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Everbrook Academy
201 12th Street South
Suite 102
Arlington, VA 22202
(571) 344-3589

Current Inspector: Kimberly Sawyer (571) 835-0599

Inspection Date: March 8, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures

Technical Assistance:
Technical assistance was provided regarding necessary items for child bathroom areas and requirements for administering child diaper creams.

Comments:
An unannounced monitoring inspection was conducted today from 9:10am-2:15pm. There were 92 children directly supervised by 22 staff and all classrooms were in ratio. The physical plant, 10 staff records, 10 children?s records, 6 medications, evacuation drills, emergency supplies, the first aid kit, required postings, and policies were inspected. Children were observed doing show and tell, doing arts and crafts, learning about the letter "I", circle time, singing and dancing, learning the day of week, learning about the solar system, and having indoor play time. Infant care and infant feeding was also observed. Positive interactions between children and staff were observed during this inspection. There was an abundant supply of materials for the children and the center was clean and organized. Areas of non-compliance are identified in the Violation Notice. If you have any questions regarding this inspection, please contact the Licensing Inspector, Morgan Bryson at morgan.bryson1@dss.virginia.gov.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on record review, 2 of 10 children's records did not contain documentation of a physical examination obtained before the first date of attendance or within one month after attendance. Evidence: 1. Child #5 and Child #6's record did not contain a physical examination.

Plan of Correction: We have contacted both parents and requested a copy of the children's physical examinations.

Standard #: 22VAC40-185-160-A
Description: Based on record review, 2 of 10 staff records reviewed did not contain documentation that a Tuberculosis screening or test was completed no later than 21 days after employment or within 12 months prior to employment. Evidence: 1. Staff #2 (Date of hire: 2/4/19) does not have Tuberculosis screening or test results on file. 2. Staff #4 (Date of hire: 2/7/19) does not have Tuberculosis screening or test results on file.

Plan of Correction: We have already requested the TB test results from these staff members. Staff members will submit their TB test results when they receive them from their doctors.

Standard #: 22VAC40-185-60-A
Description: Based on record review, 2 of 10 children's records were incomplete. Evidence: 1. Child #5's record was missing an address for 1 of 2 emergency contacts. 2. Child #10's (Date of enrollment: 2/10/18) record did not contain documentation that proof of identification was verified within 7 days of attendance.

Plan of Correction: We have already contacted parents and will get the missing address today. We have also asked the other child's parents to bring in a copy of the original birth certificate for verification this afternoon.

Standard #: 22VAC40-185-240-D-5
Description: Based on record review and staff interview, there is not at least one staff member on duty who has obtained daily health observation training within the last 3 years. Evidence: 1. 10 staff files were reviewed and none had documentation of receiving instruction in performing the daily health observation of children. 2. The center director stated that no staff have received instruction in performing the daily health observation of children.

Plan of Correction: We will have 2 staff members and 3 managers complete the daily health observation training.

Standard #: 22VAC40-185-280-B
Description: Based on observation, hazardous substances, such as cleaning materials and bleach, was not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the Early Preschool classroom, a spray bottle of bleach was sitting on top of the counter next to the sink at the diaper changing station and this is an area accessible to children in care. 2. 6 children were present in the classroom at the time of inspection.

Plan of Correction: The spray bottle of bleach was moved to a locked cabinet during the inspection.

Standard #: 22VAC40-185-510-G
Description: Based on review of 6 medications, the center does not have authorization to administer medications to one child. Evidence: 1. Child #11 has an emergency prescription medication and an over the counter medication on site. The center's medication authorization for this child does not authorize the center to administer these medications as the authorization is for another child day center.

Plan of Correction: We will have the child's parents fill out the form and ask that they return the medication authorization form by Monday.

Standard #: 22VAC40-191-60-C-2
Description: Based on record review and staff interview, the center does not have Virginia Child Abuse and Neglect Central Registry findings within 30 days of employment for all staff members. Evidence: 1. Staff #2 (Date of hire: 2/4/19) does not have Central Registry findings on file. 2. Staff #3 (Date of hire: 1/24/19) does not have Central Registry findings on file. 3. Staff #4 (Date of hire: 2/7/19) does not have Central Registry findings on file. 4. The center director confirmed these requests were sent but the center has not received the results.

Plan of Correction: We will follow up to get the status on these results and resubmit if necessary.

Standard #: 63.2(17)-1720.1-B-3
Description: Based on record review, the center did not submit out of state Child Abuse and Neglect Central Registry search requests within 30 days for all staff who have resided outside the state of Virginia within the last 5 years. Evidence: 1. Staff #1 indicated on a Sworn Disclosure Statement, signed on 9/2/2017, that this staff member has resided in Washington, DC within the last 5 years. Staff #1's record did not contain documentation that an out of state Child Abuse and Neglect Central Registry search request was sent.

Plan of Correction: We will have the staff complete the form and mail out the search request today.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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