end of the first day on duty. In addition, telephone reference checks do not include all required documentation. Evidence: 1. The records provided for staff 4, employed on 8/17/18, and staff 5, employed on 8/27/18, did not contain documentation of the required orientation training. 2. The record provided for staff 5 does not include the signature(s) of the person(s) taking the two telephone reference checks. Plan of Correction: The facility responded with the following:
File staff #1 and staff #5 documentation of orientation.
Obtain signatures from HR for telephone reference checks for staff #5
Standard #: 22VAC40-191-60-B Description: Based upon review of five staff records, the facility has not ensured that an employee is not employed until the person has completed a sworn statement or affirmation. Evidence: 1, The record provided for staff 5, employed on 8/27/2018 and on duty with the children during the inspection, does not include documentation of a signed sworn statement or affirmation. Plan of Correction: The facility responded with the following:
Obtain sworn statement at the time of employment.
Standard #: 63.2(17)-1720.1-A Description: Based upon review of five staff records, the facility has not ensured that all employees have undergone a background check in accordance with 63.2-1716 requiring nationwide fingerprinting. Evidence: The record provided for 1, 2 and 4, all on duty with the children during the inspection, did not include the results of fingerprinting. Plan of Correction: The facility responded with the following:
Obtain fingerprint results immediately
Staff 1, 2, 3 had completed background checks but #1, 3 had not been filed.
#2 results had not been received.
A compliance history is in no way a rating for a facility.
The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.