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Frog Pond Early Learning Center
7204 Harrison Lane
Alexandria, VA 22306
(703) 765-7663

Current Inspector: Whitney McGrath (571) 835-4717

Inspection Date: April 18, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
63.2 Child Abuse and Neglect
22VAC40-191 Background Checks (22VAC40-191)

Comments:
Today an unannounced Monitoring Inspection took place between the hours of 9:25am and 1:45pm. At the start of the inspection there were a total of 41 children with 9 staff; all ratios were incompliance. A total of 5 children?s files and 4 staff files were reviewed. The children were observed being dropped off by their parents, playing on the playground, and playing independently in the classrooms. Today's lunch is veggie nuggets, potato soup, whole wheat bread and fresh fruit. If you have any questions or concerns, please feel free to contact me at whitney.mcgrath@dss.virginia.gov. Thank you for your cooperation during this inspection.

Violations:
Standard #: 22VAC40-185-160-C
Description: Based on record review, the center did not obtain documentation of a subsequent Tuberculosis (TB) screening every two years. Evidence: Staff #2 most recent TB screening is dated 1/16/2016.

Plan of Correction: We will let this staff member know we need an updated screening.

Standard #: 22VAC40-185-70-A
Description: Based on record review, staff records did not contain all required information. Evidence: Staff #1, Staff #2 and Staff #4 emergency contact forms did not contain their emergency contact's addresses. Staff #3 file did not contain an emergency contact.

Plan of Correction: We will update our emergency contact form.

Standard #: 22VAC40-185-270-A
Description: Based on observation, areas of the center were not kept in a clean and safe condition. Evidence: There is a sensory table on Toad Mountain that is filled to the top with leaves, mulch and sitting water. There is no lid to the sensory table and it is accessible to the children.

Plan of Correction: We will drain it and talk to the staff about draining it each day.

Standard #: 22VAC40-185-290-3
Description: Based on observation, unused electrical outlets did not have protective covers. Evidence: There were three unused electrical outlets in the Frogs classroom that did not have protective covers.

Plan of Correction: We will need to order additional plugs.

Standard #: 22VAC40-185-510-A
Description: Based on record review and observation, medication was kept on site without written parental permission to administer the medication. Evidence: Child #11 has an allergy relief medication kept on site and the center has not obtain written parental permission to administer the medication.

Plan of Correction: We've send an email to this parent asking them to fill out a short-term form for now and instructions for having the long-term form filled out.

Standard #: 22VAC40-185-510-N
Description: Based on record review and observation, medications and medications with expired authorizations were not returned to parents within 14 days. Evidence: Child #1 short-term medication authorization for an emergency medication was signed by the child's parent on 4/2/2018 and expired on 4/13/2018. The medication had not been returned to the parents. Emergency medication for Child #6 expired 1/2018. One emergency medication for Child #8 expired 7/16/2017 and a second emergency medication expired 3/2018. Child #11 long-term medication authorization for emergency medication expired on 1/9/2018. Child #12 short-term medication authorization for emergency medication was signed by the child's parent on 11/22/2017 and expired on 12/6/2017. The medication had not been returned to the child's parents.

Plan of Correction: We will need to come up with a point of contact for who will keep track of medications and medication authorizations. We have reach out to these parents and let them know that their forms need to be updated.

Standard #: 22VAC40-185-520-A
Description: Based on observation, over-the-counter skin products were kept beyond the expiration date of the product. Evidence: Child #6 skin ointment expired 1/2018. Child #7 diaper cream expired 3/2018 and sunscreen expired 5/2017. Child #8 diaper cream expired 9/2017. Child #9 diaper cream expired 6/2016. Child #10 skin ointment expired 1/2017. Child #13 had one sunscreen that expired 6/2017 and a second that expired on 4/2017.

Plan of Correction: We will have a meeting with the lead teachers regarding a plan for keeping up with this. We will send home the expired creams.

Standard #: 22VAC40-185-550-D
Description: Based on record review, the center did not practice two shelter-in-place drills per year. Evidence: During 2018 there was one shelter-in-place drill practiced on 3/21/2017. There was no second drill practiced.

Plan of Correction: We will do one by the end of next month and at the point we'll establish and schedule the second drill.

Standard #: 22VAC40-191-40-D-1-C
Description: Based on record review, the center did not obtain a subsequent sworn disclosure statement before five years since the last sworn disclosure statement for one employee. Evidence: Staff #4 most recent sworn statement is dated 2/12/2013.

Plan of Correction: We will do that today.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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