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Childtime Children's Center
2 Manhattan Square
Hampton, VA 23666
(757) 766-6260

Current Inspector: Michele Patchett (757) 439-6816

Inspection Date: July 19, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced monitoring inspection was conducted on July 19, 2016. At the time of entrance there were 66 children and 14 staff members present with children. Additional staff were on site for administrative and program support. The sample size consisted of 9 staff and 5 children's records. Six medications were observed and documents inspected. Children were observed working on activities related to learning about dinosaurs and eating morning snack. Areas of non-compliance are identified on the violation notice. The inspection began at approximately 8:45 a.m. and ended at approximately 11:20 p.m.. Please complete the columns for description of action to be taken and date to be corrected for each violation cited on the violation notice, and then return a signed copy to the licensing office within 10 calendar days of receipt. If you have any questions, contact your licensing inspector at (757) 404-0568.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on a record review and staff interviews, it was determined the licensee did not ensure a separate record for each child enrolled was maintained containing all required information. Evidence: During the inspection on July 19, 2016, the following records were determined to be incomplete; 1) The record for child #3 did not include the address for one emergency contact listed 2) The record for child #4 did not include the employment location or phone number for one parent listed and the child's proof of identity. 3) The record for child #5 did not include the emergency contact address or phone number for one of the two required contacts listed and the child's proof of identity.

Plan of Correction: No child will start without a pre enrollment meeting to ensure compliance. DM will review quarterly for compliance.

Standard #: 22VAC40-185-70-A
Description: Based on a record review and staff interviews, it was determined the licensee failed to ensure all staff records were kept for each staff person with all required documentation. Evidence: During the inspection on July 19, 2016, the records for staff # 2 and staff # 9 did not include documentation two or more references as to character and reputation as well as competency were checked before employment. The records contained electronic reference checks from the "Chequed" system which gathers information directly from the internet and does not assess the competency and character and reputation of the individual and thus it cannot meet the requirements of this standard.

Plan of Correction: All reference checks will be done and signed prior to their start date. DM will review all new hire paperwork for compliance.

Standard #: 22VAC40-185-270-A
Description: Based on observation and staff interviews, it was determined the licensee did not ensure all areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Unsafe conditions include, but are not limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment; head entrapment hazards; and protruding nails, bolts or other components that could entangle clothing or snag skin. Evidence: During the inspection on July 19, 2016, in the Infant room #2 there was a broken plastic sign protector attached to the crib with sharp edges. Child #6 was observed sleeping in that crib.

Plan of Correction: Replaced day of visit. Management will observe weekly for compliance.

Standard #: 22VAC40-185-320-B
Description: Based on observation, it was determined the licensee did not ensure each restroom area was equipped with soap, toilet paper, and disposable towels or an air dryer within reach of children. Evidence: During the inspection on July 19, 2016, in the Preschool room the boys and girls restroom did not have toilet paper accessible to the children and in the Infant room #2 did there was not hand soap or paper towels available for the children.

Plan of Correction: Staff have been retrained on managing restroom facilities. Safety coordinator will inspect daily for compliance.

Standard #: 22VAC40-185-330-B
Description: Based on observation and staff interviews, the licensee did not ensure that where playground equipment is provided, resilient surfacing complied with the minimum safety standards. Surfacing shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Evidence: During the inspection on July 19, 2016, the resilient surfacing, (black, rubber poured-in-place squares) on the toddler playground and schoolage playground was inspected and it was determined that it no longer meets the requirements for appropriate surfacing. The squares are separating from one another. The gaps between some of the squares measure up to 3/4 of an inch wide, thus making them unacceptable as a unitary resilient surfacing.

Plan of Correction: We are working in conjunction with facilities to ensure that this work is completed on or before 8/31/16. Safety coordinator will review weekly for compliance once completed.

Standard #: 22VAC40-185-440-B
Description: Based on observation and staff interviews, it was determined the licensee did not ensure the cribs, cots and rest mats are identified for use by a specific child. Evidence: During the inspection on July 19, 2016, in the infant #2 room, child #6 was observed sleeping in a crib that was not identified for their specific use.

Plan of Correction: All new enrollment tasks such as crib signage will occur prior to any child starting. Management will review daily for compliance.

Standard #: 22VAC40-185-490-E
Description: Based on a observation and staff interviews, it was determined the licensee did not ensure that when any surface has been contaminated with body fluids, it was cleaned and sanitized. Evidence: During the inspection on July 19, 2016, in the Toddler #1 room child #2 was observed playing with a blue rattle toy and placing it multiple times in their mouth and then immediately after child #6 was done playing with the toy, other children had access to the toy. The staff did not sanitize and clean it after it had been contaminated with with body fluids.

Plan of Correction: Staff have been retrained on sanitation procedures. Management will observe for compliance daily.

Standard #: 22VAC40-191-40-D-1-C
Description: Based on a record review and staff interviews, it was determined the licensee failed to ensure that all staff had obtained before three years since the date of the last sworn statement or affirmation an updated sworn statement or affirmation. Evidence: During the inspection on July 19, 2016, the most recent sworn statement available for review for staff #2 was dated 9-25-2012 and it was not updated every three years as required.

Plan of Correction: All staff will update sworn disclosures annually to ensure compliance. DM will review quarterly for compliance.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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