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La Petite Academy #7136
2453 Taylor Road
2449 Suite D
Chesapeake, VA 23321
(757) 465-3893

Current Inspector: Heather Harrell (757) 334-4329

Inspection Date: Dec. 16, 2014

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Please remember that staff should be made aware of their roll in each classroom. If a staff is the program leader, which is required by the Licensing Standards for Licensed Child Care Centers, then should be made aware of what that responsibility entails.

Comments:
An unannounced monitoring inspection of the facility and records was conducted from 12:35pm ? 5:00pm. There were 82 children in care with 11 staff members. Interviews were conducted with children and staff in each classroom. Five children?s records were reviewed. Five staff records were reviewed. Children were observed in staff directed and self directed activities including center play activities, transitions, diapering and restroom routines, hand washing, story time nap time, and snack. Medication was reviewed. Violations were cited in the areas of children?s records, staff records, physical plant, supervision, programs and background checks. Upon receipt of the inspection documentation, the licensee must develop a plan of correction for each violation. The plan of correction must include the following: ? The steps to correct noncompliance with the standard(s); ? Measures to prevent reoccurrence of noncompliance; ? Person(s) responsible for implementation and monitoring of preventive measure(s); ? Date by which noncompliance will be corrected. The licensee will have ten calendar days from receipt of the inspection documentation to complete the section titled Plan of Correction, sign each page of the documentation and return it to the Licensing Office by 12/28/14. The licensee should retain a copy to be posted at the facility (Supplemental Information is not to be posted due to confidentiality). Results of the inspection documentation are subject to public disclosure and will be posted on the VDSS web site within 15 calendar days, regardless of whether the Plan of Correction section is completed.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on record review and interview the center failed to ensure each child had a physical examination by or under the direction of a physician prior to or within one month of enrollment. 1. The record for child 1 does not contain any record of a completed physical examination. 2. Child 1 has a documented date of enrollment as 9/10/14. 3. Staff 5 confirmed that there was not physical examination in the record of child 1.

Plan of Correction: No child will be admitted into care without a current physical being made available. DM will review for compliance quarterly. Missing information was requested from parent and will be on site by 1/5/15.

Standard #: 22VAC40-185-160-A
Description: Based on record review and interview the the center failed to ensure that each staff member shall submit documentation of negative tuberculosis screening within 21 days of employment. Evidence: 1. The following staff do not have documentation of tuberculosis screening on file. a. Staff 5 has a documented date of hire as 8/5/14. b. Staff 8 has a documented date of hire as 9/27/14. 2. Both staff were observed working directly with children during the inspection. 3. Staff 5 confirmed that there was not documentation present in the staff records.

Plan of Correction: All missing information was requested from staff and completed on or before 12/22/14. Management has been retrained and provided with a means of tracking all employee file requirements. Management will be required to submit all new hire paperwork to DM the first day of hire to ensure compliance.

Standard #: 22VAC40-185-60-A
Description: Based on record review and interview the center failed to ensure that children's records contain al required information. Evidence: 1. The record for child 1 does not contain any emergency contact information. The child has a documented date of enrollment as 9/10/14. 2. The record for child 2 does not contain documentation of the child's date of enrollment. 3. The record for child 3 does not contain documentation of an annual update. The child has a documented date of enrollment as 11/9/12 4. Staff 5 confirmed that the information was not present in the children's records.

Plan of Correction: All managers will be retrained and provided with means of managing children?s files. Moving forward, no child will be accepted into care without all required paperwork being submitted in advance. All missing information was requested from parents to ensure compliance on or before January 5, 2015. DM will review quarterly for compliance.

Standard #: 22VAC40-185-70-A
Description: Based on record review and interview the center failed to ensure that all required information is present in each record. Evidence: 1. The records do not contain documentation of orientation. a. Staff 6 has a documented date of hire as 3/10/08. b. Staff 7 has a documented date of hire as 8/28/14. 2 The staff records do not contain documentation of two reference checks prior to employment. a. Staff 7 has a documented date of hire as 8/28/14. b. Staff 8 has a documented date of hire as 9/27/14. 3. The record for staff nine does not contain an address for the emergency contact. 4. Staff 5 confirmed that information was not present in the staff records.

Plan of Correction: All managers have been retrained and provided with a means of managing staff files. All missing information was requested from staff and was completed on or before January 2, 2015. DM will review all staff files quarterly for compliance.

Standard #: 22VAC40-185-260-A
Description: Based on review of documentation and interview the center failed to ensure that an annual fire inspection report was provided. Evidence: 1. When asked to review the most recent fire inspection documentation staff 5 provided an inspection dated 11/21/13. 2. When the date on the documented was pointed out to staff 5 the staff responded that she unaware of documentation of a more recent inspection.

Plan of Correction: Fire Marshall was contacted the day of the inspection to schedule. We will contact licensing once this visit is completed. Management will calendar this inspection in advance to ensure that we get on the fire marshall?s calendar in advance.

