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Hare Valley Head Start
5432 Bayside Road
Exmore, VA 23350
(757) 442-0900

Current Inspector: Kimberly Sampson (757) 354-7307

Inspection Date: Feb. 27, 2017 and April 28, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
It was discussed that the facility's injury prevention plan is due for the annual review and update, as needed.

Comments:
An unannounced staff record review was conducted on 2/27/2017. A sample size of three staff records were reviewed. An exit meeting was conducted with a facility administrator prior to closure of the record review. An unannounced, mandated monitoring inspection was conducted on 04/27/2017. The inspector arrived at 9:40 AM and departed at 12:00 PM. Sixty-six children were in care with nine staff. A sample size of six children's records were reviewed. Medication administration and injury records were reviewed. Morning activities and lunch service were observed. An exit meeting was conducted with the program director prior to closure of the inspection. Please contact the inspector if there are any questions.

Violations:
Standard #: 22VAC40-185-160-C
Description: Based upon review of three staff records, the facility has not ensured that results of a tuberculosis screening are obtained at least every two years. Evidence: The most recent documentation of a tuberculosis screening in the record provided for staff 3 is dated 05/06/2014.

Plan of Correction: The facility responded with the following: Staff files will be reviewed to ensure that all updated tuberculosis screenings are obtained.

Standard #: 22VAC40-185-280-B
Description: Based upon observation, the facility has not ensured that hazardous substances are kept in a locked place using a safe locking method that prevents access by children. Evidence: In classroom 4, there was a packet of antibacterial wipes and a plastic container of antibacterial wipes, both labeled "warning, keep out of reach of children", on a high shelf behind the room divider.

Plan of Correction: The facility responded with the following: All staff will have refresher training regarding identifying and appropriate locked storage of potentially hazardous substances.

Standard #: 22VAC40-185-550-M
Description: Based upon review of children's injury records, the facility has not ensured that injury records contain all required information to include the date and time of the children's injuries. Evidence: 1. An injury record for child 7 indicates a minor injury occurred, however the record does not include the date and time of the child's injury. The form has the date and time the parent was notified of the injury but does not include the date and time of the injury. 2. Staff 4 confirmed that the current record form being used does not include areas on which to document the dates and times of injuries.

Plan of Correction: The facility responded with the following: A new form will be created to include both the date and time of the child's injury as well as a separate space to document the date and time and how the parent was notified of the injury.

Standard #: 22VAC40-191-40-D-1-C
Description: Based upon review of three staff records, the facility has not ensured that they obtain sworn statement or affirmation forms and Child Protective Services (CPS) central registry findings before three years since the dates of the last sworn statement or affirmation forms and CPS central registry findings. Evidence: 1. The most recent signed sworn statement or affirmation form in the record provided for staff 3 is dated 09/04/2012. 2. The most recent CPS central registry finding in the record provided for staff 2 is dated 10/22/2014.

Plan of Correction: The facility responded with the following: All staff records will be reviewed to ensure that repent background screenings are obtained in the time frames required (every three years).

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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