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Albert Harris Elementary Boys & Girls Clubs Afterschool Program
107 Clearview Drive
Martinsville, VA 24112
(276) 656-1171

Current Inspector: Rebecca Forestier (540) 309-2835

Inspection Date: Nov. 1, 2016 and Nov. 3, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 HEARINGS PROCEDURES.
32.1 Report by person other than physician
63.2 Child Abuse and Neglect
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Comments:
Today's visit was a routine monitoring inspection. The first day of the inspection was conducted at the program on 11/1 from 2:30-4:40pm and a second inspection took place on 11/3 at the agency's main location in order to review staff records. During the inspections three out of twenty-five children's children's records were reviewed, all four staff records were reviewed, arrival and departure of children was observed, snack time was observed, homework time was observed, a guest speaker presentation was observed, emergency supplies were viewed, required postings were viewed, and some policies and procedures were reviewed. No medications were present at the program during the day of the inspection. Thank you for your time, please call me at (540)309-2051.

Violations:
Standard #: 22VAC40-185-130-A
Description: Based on the inspector's review of three out of twenty-five children's records, the program failed to have documentation of all three immunizations records for each child. Evidence #1: The record for child #1 does not have a start date indicated in their record and was observed in attendance during the day of the inspection. There is no evidence of an immunization record in the child's file. Evidence #2: The record for child #2 with a documented start date of 6/16/16 does not have evidence of an immunization record in the child's file. Evidence #3: The record for child #3 with a documented start date of 6/6/16 does not have eveidence of an immunization record in the child's file.

Plan of Correction: The Site Program Director stated the immunization records are located at the agency's main location(off site) and she will make a copy of the immunization records to be placed with the children's records at the program's location.

Standard #: 22VAC40-185-140-A
Description: Based on the inspector's review of three out of twenty-five children's records, the program failed to ensure all three records contained documentation of a physical exam within thirty days of starting care. Evidence #1: The record for child #1 with a start date of 8/31/16 did not have documentation of a physical exam. Evidence #2: The record for child #2 with a start date of 6/16/16 did not have documentation of a physical exam. Evidence #3: The record for child #3 with a start date of 6/6/16 did not have documentation of a physical exam.

Plan of Correction: The Site Program Director stated copies of the children's physicals are located off site at the agency's main location and she would obtain a copy within a week of today's inspection to be placed in the children's files.

Standard #: 22VAC40-185-70-A
Description: Based on the inspector's review of all four staff records, the program failed to ensure the records for staff member #1 had all of the required information. Evidence: The record for staff #1 did not include two out of two references.

Plan of Correction: The program's Administrator will ensure two references are documented by the end of the program week.

Standard #: 22VAC40-185-260-A
Description: Based on the inspector's observations and request to view the host school's most recent fire inspection, the program failed to ensure an annual fire inspection was on file. Evidence: The most recent fire inspection was dated 4/17/15 and is more than a year old.

Plan of Correction: The site Program Director will request from the school a copy of the most recent fire inspection.

Standard #: 22VAC40-185-260-B
Description: Based on the inspector's request to review the required annual approval from the local health department, the program failed to ensure the Report of Environmental Health and Sanitation was conducted on an annual basis. Evidence: The center did not have the form required to be completed annually titled Report of Environmental Health and Sanitation to be completed by the health department.

Plan of Correction: The program's Administrator will supply the local health department with the required form to be completed within two weeks of today's inspection.

Standard #: 22VAC40-185-550-C
Description: Based on the inspector's observations, emergency procedures for evacuation and sheltering in place were not posted in the area where care of children took place during the day of the inspection. Evidence: The inspector observed care of children in the cafeteria and is the main area where the program operates. Emergency procedures for evacuation and sheltering in place were not posted on this level of the building

Plan of Correction: The Site Program Director will post descriptive procedures for emergency evacuation and sheltering in place with each emergency map on each level of the building used by children in care.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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