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Childtime Learning Center at Harbourside
6300 Harbourside Drive
Midlothian, VA 23112
(804) 739-2282

Current Inspector: Heather Dapper (804) 662-7014

Inspection Date: Feb. 23, 2015

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
none

Comments:
The licensing inspector conducted an unannounced renewal inspection Monday, February 23, 2015 from 10:23am to 1:50 pm. The children were observed in a variety of activities. The infants were observed crawling on the floor, being held, and sleeping. The toddlers and two year olds were combined in the same class. They were playing in the various learning centers. The Preschool class was also playing in learning centers. The children were observed building with Legos, working with magnet blocks, and drawing pictures. The Pre-K class was engaged in center time as well. A formal observation was completed with the Infants and Preschool classes. Lunch consisted of mexican lasagna (tortillas, beans, salsa, cheese and sour cream), peas, mangos and milk. Interviews were held with staff throughout the inspection. Additionally, when appropriate the inspector interacted with children in each classroom. All classrooms were inspected today as well as the facility?s mini buses. Due to snow the playground was not inspected. Four children?s records and two employee records were reviewed during this inspection. Last emergency drill:1/30/2015 Last shelter-in-place drill: 10/20/2014 Last fire inspection: 2/6/2015 Last health inspection: 7/24/2014 Total enrollment: 97 Today, the following child to staff ratios were observed: Infants ?8:2 Toddlers & Twos Mixed Age Group ? 11:3 Preschool (Threes) ?10:1 Pre-K ?20:2 School Age ?not present The violations from the previous inspection in December of 2014 were checked for corrections. There were three repeat violations found during today?s inspection. The inspector discussed the need for an Intensive Plan of Correction (IPOC) meeting due to the frequency of the repeat violations. Reminder: The Department must receive a complete renewal application and fee prior to expiration of the license on 03/04/2015 or the Department cannot renew the license. If you have any questions about this inspection, please contact your licensing inspector, Roshon Casey, at (804) 662-9760. PROVIDER: Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 10 calendar days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word ?corrected? is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on a review of children's records on 02/23/2015, the center did not ensure that two of four children's records reviewed contained documentation of a physical examination before, or within on month of the child's first day of attendance. EVIDENCE: 1. The earliest documentation of a physical examination in the record of Child # 2, whose first day of attendance was 03/14/2014, is dated 01/05/2015. 2. The record of Child # 3, whose first day of attendance was 04/23/2013, does not contain documentation of a physical exam. Each child shall have a physical examination before, or within on month of the child's first day of attendance.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-60-A
Description: Based on a review of children's records on 02/23/2015, the center did not ensure that three of four records reviewed contained the required information. EVIDENCE: The record of Child #1 did not have the address to one emergency contact. Each child's record shall have the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-70-A
Description: Based on a review of staff records on 02/23/2015, the center did not ensure that one of two staff records reviewed contained documentation of two or more reference checks. EVIDENCE: The record of Staff #2, whose date of hire was 2/16/2015, did not have documentation of any reference checks. For staff hired after March 1, 1996, documentation that two or more references as to character and reputation as well as competency were checked before employment.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-350-C
Description: Based on observation on 02/23/2015, the center did not ensure that the staff to child ratio of a mixed age group met the required ratio for the youngest child in the group. EVIDENCE: From 10:15am to 10:30am there was 2 staff members present with 11 children in the mixed age group in the Two's room. There were three toddler aged children in the class. The toddler ratio is 1 staff member for every 5 children. When children are in ongoing mixed age groups, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-420-E-3
Description: Based on a review of records on 02/23/2015, the center did not ensure that two of four children's records reviewed contained documentation of annual update. EVIDENCE: 1. Child # 3's record did not have documentation of being updated by the child's parent annually. The last update was on 04/23/2013. 2. Child # 4's record did not have documentation of being updated by the child's parent annually. The last update was on 11/19/2013.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-520-A
Description: Based on observation on 02/23/2014, the center did not ensure that expired diaper cream was not kept at the center. EVIDENCE: An expired tube of diaper cream belonging to Child #2 was located in the child's cubby in the Infant room. The cream expired 5/2013. Over-thecounter skin products shall not be kept beyond the expiration date of the product.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 63.2-1701-F
Description: Based on observation the center did not ensure that the required documents were posted in a conspicuous place. EVIDENCE: The most recent violation notice that was issued on 12/23/2014 was not posted at the center. The license and any other documents required by the Commissioner shall be posted in a conspicuous place on the licensed premises.

Plan of Correction: Not available online. Contact Inspector for more information.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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