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Chesterbrook Academy #828
42097 Braddock Road
Aldie, VA 20105
(571) 367-4322

Current Inspector: Tameika King (804) 629-7486

Inspection Date: April 16, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 STAFFING AND SUPERVISION.
63.2 Child Abuse and Neglect

Comments:
A self reported incident regarding the sight and sound supervision of children were investigated on 4/16/2018 between the hours of 2:25pm and 3:45pm. Based on the evidence gathered, violations were cited. For violation details, please refer to the Violation Notice. If you have any questions or concerns, please feel free to contact me at whitney.mcgrath@dss.virginia.gov.

Violations:
Standard #: 22VAC40-185-40-E
Description: Based on a review of the center's policies and procedures and the center's video footage, it was determined that the licensee did not ensure that staff followed the center's policies and procedures required by the standards regarding supervision of children in care. Evidence: 1. The center's policies and procedures regarding supervision of children states that, staff must account for children in care at all times. 2. On 4/4/2018 at approximately 10:42am, Staff #1, who was responsible for the class, was observed standing in the open doorway between the two year old classroom and the outside playground. 3. At the same time, 7 two year old children are observed sitting along the wall inside the classroom waiting to go outside. 4. While standing in the doorway, Staff #1 had the classroom's tablet in their hand for the name-to-face check. Staff #1 can be observed looking at the tablet and the children begin to stand up and go outside one-by-one. After three children go outside, three additional children all stand up and run outside at once. 5. Six of the children in the care of Staff #1 are observed leaving the classroom wall and exiting the building onto the outdoor playground. 5. At approximately 10:43am, Staff #1 leaves the two year old classroom and closes the door while the 7th child in care (Child #1) remained sitting against the wall.

Plan of Correction: Center management promptly conducted a retraining of all staff on the safety and supervision of children in our care and on face to name attendance check-in and check-out transition policies. All staff were in attendance and signed off. A follow up training is being conducted on May 23rd for all teachers to ensure a firm understanding of our supervision policies, and to reiterate the importance of our face to name process and procedure. In addition to staff retraining, we have established a monitoring policy for teachers working as a single ratio group classroom. Walkie talkies have been provided to all classrooms to be used to contact school leadership when transitioning children while working alone to offer additional support to our teachers in the transition process and to ensure the face to name process is performed accurately. When school leadership is contacted, a leadership team member is to go to the teacher and assist/monitor the name to face attendance taking so that no child is left unsupervised.

Standard #: 22VAC40-185-210-A
Description: Based on staff interviews, observation of the center's video recording, record review, a staff member that was working alone with children did not meet the qualifications of program leader. Evidence: Staff #1 was identified as the program leader with 7 two year old's. Staff #1 has a high school diploma and experience as a personal assistant and nannying. Staff #1 does not have the minimal programmatic experience or training required to qualify them as a program leader.

Plan of Correction: All staff qualifications are currently under intense review by principal to determine teacher placement according to their qualifications, abilities and desired outcome. Through this process Lead Teachers (program leaders) will be designated and will gain necessary training where necessary to meet the required qualification. To assist all teachers newly acquiring a Lead Teacher title, school leadership will continue to coach and mentor teachers in the form of impromptu visits to the classroom (with no specific time determined in advance), coaching in the moment and a minimum of three random classroom observations 30 minutes to 1 hour in length two times a month for the first three months or until the leadership team deems that the newly promoted teacher is functioning well in all elements of her position. Coaching in the moment and impromptu visits will always be a piece of the school culture.

Standard #: 22VAC40-185-340-A
Description: Based on interviews and review of the center's video footage, it was determined that the licensee did not ensure care, protection and guidance of children in care. Evidence: On 4/4/2018 at approximately 10:43am, Staff #1 left Child #1 alone and unsupervised by any staff in the two year old classroom for approximately 9 minutes. Child #1 was found by Staff #2, who was walking past the two year old classroom and saw Child #1 through the classroom window. Staff #1 was unable to carry out their job responsibility of ensuring the care and protection of a child in their care, as Staff #1 was unaware that Child #1 was not on the playground, until the child was brought out on the outdoor playground by the school Principal.

Plan of Correction: Center management promptly conducted a retraining of staff on the safety and supervision of children in our care and face to name training. All staff were in attendance and signed off. A follow up training is being conducted on May 23rd for all teachers to ensure a firm understanding of our supervision policies and to reiterate the importance of our face to name process and procedure. In addition to staff retraining, we have established a monitoring policy for teachers working as a single teacher in a group. Walkie talkies have been provided to all classrooms to be used to contact management when transitioning children while working alone to offer additional support to our teachers in the transition process and to ensure the face to name process is performed accurately.

Standard #: 22VAC40-185-340-F
Description: Based on review of the center's video footage and staff documentation, it was determined that the licensee did not ensure that children under the age of 10 years old are in actual sight and sound supervision at all times. Evidence: 1. On 4/4/2018 at approximately 10:42am, Staff #1 who was responsible for 7 two year old's was observed standing in the open doorway that leads directly from the two year old classroom to the outside playground while 6 of the children are observed exiting the classroom and going outside to the playground. 2. At approximately 10:43am, Staff #1 is observed exiting the two year old classroom doorway to the outdoor playground and closing the classroom door leaving the 7th child (Child #1) alone and unsupervised inside the classroom. Child #1 was left alone and unsupervised in the two year old classroom for approximately 9 minutes. 3. At approximately 10:52am, Staff #2 was walking past the two year old classroom, looked in the classroom window and observed Child #1 alone in the classroom with no staff present. 4. Staff #2 opened the door to the two year old classroom, called Child #1 over to them and quickly picked up the classroom phone and called the Principal down to the classroom.

Plan of Correction: A re-training was conducted on April 18, 2018 where all staff were present. The training included face to name procedures and child safety and supervision. Walkie talkies have been provided to all classrooms to request management assistance in the event a teacher is working alone in the classroom, to ensure the transition process is followed accurately and to aid the teacher during the transition.

Standard #: 63.2-1509-A
Description: Based on interviews, it was determined that the licensee did not immediately report suspected child abuse or neglect to Child Protective Services (CPS). Evidence: On 4/4/2018 the center became aware that a two year old in care was left in a classroom alone and unsupervised by any staff member for a period of approximately 9 minutes. A report of suspected child neglect was not reported by the facility to CPS until a report was called in to the CPS hotline on 4/16/2018.

Plan of Correction: Moving forward, center management is now aware that if an incident occurs where a child or children are left out of sight and sound supervision, that a report must be called into CPS within 24 hours as per mandated reporting criteria.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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