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Everbrook Academy
201 12th Street South
Suite 102
Arlington, VA 22202
(571) 344-3589

Current Inspector: Kimberly Sawyer (571) 835-0599

Inspection Date: Feb. 15, 2018 and Feb. 23, 2018

Complaint Related: Yes

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.

Technical Assistance:
The Risk Assessment has been discussed. The violations from this inspection and past inspection have Risk ratings that requires the center to meet with the licensing staff provide an Intensive Plan of Correction.

Comments:
A complaint investigation has been completed at the center. Staff were interviewed, records reviewed, and groups observed in response to an allegation that classes were over ratio and that a child was not provided with food brought from home. The preponderance of evidence gathered supports the allegation and the complaint has been deemed valid. It is the responsibility of the licensee to demonstrate ongoing compliance with the Standards. Please call with questions 703-479-4679

Violations:
Standard #: 22VAC40-185-60-A-7
Complaint related: No
Description: Based on record review of a child's file, the center has not obtained a plan of emergency action to take in a situation for child that has listed food allergies. Evidence: 1. The enrollment form for child #1 states the child has an allergy to dairy, eggs, and soy. There is no written plan on what staff should do if the child was to come into contact with those foods. 2. The enrollment form for child #2 states on one page has dairy allergy but there is no written plan of action of action.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-60-A-8
Complaint related: Yes
Description: Based on staff interviews, it was determined the center did not maintain in a child #1s file, written accommodations the parent gave the center. Evidence: 1. Interviews with staff in Toddler Room 1 revealed a toddler's parent wrote out dietary accommodations for child #1. Staff said the parent explained child #1 needed a special formula three times a day because of dairy and soy intolerance and to help in raising low weight percentage. Staff said the parent provided three cups a day that were labeled and dated with the special formula. The toddler was moved out of this classroom and into Toddler 2 around January 16, 2018. Staff stated the parent had filled out a form entitled Infant Toddler Care Plan and that the office had the information. 2. Staff who work in the Toddler 2 room were interviewed about whether the child received all 3 cups of special formula on a regular basis and they stated they had not given the child 3 cups for the first two days the child was in their class because they were not aware that the child had special accommodations. Staff stated they found out about the formula on Wednesday, January 18, when the parent asked why the cups were still stored in the center's refrigerator. Further interviews revealed that the Toddler 2 staff were not aware that there was a special care plan in writing. 3. The inspector reviewed child #1's file and did not see the Infant and Toddler Care plan or written information about development or special accommodations for child 1. The Director stated she was aware the parent had filled out the special accommodation plan but she could not locate the form. The Director stated another staff member was responsible for the maintaining of paper work and that she was no longer employed at the center.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-340-A
Complaint related: Yes
Description: Based on record review and staff interviews, staff did not ensure the care of a child who required special accommodations. Evidence: 1. Child #1 had been receiving special formula three times a day in the toddler 1 classroom. The parent provided the formula daily. When this Child was moved into toddler 2 class, the staff were not made aware of the child's special dietary needs and were only informed that child #1 could not have school milk. 2. The Staff who cared for children in the toddler 2 room were interviewed and confirmed that for the first two days child #1 was in their class, the child received the formula at lunch time and water in the morning and afternoon. Staff stated the cook handed them the labeled cup at the same time lunch was brought in. Staff stated they were not aware of the dietary accommodations until child #1's parent explained child #1 was on a special diet because of low weight percentages and allergies. 3. Staff in the Toddler 2 room were also unaware that the child had an allergy to eggs but the egg allergy was recorded on the enrollment form.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-350-C
Complaint related: Yes
Description: Based on record review, observation, and staff interviews, the center has not maintained staff to child ratios applicable to the youngest child in the group. Evidence: 1. Inspector walked into the Toddler Group 1 class and saw 6 children sleeping with 1 staff member present. The Inspector observed the children and asked about the age of the children. Staff stated ages of the children and one was 14 months old. 2. Staff stated they have 3 toddler classes and age range can very from 12 months- 2 years. Staff stated Toddler Class 3 does not have children under 16 months but the other two class have children that are under 16 months. 3. Interview with the Director and staff revealed they all thought an infant was defined as a new born up to 12 months of age.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-350-F
Complaint related: Yes
Description: Based on observation, record check, and interviews, staff were moving children up based on parents statements to move up but not obtaining a parent's written permission and a written assessment by the program director and program leader. Evidence: 1. Staff stated the children were getting moved into other groups to allow space for other children moving up. The staff stated they don't have an assessment tool to use and verify when and if a child is scheduled to move up before they turn the age of the established group. 2. The Inspector reviewed records for three children who were moved up into an older age group. All three records did not contain a written assessment or written parental permission. Two children were under 15 months and in the Toddler 2 class. One child was under 23 months and and had been placed in the Two Years class.

Plan of Correction: Not available online. Contact Inspector for more information.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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