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Camp Fort Monroe YMCA Regional Camp 2
370 Fenwick Drive
Bldg 246
Fort monroe, VA 23651
(757) 690-7403

Current Inspector: Christine Mahan (757) 404-0568

Inspection Date: July 21, 2015

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC15-51 Background Checks (22VAC15-51)
22VAC40-191(BC) Background Check (22VAC40-191)

Comments:
An unannounced monitoring inspection was conducted on July 21, 2015. There were 87 school age children present with eight staff members. There were additional staff on site for administrative and support purposes. The licensing inspector reviewed emergency evacuation and procedures, rest room and furnishings, administration, emergency supplies, the physical plant, equipment, and medications. The children were observed during handwashing, having lunch and playing various table top activities. The children transitioned throughout the day in a variety of activities to include swimming, kayaking and fishing. Four children's records and two staff records were reviewed. Four medications were reviewed.

Violations:
Standard #: 22VAC15-51-40-D-4
Description: Based on record review, in two of two staff records reviewed, the licensee did not ensure that staff provide a sworn statement or affirmation, central registry finding and criminal history record check report before three years since the dates of the last sworn statement or affirmation, most recent central registry finding and most recent criminal history record check report. Evidence: 1. During the inspection conducted on July 21, 2015 there was no documentation of a sworn statement or affirmation in the record for Staff #2. 2. There was no documentation of central registry findings in the record for Staff #1. 3. The program director confirmed that this documentation was not available for review during this inspection.

Plan of Correction: The sworn statement will be completed today for Staff #2. I will find the original report that was completed in 2014 or fill out a new form.

Standard #: 22VAC40-185-160-C
Description: Based on record review, in two of two staff records reviewed, the licensee did not ensure that staff resubmit TB test results every two years. Evidence: 1. During the inspection conducted on July 21, 2015, there was no documentation of repeat TB screenings or testing in the records for Staff #1 and Staff #2. 2. The program director confirmed that this documentation was not available for review during this inspection.

Plan of Correction: Both staff will have updated TB test and or screening results.

Standard #: 22VAC40-185-60-A
Description: Based on record review, in two of four children's records reviewed, the licensee did not ensure that each child's record was documented with all required information. Evidence: 1. During the inspection conducted on July 21, 2015, the record for Child #3 did not include complete addresses for two people to contact in the event of an emergency where the parents cannot be reached. 2. The record for Child #4 did not include documentation of previous child day care and schools attended by the child, the work phone number for one parent, the home phone number for both parents, and the address and phone number for one person to contact in the event of an emergency where the parents cannot be reached.

Plan of Correction: I will have the parent of Child #4 correct the information today. We will have the information for Child #3 completed tomorrow by the parent.

Standard #: 22VAC40-185-70-A
Description: Based on record review, in one of two staff records reviewed, the licensee did not ensure that each staff record was documented with all required information. Evidence: During the inspection conducted on July 21, 2015, there was no documentation of the name, address and phone number of a person to call in the event of an emergency and no documentation that two or more references as to character, reputation and competency were checked before employment in the record for Staff #2.

Plan of Correction: I will have the Staff member complete this information today. I will contact the Metropolitan YMCA regarding the reference checks and update if necessary.

Standard #: 22VAC40-185-260-A
Description: Based on observation and inspection of the facility, the licensee did not ensure that the center provided the licensing representative an annual fire inspection report for the appropriate fire official having jurisdiction. Evidence: During the inspection conducted on July 21, 2015, the fire inspection report for the center expired and was dated 4/11/14.

Plan of Correction: We will schedule a fire inspection with the appropriate agency.

Standard #: 22VAC40-185-270-A
Description: Based on observation and inspection of the facility, the licensee did not ensure that areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Evidence: 1. During the inspection conducted on July 21, 2015, the licensing inspector observed an outlet cover that was missing in Room 102 with exposed wires. 2. The splash guard on the sink in the girls' restroom is becoming detached from the wall in one area.

Plan of Correction: We will cover the missing outlet. A work order has already been submitted for the splash guard and is pending.

Standard #: 22VAC40-185-280-B
Description: Based on observation and inspection of the facility, the staff members did not ensure that hazardous substances were kept in a locked place using a safe locking method that prevented access by children. Evidence: During the inspection conducted on July 21, 2015, the licensing inspector observed two bottles of soap labeled warning and keep out of reach of children in two restrooms.

Plan of Correction: We will replace them with soaps without the warnings and have staff to monitor or dispense the soap to the children.

Standard #: 22VAC40-185-320-B
Description: Based on observation and inspection of the facility, the licensee did not ensure that each restroom area was equipped with all required supplies. Evidence: During the inspection conducted on July 21, 2015, there was no paper towels in the boys restroom.

Plan of Correction: This was corrected during the inspection.

Standard #: 22VAC40-185-430-K
Description: Based on observation and inspection of the facility, the licensee did not ensure that provisions were made for an individual place for each child's personal belongings. Evidence: During the inspection conducted on July 21, 2015, the licensing inspector observed children's personal belongings on the floor and stored on top of each other in baskets.

Plan of Correction: To enforce the areas we have provided for their belongings and provide new areas for the ones that don't have personal space available.

Standard #: 22VAC40-185-510-N
Description: Based on observation and inspection of the facility, the staff members did not ensure that when an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days should be disposed of by the center. Evidence: During the inspection conducted on July 21, 2015, there was a parental authorization for Medication #4 with the start date indicated as 6/16/15. There was not a 10 day parent renewal, nor was there a physician's authorization. The medication was present in the center on the date of the inspection.

Plan of Correction: We will send the medication home today with the parent or have the parent to renew the authorization.

Standard #: 22VAC40-185-550-D
Description: Based on observation and inspection of the facility, the licensee did not ensure that a monthly practice evacuation drill and a minimum of two shelter-in-place practice drills per year were conducted. Evidence: During the inspection conducted on July 21, 2015, there was no documentation of an evacuation drill conducted in June 2015.

Plan of Correction: We will make sure to get the other two drills practiced this summer.

Standard #: 22VAC40-185-560-G
Description: Based on observation and inspection of the facility, the staff members did not ensure that all requirements were followed when food is brought from home. Evidence: During the inspection conducted on July 21, 2015, the licensing inspector observed four out of five lunch containers that were not dated.

Plan of Correction: We will retrain the staff to label the lunches appropriately.

Standard #: 22VAC40-80-120-E-2
Description: Based on observation and inspection of the facility, the licensee did not ensure that the findings of the most recent inspection of the facility were posted. Evidence: During the inspection conducted on July 21, 2015, the violation notice was not posted in the center.

Plan of Correction: We will the most recent inspection today.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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