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Esserville Head Start Center 1
5341 Esserville Road
Norton, VA 24273
(276) 679-0518 (113)

Current Inspector: Shirl M. Spencer (276) 608-3758

Inspection Date: May 2, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-185 STAFFING AND SUPERVISION.

Comments:
The licensing inspector conducted an unannounced other inspection in response to a self-reported incident at the center. Interviews were conducted with staff. Areas of non-compliance are identified on the violation notice. Please complete your "plan of correction" and "date to be corrected" for each violation and return to the licensing office within 10 calendar days of receipt. Please include in the plan of correction steps to correction, measure to prevent the violation from occurring again, and person(s) responsible for implementing each step and/or monitoring to prevent reoccurrence. If you have any questions, please contact your licensing inspector at (276) 608-3758.

Violations:
Standard #: 22VAC40-185-340-A
Description: Based on interviews and documentation review, the center failed to provide care, protection and guidance. Evidence: 1. On 04/26/2016, at approximately 12:45pm, a four year old child (child #1) was left in a classroom bathroom when staff and children exited the classroom and building to walk to the playground. Staff #1 was interviewed and staff #1 reported that the children lined up to go outside and she did a head count and counted fourteen children. Then staff #2 compared the head count to the sign-in sheet for that day. The sign-in sheet had thirteen names listed. At that time, staff #1 said that staff #2 realized that child #2 had not been signed in. Staff #2 signed in child #2 and the two staff and fourteen children exited the building and began walking to the playground. Staff #1 said she began thinking about all of the children's faces and realized that child #1 was not with the group. Staff #1 sent staff #2 back to the classroom. Staff #1 reported that they had been out of the classroom for approximately one minute. Staff #2 brought child #1 out to the playground. Staff #1 said at this time they realized another child had not been signed in, confirmed the child's name and signed in child #3. Staff #1 was asked if a room sweep had been done before leaving the classroom and staff #1 reported that she did a visual sweep of the classroom before leaving and thinks that child #1 went into the bathroom after the room sweep. Staff #2 was interviewed and reported that the children were lined up getting ready to go outside. Staff #2 looked at the sign-in sheet and it had thirteen names listed. Staff #2 also did a head count and counted fourteen children in line. Staff #2 said she knew someone hadn't signed their child in for the day. At this time, staff #2 realized that child #2 had not been signed in and staff #2 wrote child #2's name on the sign in sheet. Staff #2 reported that they were about half way to the playground when staff #1 realized that child #1 had been left in the classroom. Staff #2 returned to the classroom and found child #1 still in the bathroom. Staff #2 brought child #1 out to the playground and at this time staff realized that another child had not been signed in that day and staff #2 signed in child #3. 2. The inspector reviewed the sign-in sheet for 04/26/2016. Child #2 and child #3 were signed in by staff #2. The arrival time for child #2 and child #3 was recorded and a question mark was added by the time.

Plan of Correction: Staff #1 and staff #2 were terminated on April 27, 2016 in accordance to Kids Central, Inc. policies and procedures. Kids Central's Standards of Conduct states "No child will ever be left alone or unsupervised while under the care of a Head Start staff person . . ." "Violation of these standards, by any of the above mentioned personnel, will result in dismissal."

Active Supervision Plan: Education staff will provide care, protection and guidance. Education staff will always be able to account for the children in their care. They continually scan the entire environment to know where everyone is and what they are doing. They will count the children frequently. This is especially important during transitions, when children are moving from one location to another. When leaving the classroom to go to the playground, field trip, or any area outside the classroom, the lead teacher will conduct a visual sweep of the classroom to ensure children are where they are expected.

Education staff will scan and count children throughout the daily routine. Education staff will display a card with the number of children written on it out of the reach of the children and at the main entrance to the classroom. Displaying this number will ensure that all staff and volunteers in the classroom will know how many children are in their care. The lead teacher is responsible. The teacher or his/her designee will keep the displayed number accurate by tallying and/or monitoring daily arrivals and departures, meal counts, sign in and out sheets, and daily health observation sheets. Each classroom will display a chart labeled "Attendance Chart." This attendance chart will be located out of the reach of the children at the main classroom entrance. The chart will list each child's first name with initial if needed. The designee in charge of displaying the card with the headcount will add and remove each child's name as appropriate at arrival and departure. The chart will also include the name of the employee who is designated to maintain the chart for the day or period of time.

The Education Supervisor will monitor each classroom and ensure that the procedure is being followed. During monthly visits, the Education Supervisor will count the children and check the displayed headcount number and attendance chart for accuracy.

Standard #: 22VAC40-185-340-F
Description: Based on interviews, the center failed to have a four year old child within actual sight and sound supervision at all times. Evidence: 1. The inspector interviewed staff #1 and staff #2. Both staff confirmed that child #1 was left unsupervised in a classroom bathroom on 04/26/2016 for approximately one minute. Two staff and fourteen children exited the classroom and building to walk to the playground. Staff #1 realized that child #1 was not with the group. Staff #2 returned to the classroom and found child #1 in a classroom bathroom.

Plan of Correction: Staff will maintain actual sight and sound supervision at all times. the lead teacher, all other classroom staff, and volunteers will comply with Kids Centrals active supervision plan as stated above.

Staff #1 and staff #2 were terminated on April 27, 2016 in accordance to Kids Central, Inc. policies and procedures. Kids Central's Standards of Conduct states "No child will ever be left alone or unsupervised while under the care of a Head Start staff person . . ." "Violation of these standards, by any of the above mentioned personnel, will result in dismissal."

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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