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Northern Virginia Academy of Early Learning - Lincolnia Campus
6396 Lincolnia Road
Alexandria, VA 22312
(703) 256-7990

Current Inspector: Ann Dramstad (703) 314-0860

Inspection Date: May 20, 2015

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
1. Recommended that the loose cinder blocks in the exterior stairwell be monitored to ensure further deterioration does not occur, and a hazard does not develop. 2. Inspector recommended the new Director attend Child Day Center training. Contact information provided. 3. Reviewed limits of the number of children a staff person can supervise, and that they may not be in a doorway and be counted in two rooms at the same time. 4. If a minimum of 12" is not maintained between a cot or piece of furniture, at least one side of the cot should be open at all times to allow for safe passage. A cot may not be surrounded by walls/furniture. Reviewed with Director.

Comments:
Conducted an unannounced monitoring inspection. Observed 87 children + 7 direct-care staff. Ratios and supervision were in compliance. A new Director was hired in February. Children were napping during the inspection. According to the posted menu, the afternoon snack today will be oatmeal cookies and fruit punch. The center was found to be clean and well supplied with equipment for the children. New flooring and cabinets have been installed in some rooms. The outdoor playground was in compliance. Medication management was not in compliance. Required documents were posted. Record keeping violations found. Inspection completed 12:30-1:55pm.

Violations:
Standard #: 22VAC40-185-70-A
Description: Based on records reviewed and interviews conducted, it was determined that there was insufficient documentation of the qualifications needed to qualify one staff person for the position which they were hired. Evidence: Staff #1 - The education and experience documentation on-file did not meet the minimum criteria for the position which she was hired in February 2015. Staff #1 reported that there are additional work experiences that were not documented in the file.

Plan of Correction: Staff #1 will update resume to show evidence of experience to put in file.

Standard #: 22VAC40-185-190-A
Description: Based on records reviewed and interviews conducted, it was determined that the staff person currently working in the Program Director position does not meet the minimum qualifications. Evidence: The minimum education needed for the position was not documented in the staff record, and Staff #1 reported that she does not currently possess the education credentials needed.

Plan of Correction: Staff #1 is enrolled in a fast track CDA program. Staff #1 will be supervised and monitored by the Adminstrator until Staff #1 completes her CDA. [sic]

Standard #: 22VAC40-185-280-B
Description: Based on observations made, it was determined that hazardous substances were not kept in a locked place. Evidence: Two (2) jugs, labeled as bleach, were found to be sitting on the back porch of the center.

Plan of Correction: Remind cleaning crew to lock up cleaning supplies.

Standard #: 22VAC40-185-510-A
Description: Based on medication records reviewed, it was determined that three (3) non-prescription medicines on-site that did not have a written parent authorization, as required by center's medication procedures and State regulations. Evidence: 1. Child #16 - The written authorization for a non-prescription oral medicine was for the brand name formula however, the actual medicine on-site was a generic formula. 2. Child #16 - There was no written authorization for a non-prescription liquid eye drop medicine. 3. Child #16 - There was no written authorization for a non-prescription first aid anti-itch ointment.

Plan of Correction: Medications found did not belong to child. Parent left her medication in his bag. We discussed the issue with mom and she agreed not to do it again. 1) Asked parent to fill out medication form for the generic benadryl with medication form for 10 days. 2) eye liquid medication did not belong to child. Mom left her med. in the child's bag. 3) first aid anti itch did not belong to child. Mom left her med in child's bag [sic]

Standard #: 22VAC40-185-510-E
Description: Based on medication records reviewed, it was determined that three (3) non-prescription medicines on-site that were not labeled. Evidence: Child #16 - A generic oral medicine, a liquid eye drop medicine, and a first aid ointment were not labeled with the child's name, dosage amount, and times to be given/administered.

Plan of Correction: Medication did not belong to child #16. Meds belonged to Mom who left her medication in child's take home bag. We told Mom that her medication can not be left in child's bag.

Standard #: 22VAC40-185-520-B
Description: Based on observations made, it was determined that there was no written authorization for an unlabeled sunscreen product on-site. Evidence: Child #16 - A non-prescription sunscreen product had no written parent authorization, and was not labeled with the child's name.

Plan of Correction: The sunscreen did not belong to Child #16 the sunscreen belong to Mom who left it in child's bag. We told mom that her sunscreen can not be left in his bag. [sic]

Standard #: 22VAC40-185-520-C
Description: Based on observations made, it was determined that there were no written authorizations for three (3) unlabeled topical cream products on-site. Evidence: Child #16 - There were no written parent authorizations, and none of the products were labeled with the child's name. Products found to be on-site included: A jar of lotion/cream, a soothing lotion/cream, and a lip balm/gloss product.

Plan of Correction: None of the items found belongs to Child #16. The items belonged to the parent who left it in the childs bag. We spoke to Mom about not leaving her items in child #16 bag.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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