VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Winwood Children's Center
14930 Holly Knoll Lane
Gainesville, VA 20155
(571) 248-6571

Current Inspector: Sharon Allen (540) 272-2941

Inspection Date: July 3, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

It was discussed that proof of identification must be verified within 7 days of enrollment. In addition, the original birth certificate must be viewed. Procedures for out of state central registry search requests were discussed.

Comments:

An unannounced monitoring inspection was conducted today from 12:10pm-4:15pm. There were 91 children directly supervised by 6 staff and all classrooms were in ratio. The physical plant, outdoor playground areas, programming, menu, 6 staff records, 9 children?s records, evacuation drills, injury reports, emergency supplies, and policies were inspected. The director advised no medications are on site today. Children were observed napping, reading, eating lunch and listening to story time. Infant care and diapering procedures were observed. Positive interactions between children and staff were observed during this inspection. There was an abundant supply of age appropriate materials for the children. Areas of non-compliance are identified in the Violation Notice. In addition to the mandated monitoring inspection, a self reported allegation was also investigated regarding supervision. Interviews were completed and documentation was reviewed and a violation was found related to the self reported incident. If you have any questions regarding this inspection, please contact me at morgan.bryson1@dss.virginia.gov.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on review of 9 children's records, 1 child's record did not contain 2 complete emergency contacts to include their name, address, and telephone number. Evidence: 1. Child #5's record was missing 1 complete address for 1 of 2 emergency contacts.
Plan of Correction:	I'm going to make sure we get these emergency contacts before children begin at the center. I will speak to Child #5's parents and get the missing address.
Standard #:	22VAC40-185-340-F
Description:	Based on staff interview and review of documentation, children ages 6-12 were not always within actual sight and sound supervision of staff. Evidence: 1. On Tuesday June 25, 2019, Staff #2 was present in the School Age class room with 16 children. Staff #1 stated she entered the School Age classroom around 3pm to place documentation in a child's cubby. Staff #2 stated to Staff #1 "I have to go heat up my food. Can you watch the kids?" Staff #1 stated she replied "I will send someone for you." Staff #1 stated she left the room not noticing Staff #2 had already left. 2. Staff #2 stated when she told Staff #1 she needed to leave the room to go heat up her food that Staff #1 replied "Okay". Staff #2 also stated she told Staff #1 she would be removing a bag of items not needed in the classroom on her way to heat up her food and Staff #1 again replied "Okay". 3. Staff #1 and Staff #2 both stated the children were unsupervised for 3 minutes.
Plan of Correction:	Training will be completed to ensure that supervision and safety procedures will be followed at all times while children are in care. Training on name to face procedures and policy for all staff to sign in and out of the name to face count sheets will be completed. Managers will ensure after training that name to face documents will be completed correctly. In addition, clarification on steps for leaving the classroom and clear communication between teachers will be discussed in training.
Standard #:	63.2(17)-1720.1-B-3
Description:	Based on review of 6 staff records, 1 staff record did not contain documentation that an out of state child abuse and neglect search request was submitted by the end of the 30th day of employment for staff who have resided outside the state of Virginia within the last 5 years. Evidence: 1. Staff #3 (Date of Hire: 12/17/18) indicated on a Sworn Disclosure Statement dated 12/17/2018 that she has resided outside the state of Virginia within the last 5 years. There was no out of state search request form located in the staff's file. 2. The director advised an out of state child abuse and neglect search request has not been submitted.
Plan of Correction:	I will be sending an out of state CPS search request for Staff #3 by Monday. In the future, I will ensure that if a staff member has lived out of state within 5 years I will request a CPS search for that state.