VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hopkins House - Helen Day Preschool Academy
1224 Princess Street
Alexandria, VA 22314
(571) 480-4087

Current Inspector: Karen Dickens (571) 423-6978

Inspection Date: Sept. 5, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

Discussed children's areas/spaces.

Comments:

An unannounced monitoring inspection was conducted today from 10:20am-3:00pm. There were 46 children (infants-5yrs.) supervised by 8 direct care staff. The physical plant, 4 staff records, 5 children?s records, medications, evacuation drills, injury reports, emergency supplies, and policies were inspected. Children were observed transitioning from an outdoor walk, having circle time, singing, and playing with playdough, trucks, shakers, and blocks. Toileting and hand-washing procedures were also observed. There was an abundance of books, toys, and materials, which were found to be developmentally appropriate for the children in care at the time of inspection. Areas of non-compliance are identified in the Violation Notice. If you have any questions regarding this inspection, please contact the Licensing Inspector, Anansa Archer-Hicks at (703) 268-3295, or anansa.archer-hicks@dss.virginia.gov.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on record review, 2 of 5 children's records did not contain documentation of all required information. Evidence: 1. Child #1's (start date: 7/15/2019) record did not contain documentation of the city and state for the first emergency contact person, and a completed physical signed by a physician. 2. Child #4's (start date: 9/4/2019) record did not contain documentation of a phone number for either of the two required emergency contact persons.
Plan of Correction:	We will ask the parents at pickup today, and let them know that children can not return until missing information is received.
Standard #:	22VAC40-185-240-D-4
Description:	Based on observation and record review, the center did not ensure that any child for whom emergency medications have been prescribed shall always be in the care of a staff member with Medication Administration Training. Evidence: 1. The center has 2 children with documented emergency medications. 2. At approximately 12:15pm, the only staff member with documented completion of MAT training left the building.
Plan of Correction:	We will have the Assistant Principal complete MAT training.
Standard #:	22VAC40-185-240-D-5
Description:	Based on observation and record review, the center did not ensure that there is always at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: At approximately 12:15pm, the only staff member with documented completion of DHO training left the building.
Plan of Correction:	We will have the Assistant Principal and additional staff complete DHO training.
Standard #:	22VAC40-185-280-B
Description:	Based on observation, the center did not ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: The upstairs Fan Room was unlocked and contained 3 cans of paint.
Plan of Correction:	Corrected during inspection.
Standard #:	22VAC40-185-290-3
Description:	Based on observation, 2 electrical outlets did not have protective covers. Evidence: 1. One electrical outlet directly outside of the Teacher Work Room did not have a protective cover. 2. One electrical outlet in the Preschool classroom below the color board on the back wall did not have a protective cover.
Plan of Correction:	Corrected during inspection.
Standard #:	22VAC40-185-340-F
Description:	Based on observation, a staff member did not ensure that children under 10 years of age were within actual sight and sound supervision. Evidence: When transitioning from the upstairs Teacher Work Room to the downstairs Preschool classroom, approximately 6 children ran ahead of Staff B, and were not within sight and sound supervision.
Plan of Correction:	We will review proper supervision and name-to-face procedures when crossing over thresholds.
Standard #:	22VAC40-185-510-C
Description:	Based on record review, 1 of 5 long-term prescriptions did not contain documentation of written authorization from the parent and physician. Evidence: Child #3's prescription allergy medication did not include documentation of a physician's signature on the authorization form, and therefore, expired 5/2/2019.
Plan of Correction:	We will return the medication to the parent and have the parents obtain the doctor's signature.
Standard #:	22VAC40-185-540-C
Description:	Based on observation, the center did not ensure that the first aid kit includes all required items. Evidence: The first aid kit only had one triangular bandage.
Plan of Correction:	We will order more triangular bandages.
Standard #:	22VAC40-185-550-M
Description:	Based on record review, 2 injury/incident reports did not include all required documentation. Evidence: 2 injury/incident reports did not include documentation on how parent was notified.
Plan of Correction:	We will have the forms updated.
Standard #:	22VAC40-80-120-E-2
Description:	Based on observation, the center did not ensure that the findings of the most recent inspection of the facility were posted. Evidence: The Violation Notice from the most recent inspection was posted underneath the Summary page.
Plan of Correction:	We will post today's Violation Notice.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on record review, 1 of 4 staff records did not contain documentation of fingerprint results. Evidence: Staff B's (start date: 1/31/2018) record did not contain documentation of fingerprint results.
Plan of Correction:	We will reach back out and request confirmation of results.