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Patrick Henry Elementary Boys & Girls Clubs Afterschool Program
146 East Main Street
Martinsville, VA 24112
(276) 656-1171

Current Inspector: Rebecca Forestier (540) 309-2835

Inspection Date: April 24, 2017 and April 25, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Child Abuse and Neglect
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Comments:
Today's visit was a renewal inspection. The inspection began at 2:20pm and concluded at 4:20pm. There were fifty-three children in care with five staff members. The subsidy health and safety inspection was also conducted during today's visit. During the inspection three out seventy-four children's records were reviewed, snack time was observed, homework time was observed, emergency supplies were reviewed, children's activities were reviewed, and some policies and procedures were reviewed. All The site director stated the program did not have any medications during the time of the inspection. All five staff records were reviewed on 4/25 at the program's main location. Your renewal application has not been received in the licensing office to date. Once the application has been received a recommendation regarding your license can be made. Thank you for your time, please call me at (540)309-2051 if you have any questions.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on the inspector's review of a sample of three out of seventy-four children's records, the program failed to ensure the start dates for two children were documented Evidence #1: The record for child #1 does not have a documented start date. Evidence #2: The record for child #2 does not have a documented start date.

Plan of Correction: The site director will add the start dates to the children's records.

Standard #: 22VAC40-191-60-B
Description: Based on the inspector's review of all three board officers records, the program failed to ensure a portion of the officers had completed a sworn statement by the end of their first day of being elected to the position. Evidence: Board officers #1 and #2 do not have signed sworn statements and were elected as officers in October 2016.

Plan of Correction: The program's administrator will have the board officers complete the sworn statements within one week of today's inspection.

Standard #: 22VAC40-191-60-C-1
Description: Based on the inspector's request to review the required background checks for three board officers and all five staff, the program failed to ensure a portion of the board officers had required criminal background checks. Evidence: Board officer #1 and #2 do not have the results of the required criminal background check. A staff member stated the two officer were elected in October of 2016 and have been agents of the program for more than thirty days.

Plan of Correction: The program's Administrator stated she would apply for the missing background checks as soon as possible.

Standard #: 22VAC40-191-60-C-2
Description: Based on the inspector's request to review the required background checks for three board officers and all five staff, the program failed to ensure the board officers and a staff member had the results of the search of the central registry. Evidence #1: Board officer #1 and #2 do not have the results of the required criminal background check. A staff member stated the two officer were elected in October of 2016 and have been agents of the program for more than thirty days. Board officer #3 has been an existing agent. Evidence #2: The record for staff member #5 with a documented start date of 2/28/17 does not have the results of the CPS background check and has been empoloyed more than thirty days.

Plan of Correction: The program's Administrator stated she would apply for the missing background checks as soon as possible and conduct follow up for staff member #5

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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