VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Childcare, Inc. - Old Lane
4311 Old Lane
Chester, VA 23831
(804) 751-0399

Current Inspector: Molly Muscat (804) 588-2367

Inspection Date: May 30, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

n/a

Comments:

An unannounced monitoring inspection was conducted on Thursday, May 30, 2019 to determine the center's compliance with licensing standards. The inspector arrived at the center at 10:30am and concluded the inspection at 12:45pm. The center's director and assistant director assisted the licensing inspector throughout the inspection. The census for today?s inspection consisted of 58 children in the direct care of 10 staff. There were additional staff available on site during the inspection. Upon the inspector?s arrival, the children were engaged in a variety of activities. The children in the Infant class were observed as staff prepared them to have lunch. Feeding, diapering and hand-washing procedures were observed in the Infant's class and later in the Toddler's class. The children in the Toddler class were also observed singing songs and interacting with staff. The children in the Early PreSchool class were observed taking bathroom breaks and preparing for lunch. The children in the Preschool and Pre-K class were observed having lunch and interacting with staff and peer. Staff were observed having positive interactions with the children. The playground was inspected. The classrooms are decorated with the children?s artwork and are equipped with age and stage appropriate materials. The center had the following posted: license, daily schedule, emergency numbers, evacuation maps, menu and various parent information. The first aid-kit and non-emergency supplies were inspected and found complete. Five children's records and five staff's records were reviewed. Please complete the 'plan of correction' and 'date to be corrected' for each violation cited on the violation notice and return it to me within 5 business days from the date of receipt. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standards, 2) measures to prevent the noncompliance from occurring again, and 3) person(s) responsible for implementing each step and/or monitoring any preventative measure(s). If you have any questions about this inspection, contact the licensing inspector, Florence Martus, at 804-662-9772.

Violations:

Standard #:	22VAC40-185-160-A
Description:	Based on a review of five staff records on 05/30/2019, the center did not ensure that one staff member submitted documentation that a negative tuberculosis (TB) screening was completed within the required time frame. Evidence: 1) The record for Staff #4, hired on 03/12/2019, contained the results of a TB screening that were dated 10/05/2017. Documentation of the screening shall be submitted no later than 21 days after employment or volunteering and shall have been completed within 12 months prior to or 21 days after employing or volunteering.
Plan of Correction:	Per the Center: All TB results will be documented by 2 members of mang. to ensure accuracy before start of employee.
Standard #:	22VAC40-185-60-A
Description:	Based on a review of five children's records and interview on 05/30/2019, the center did not ensure that one child's record contained the required information. Evidence: 1) The record for Child #5, whose enrollment date was 08/28/2018, did not contain documentation of viewing proof of the child's identity and age. 2) During interview, the director reported the proof of identity and age had not been documented in the record for Child #5.
Plan of Correction:	Per the Center: All student files will be reviewed with family prior to start date.
Standard #:	22VAC40-185-70-A
Description:	Based on a review of five staff records on interview on 05/30/2019, the center did not ensure that two staff's records contained the required information. Evidence: 1) The record for Staff #1, hired on 05/28/2019, contained two reference checks that were taken over the phone. The record did not contain documentation of the dates of contact and the signature of the person making the call. 2) During interview, the director stated that the references for Staff #1 were obtained over the telephone, but not recorded as required. 3) The record for Staff #2, hired on 05/13/2019, contained documentation that the second character reference was obtained on 05/14/2019. Each staff record shall contain documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. If a reference check is taken over the phone, documentation shall include: dates of contact; names of persons contacted; the firms contacted; results; and signature of person making the call.
Plan of Correction:	Per the Center: All reference checks will be reviewed by 2 members of mang. to ensure accuracy of information. No staff person will start day one training even though they are not with children until contact is made with all references.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on a review of five staff records and interview on 05/30/2019, the center did not ensure that one staff obtained a fingerprint based background check determination prior to employment. Evidence: 1) The record for Staff #5, hired on 06/04/2018, did not contain the results of a fingerprint based background check by the current employer. The fingerprint based background check results in the file for Staff #5, dated 04/16/2018, were conducted by another employer. Fingerprint based background checks cannot be transferred from center to center unless they are sponsored by the same business entity. Therefore, new fingerprint results should have been obtained prior to employment.
Plan of Correction:	Per the Center: The other employer is part of the same business entity. New results were established on 06/14/19. Going forward all employees that transfer schools will obtain further printing before start date.