Standard #: 22VAC40-185-270-A
Description: Based on observation the center failed to maintain safe condition outside the center. Evidence: 1.There is and enclosed area on the playground, approximately 2 feet by 2 feet. There is plastic mesh netting over the top of the encloser. The mesh netting is no longer secured as the fasteners have loosened. As a result toys could be dropped into the enclosed space. There is also space for a child to reach hands and arms into to the once enclosed area. 2. When asked why the area was enclosed staff 5 responded that she did not know why. Staff 5 went on to say that mesh netting was obviously placed there to keep items and children out of the area, therefore, it would need to be repaired. 3. In the school age building there is a broken pencil sharpener. The base has been broken and the sharpener is in two pieces. The two pieces are sitting on a counter top within reach of children. The edges of the two pieces are jagged and could lead to an injury.

Plan of Correction: Facilities will ensure that the outdoor enclosure area is repaired on or before January 15, 2015. The broken pencil sharpener was removed the day of the visit. Management will review all facilities weekly to ensure compliance.

Standard #: 22VAC40-185-280-B
Description: Based on observation the center failed to ensure that hazardous substances shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the school age building there are two containers of air freshener sitting on counters within reach of children. 2. The label reads "Keep out of reach of children" and "Avoid contact with eyes" and do not take internally." 3. A staff in the school age room discarded the containers in trash cans in the school age classroom, during the inspection, while children were present for care.

Plan of Correction: All School Age staff will be retrained on proper storage and disposal of all chemicals on or before January 9, 2015. Management will review weekly for compliance.

Standard #: 22VAC40-185-340-A
Description: Based on observation the center failed to ensure that when staff are supervising children, they shall always ensure their care, protection and guidance. Evidence: 1. At approximately 3:00pm a group of three children, in the four/five year old room, were playing on a set of stacked, napping cots. The stack was approximately 4 feet tall. As the children began to climb up the side of stacked cots the cots began to tip towards the children. Staff 10 was present in the classroom. However, she was standing with her back to the children in the classroom. The children began to raise their voices with excitement as they played. The staff did not turn around until the inspector pointed out that the cots were about to tip over. Staff 10 then went over the children and redirected them to another activity. 2. At approximately 3:30pm a group of three children, in the four/five year old room, were playing on a child sized couch. Two female children began laying across the back of the couch. Staff 10 was not aware of the activity as she was preparing the snack tray and wiping down tables. A third child joined the two playing on the couch and began pulling each child over the back and across the seat of the couch until the children landed on the floor. Again the inspector called the activity to the attention of staff 10 who then intervened and redirected the children to the snack table. 3. At approximately 3:45 four children in the four/five year old room were playing in the area between a round table and the stacked cots. The inspector could not hear what the children were saying, however, suddenly the children began to push, shove and grab at one another. A female child raised her voice and said "you can't kiss me!" The female child grabbed a male chid with both hands around his neck. The male child grabbed the female child and physical struggle began. It was at this time that inspector gained the attention of staff 10 who was involved with the snack tray. As staff 10 began redirecting the children the inspector left the room to alert the program director who then entered the classroom.

Plan of Correction: Staff involved are being retrained on classroom supervision and interactions the week of January 5, 2015. Management will be responsible for overseeing their performance daily.

Standard #: 22VAC40-185-340-F
Description: Based on observation the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: 1. In the four/five year old room staff 8 was sitting in a chair under the window, from this location the staff was not able to see five of the nine children napping in the room. There are shelves, bookcases, tables and chairs obstructing the line of vision to all children in care. 2. One of the nine children napping in the four/five year old room was not visible because his head was completely covered by his blanket. 3. Staff 8 stated that she could see all the children from the location where she sitting. However, when the inspector sat in same location the inspector was not able to see five of the nine sleeping children.

Plan of Correction: Nape procedures and cot arrangements will be reviewed and retrained with all staff on or before January 9, 2015. Management will observe daily for compliance.

Standard #: 22VAC40-185-440-E
Description: Based on observation and interview the center failed to ensure that there shall be at least 12 inches of space between occupied cots. Evidence: 1. In the 2 year old room there were four occupied cots with four, five, and six and half inches of space between them. 2. When asked how much space is required between occupied cots, staff 1 responded that she did not know. 3. Staff 1 confirmed that there was less than 12 inches of space between the occupied cots. 4. In the toddler room there are two cots with four inches of space between them. 5. Staff 2 observed the cots and confirmed that there was not 12 inches of space between the occupied cots.

Plan of Correction: All staff will be retrained on proper cot placement and naptime policies on or before January 9, 2015. Management will observe daily for compliance.

