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Patrick Henry Elementary Boys & Girls Clubs Afterschool Program
146 East Main Street
Martinsville, VA 24112
(276) 656-1171

Current Inspector: Rebecca Forestier (540) 309-2835

Inspection Date: Oct. 24, 2017 and Oct. 27, 2017

Complaint Related: No

Areas Reviewed:
VENDSUB-000 ADMINISTRATION
VENDSUB-000 STAFF QUALIFICATIONS AND TRAINING
VENDSUB-000 PHYSICAL PLANT
VENDSUB-000 STAFFING AND SUPERVISION
VENDSUB-000 PROGRAMS
VENDSUB-000 SPECIAL CARE PROVISIONS AND EMERGENCIES
VENDSUB-000 SPECIAL SERVICES

Comments:
A Subsidy Health and Safety inspection was conducted on 10/26 and 10/27 to review supplemental health and safety requirements. Today's visit was a routine monitoring inspection. The inspection began at 2:15pm and concluded at 4:40pm. There were twenty-seven children present with three staff members and one volunteer. During the inspection arrival of the children was observed, snack time was observed, hand washing was observed, homework time was observed, seven out of sixty-six children's records were reviewed, three out of five staff records were reviewed, emergency supplies were reviewed, and some policies and procedures were reviewed. A second inspection day took place on 10/27/17 at the agency's main location in order to review staff records. Thank you for your time, please call me at (540)309-2051 if you have any questions. A licensing inspection was also conducted this date; the two inspections combined cover all subsidy health and safety requirements. Only subsidy requirements that are not covered in licensing standards are reviewed during this supplemental inspection. Violations were found during the supplemental subsidy health and safety inspection requirements and are identified on the violation notice.

Violations:
Standard #: VENDSUB-000-004-F
Description: Based on the inspector's review of seven out of sixty children's records, the center failed to ensure a current list of all children's allergies, sensitivities, and dietary restrictions was posted or immediately accessible to staff. Evidence: The record for child #7 indicates an allergy to Amoxicillin on the child's physical exam. The child and allergy were not listed on the posted list of allergies, sensitivities, and dietary restrictions.

Plan of Correction: The site PD will audit children's records to ensure all allergies, sensitivities, and dietary restrictions are included on the posted allergy list.

Standard #: VENDSUB-000-006-B-11
Description: Based on the inspector's review of seven out of sixty children's records, the center failed to ensure a child with a diagnosed food allergy had an allergy plan to include instructions from a physician regarding the food to which the child is allergic and steps too be taken in the event of suspected or confirmed allergic reaction. Evidence: Child #2 has a diagnosed food allergy listed on the child's physical exam. There was no evidence of an allergy plan for the food allergy as required by this standard.

Plan of Correction: The site PD will request from the parent an allergy plan to be written by a physician

Standard #: VENDSUB-000-012-E
Description: Based on the inspector's review of three out of five staff records, the center failed to ensure a recently hired staff member had CPR and first aid training with thirty days of employment. Evidence: The record for staff member #2 does not have documentation of completion of first aid and CPR. The staff member has been employed for more than thirty days.

Plan of Correction: Records will be checked to see if the staff member has already had CPR/FA training and if so, documentation will be added to the record. If not, the staff member will complete CPR/FA at next opportunity.

Standard #: VENDSUB-000-031-B-1
Description: Based on the inspector's request to review of the emergency plan, the center failed to ensure the evacuation procedures have a plan to address reuniting children with parents or authorized person designated to pick up the child after an emergency evacuation. Evidence: There were no reunification plans within the site's emergency preparedness plan.

Plan of Correction: A reunification plan will be added to the emergency plan.

Standard #: VENDSUB-000-031-B-2
Description: Based on the inspector's request to review of the emergency plan, the center failed to ensure the shelter in place procedures have a plan to address reuniting children with parents or authorized person designated to pick up the child after an emergency shelter in place. The site's emergency preparedness plan was not available for review. Evidence: There were no reunification plans within the outlined abbreviated emergency shelter in place procedures. The site's complete emergency preparedness plan was not available for review.

Plan of Correction: The reunification plan will be added to the site's comprehensive emergency preparedness plan.

Standard #: VENDSUB-000-031-B-3
Description: Based on the inspector's request to review of the emergency plan, the center failed to ensure the evacuation procedures have a plan to address reuniting children with parents or authorized person designated to pick up the child after an emergency lock down. The site's emergency preparedness plan was not available for review. Evidence: There were no reunification plans within the outlined abbreviated emergency lockdown procedures. The site's complete emergency preparedness plan was not available for review.

Plan of Correction: The reunification plan will be added to the site's comprehensive emergency plan.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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