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Our agency is working closely with administration, including the Virginia Department of Health, Virginia Department of Emergency Management, the COVID-19 Taskforce and local partners and stakeholders to activate emergency procedures.

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(Under the authority of Executive Order 51, the Commissioner of Department of Social Services is waiving regulation 22VAC40-665-40.N which references the period of time for a redetermination of eligibility for the subsidy program. )

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Boys & Girls Clubs of Harrisonburg & Rockingham Co.-Spotswood
400 Mountain View Drive
Harrisonburg, VA 22801
(540) 434-6060

Current Inspector: Maureen Gallagher-McLeod (540) 430-9259

Inspection Date: March 6, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
32.1 Report by person other than physician
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Technical Assistance:
We discussed the requirements for posting emergency procedures/maps, and background checks for staff and agency representatives. The risk assessments for violations were provided.

Comments:
An unannounced renewal inspection was conducted from 10:10 AM to 11:20 AM at the office and from 2:54 PM to 5:55 PM at the school site. Today, there were twenty-seven school age children, ages five through ten years, who were supervised by two staff. I viewed daily routines, program activities, supervision, staffing, interactions with children, equipment, snack, nutrition, posted information, agency reports, insurance, emergency planning, emergency supplies and drill records, injury records, five records for children, three staff records, staff qualifications, staff training, background checks for agency representatives, and indoor areas. The children were provided computer time, table activities, art materials, homework assistance and reading time. The staff were seen providing positive interactions with the children. The staff provided oversight of children's arrivals and departures. Please, submit the renewal application for the license. In addition to the complete application, please provide the background checks and three references needed for the business entity representative. Let me know if you need any assistance. 540/430-9259

Violations:
Standard #: 22VAC40-185-550-C
Description: Based on a review of posted information, a review of the emergency procedures, and interviews with staff, the emergency evacuation and shelter-in-place procedures/maps were not posted in locations conspicuous to staff and children on each floor of the building. Evidence: The emergency procedures/map could not be located at the cafeteria and the lower level gym. A map posted by the school was found in the computer room, partially covered when the door was open, and only contained the primary exit procedure from that room.

Plan of Correction: The director or assigned staff will make sure the primary evacuation route, secondary evacuation route, and shelter-in-place location for each areas of the school used during after school hours will be re-posted in areas in view of staff and children. The staff will make sure the maps remain posted.

Standard #: 22VAC40-191-40-D-1-A
Description: Based on a review of the background checks for persons designated as applicants/agents representing the business entity, and interviews with administrative staff, there was one representative with missing background check information and who did not submit to fingerprint requirements that were implemented on January 22, 2018 for the results of a criminal history record check that was due by September 30, 2018. Evidence: BE1 became a business entity representative January 1, 2018 and the criminal history record check was not completed until February 27, 2019. There was not a signed sworn statement or affirmation for BE1. Also, the results of a search of the Virginia central registry was not obtained no later than thirty days after January 1, 2018 for BE1.

Plan of Correction: Administrative staff will obtain a signed sworn statement for BE1. Also, administrative staff will arrange for BE1 to complete a request form for the central registry request form and make sure it is mailed. All required background checks will be obtained and copies of the requests and results will be shared with the licensing inspector. The agency in Richmond will be contacted if the results are not received by the last week in March. In the future, administrative staff will inform all business entity representatives of the requirements for background checks according to the Code of Virginia and the due dates for changes with requirements. Administrative staff will make sure background checks are requested and obtained on time.

Standard #: 22VAC40-191-60-C-2
Description: Based a review of three staff records, and interviews with administrative staff, the program failed to obtain a Virginia central registry finding within thirty days of employment for one staff. Evidence: Staff member 2 began employment on August 20, 2018 and there was only a criminal history record in the staff file. Administrative staff could not locate results any copies of a request form or the findings of a search of the child abuse registry.

Plan of Correction: Administrative staff will make sure the request form is completed and mailed. Documentation of the request will be kept in the staff record and shared with the licensing inspector. The agency in Richmond will be contacted if the finding is not received by the last week in March. The results will be printed, viewed and placed in the file after a copy is provided to the licensing inspector.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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