Standard #: 22VAC40-185-450-A
Description: Based on observation and interview the center failed to ensure that cots used by children during the designated rest period shall have linens consisting of a top cover and a bottom. Evidence: 1. A child in the three/four year old room was napping without a top cover. 2. Staff 4 confirmed that the child did not have a top cover. Staff 4 stated "I asked his teacher when he came over here and she said he didn't have one." 3. When asked if the center had extra blankets for occasions like this one staff 4 stated "I usually do but they get loaned out and aren't returned.

Plan of Correction: All staff will be retrained on how to manage top and bottom covers for naptime cots on or before 1/5/15. Management will observe daily for compliance.

Standard #: 22VAC40-185-540-A
Description: Based observation and interview the center failed to maintain a first aid kit in each building that contains all required items. Evidence: 1. When asked to provide the first aid kit in the school age building staff were able to produced a kit that did not contain scissors, triangular bandages, or tape. 2. When asked staff 11 stated she was unaware that the kit did not have all the items needed.

Plan of Correction: First Aid kits were purchased and placed in the School Age annex the day following the visit. Management will check weekly to ensure that the kits are maintained.

Standard #: 22VAC40-185-540-E
Description: Based on inspection and interview the center failed to ensure that a batter operated radio and battery operated flashlight are available in each building. 1. There was not a battery operated radio available in the main building or the school age building during the inspection. 2. There is not a battery operated flashlight available in the school age building during the inspection. 3. Staff 5 confirmed that there was not a battery operated radio available for the inspector to hear. 4. Staff 11 confirmed that there was a battery operated radio or flashlight available in the school age building.

Plan of Correction: All radios and batteries were replace on 12/17/14. Management will check weekly to ensure that all battery operated radios are working and that spare batteries are kept on hand.

Standard #: 22VAC40-185-550-D
Description: Based on document review and interview the center failed to implement a monthly practice evacuation drill and a minimum of two shelter-in-place practice drills per year for the most likely to occur scenarios. Evidence: 1. The inspector requested viewing the fire drill log for the school age building. However, there was not any documentation available to be reviewed. 2. When asked staff 11 stated "I've only been over here since June. I didn't know we had to have fire drills and shelter-in-place drills.

Plan of Correction: Fire drills will be completed monthly in the SA Annex, effective this month. A shelter in place drill will be completed this month and again in the next six months. A separate drill record will be maintained for this space by management and will be submitted to the DM monthly to ensure compliance.

Standard #: 22VAC40-185-550-F
Description: Based on observation and interview the center failed to ensure that 911and the number of the regional poison control center shall be posted in a visible place at each telephone. Evidence: The licensed center consists of two buildings, a main building where the majority of the child care is located and a second building where the private kindergarten and school age program are located. 1. In the school age building there is a cordless telephone located on the counter near the sink. However, emergency numbers are not posted anywhere visible near the phone. 2. When asked the staff present stated that she did not know the numbers needed to be posted.

Plan of Correction: Emergency numbers were placed in the School Age annex near the phone the day following the visit. Management will observe monthly for compliance.

Standard #: 22VAC40-191-40-D-1-A
Description: Based on record review and interview the center failed to ensure any employee, who is required to have criminal history record check shall do so before three years since the dates of the last most recent criminal history record check report Evidence: 1. The record staff 6 contains a criminal history record reported dated 3/22/11. Therefore, the report is past due for update. 2. Staff 5 confirmed that given the date of the most recent report the information is past due for update.

Plan of Correction: Employee?s new CRC was requested the day after the visit. Moving forward new management team will use a tracking guide to ensure that all updated checks are done timely.

Standard #: 22VAC40-191-60-C-1
Description: Based on record review and interview the center failed to ensure that criminal history record report is obtained within 30 days of employment. Evidence: 1. The record for staff 5 does not contain a criminal history record report. The staff has a documented date of hire as 8/5/14. 2. Staff 5 confirmed that the criminal history record report was not present in the record. The staff stated that the report was requested on 8/6/14. However, it was never sent to the center. The staff further stated that a request was resubmitted on 11/26/14.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-191-60-C-2
Description: Based on record review and interview the center failed to ensure that central registry finding is obtained within 30 days of employment. Evidence: 1. The record for staff 5 does not contain a central registry finding. The staff has a documented date of hire as 8/5/14. 2. Staff 5 confirmed that the criminal history record report was not present in the record. The staff stated that the report was requested on 8/4/14.

Plan of Correction: Employee?s original CRC did not transfer, but a new request was submitted in November. Moving forward, managers will be sure that all checks are back within 30 days or resubmitted timely.

Standard #: 22VAC40-191-60-C-2
Description: Based on record review and interview the center failed to ensure that central registry finding is obtained within 30 days of employment. Evidence: 1. The record for staff 5 does not contain a central registry finding. The staff has a documented date of hire as 8/5/14. 2. Staff 5 confirmed that the criminal history record report was not present in the record. The staff stated that the report was requested on 8/4/14.

Plan of Correction: Employee?s original CRC did not transfer, but a new request was submitted in November. Moving forward, managers will be sure that all checks are back within 30 days or resubmitted timely.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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