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Grymes Memorial School Inc.
13775 Spicers Mill Road
Orange, VA 22960
(540) 672-1010

Current Inspector: Maureen Gallagher-McLeod (540) 430-9259

Inspection Date: March 7, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
We discussed the requirements for updating sworn statements or affirmations. The risk assessment for a violation was provided.

We talked about injury documentation, annual (or more) reviews of the injury prevention procedures, including the review of injury records, program and services. Also, we talked about procedures if a change with the terms of the license and operation will occur.

Please, give attention to email notification for changes with criminal record checks for staff.

Comments:
Thank you for your assistance during today's unannounced monitoring inspection conducted from 10:40 AM to 2:35 PM. Today, there were fourteen to fifteen children, ages three to five, with two to three staff. I viewed program activities, staffing, supervision, interactions with children, equipment, posted information, agency inspections, injury records, emergency procedures and drill records, five staff records, staff training, three records for children, medication record for one child, daily routines, lunch, indoor and outdoor areas. Today, the children enjoyed group activities such as language/spanish, music, and an interactive alphabet smart board activity. There have been regular opportunities for age appropriate choice of classroom interest areas, art, stories/books and active play outside or in the gym. The teachers were observed providing positive guidance and frequent conversations with individual children. Let me know if you need any assistance. 540/430-9259

Violations:
Standard #: 22VAC40-191-40-D-1-C
Description: Based on a review of five records for staff, and an interview with administrative staff, there was not an updated sworn statement or affirmation in the file for staff member 3. Evidence: The most recent sworn statement in the file was completed on June 3, 2013. The updated criminal history record and central registry search were completed before the three year due dates in 2016 for staff member 3 and the statement could not be located.

Plan of Correction: An administrator immediately had staff member 3 complete an updated sworn statement or affirmation form. In the future, administrative staff will make sure the sworn statements are completed at the same time the request forms are prepared for updating background checks.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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