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Gifted Minds Academy, Inc.
3500 King Street
Portsmouth, VA 23707
(757) 399-1920

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: April 12, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
63.2 Licensure and Registration Procedures
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Information provided to licensee: - staff record checklist - children's record checklist - fingerprint information - emergency drill information Reviewed standards related to playground equipment and resilient surfacing

Comments:
Licensing Inspector arrived at 10:00 and departed at 11:45 AM to conduct a monitoring visit in conjunction with a subsidy health and safety inspection. At the time of the inspection, there were nine children (ages infant through preschool) in care with two staff. Children were observed participating in free play and playing outdoors. No medication was being stored or administered on site at this time. The sample size was five staff and four children's records. Violations were noted in the areas of administration, physical plant, background checks and the Code of Virginia.

Violations:
Standard #: 22VAC40-185-130-A
Description: Based on review of four children's records, it was determined that the facility did not ensure that each child has received the immunizations required by the State Board of Health before the child attended the center. Evidence: Child #2 (date of enrollment 2/20/18), who was in care at the time of the inspection, did not have documentation of immunizations on file.

Plan of Correction: Center management will ensure that all enrolled children have immunizations on file and that all children who enroll have immunizations on file before attendance.

Standard #: 22VAC40-185-140-A
Description: Based on review of four children's records, it was determined that the facility did not ensure that each child has a physical examination on file within 30 days of attendance. Evidence: 1. The record for child #2, date of enrollment 2/20/18, did not contain a physical examination. 2. The record for child #4, date of enrollment 1/22/18, did not contain a physical examination.

Plan of Correction: Center management will ensure that all children have physical examinations on file within 30 days of attendance.

Standard #: 22VAC40-185-60-A
Description: Based on review of four children's records, it was determined that the facility did not ensure that all required elements are present in each child's record. Evidence: 1. The record for child #2, date of enrollment 2/20/18, did not include information on the father to include work location and telephone number. 2. The record for child #3, date of enrollment 8/14/17, did not list the name, address and telephone number of two persons to contact in an emergency if the parents can not be reached. 3. The record for child #4, date of enrollment 1/2218, did not include information on the father to include work location and telephone number.

Plan of Correction: Facility management will ensure that all required documentation is present in each child's record.

Standard #: 22VAC40-185-70-A
Description: Based on review of records and interviews, it was determined that the facility did not ensure that a staff record was maintained for each staff person. Evidence: 1. Staff #1 (program director) stated that staff #5 works at the facility on a daily basis while the bus is picking children up from public school. 2. There is no staff record available for staff #5.

Plan of Correction: Staff #5 is employed at another licensed child day center. Center management will ensure that a complete record is developed and maintained for all staff.

Standard #: 22VAC40-185-270-A
Description: Based on inspection of the physical plant, it was determined that the facility did not ensure that all areas of the center, inside and outside, were maintained in a safe manner. Evidence: 1. There were areas of the astro turf on the playground that posed tripping hazards for the children. 2. There were areas of vinyl flooring through out the facility that were beginning to peel up and posed tripping hazards for the children.

Plan of Correction: Center management will speak with the landlord to have the flooring repaired / replaced.

Standard #: 22VAC40-185-330-B
Description: Based on observation, it was determined that the facility did not ensure that where playground equipment is provided, the resilient surfacing complied with the minimum safety standards. Evidence: 1. The resilient surfacing (mulch) for the small play structure does not extend out six feet on all sides and is less than 6 inches in depth. Based on the height of the play structure and the type of resilient surfacing being used, there needs to be at least 6 inches of mulch present in the required fall zones. 2. The resilient surfacing (mulch) for the large play structure does not extend out six feet on all sides and is less than 6 inches in depth. Based on the height of the play structure and the type of resilient surfacing being used, there needs to be at least 6 inches of mulch present in the required fall zones. 3. Program Director / Owner confirmed that there was not enough resilient surfacing or fall zone for the type of equipment installed on the playground, and thus does not meet the minimum safety standards.

Plan of Correction: The facility responded: The small play structure will be removed from the playground. The large play structure will be moved to ensure that there is a fall zone that meets the requirements.

Standard #: 22VAC40-191-60-B
Description: Based on review of records and interviews, it was determined that the facility did not ensure that each staff member completed a sworn statement or affirmation prior to beginning service. Evidence: 1. Staff #1 (program director) stated that staff #5 works at the facility on a daily basis while the bus is picking children up from public school. 2. There was no sworn statement or affirmation on file for staff #5.

Plan of Correction: Center management will ensure that all staff have a completed sworn statement or affirmation on file.

Standard #: 63.2-1721.1-A
Description: Based on review of records and interviews, it was determined that the facility did not ensure that each staff member had the required background checks. Evidence: 1. Staff #1 (program director) stated that staff #5 works at the facility on a daily basis while the bus is picking children up from public school. 2. Although there is no hire date available for staff #5, there was not a sworn statement or affirmation, criminal record check or fingerprint check and child protective services check available for staff #5.

Plan of Correction: Center management will ensure that all staff have all required background checks.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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