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Backyard Bears Day School
360 E. Virginia Avenue, Suite 2
Vinton, VA 24179
(540) 819-2928

Current Inspector: Rebecca Forestier (540) 309-2835

Inspection Date: June 14, 2018 and June 27, 2018

Complaint Related: Yes

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Comments:
A complaint was received by the Division of Licensing Programs Office on 06/14/2018 in regards to allegations of staff working alone, staff to child ratios not being met and improper sanitization practices. Unannounced complaint investigations were conducted on 06/14/2018 and 06/27/2018. Classroom observations, review of records and staff interviews were conducted on 06/14/2018 and classroom observations and staff record reviews were conducted on 06/27/2018. Based on the evidence gathered during the investigation, a portion of the allegation was determined to be valid. Violations of the standards were cited related to the allegations as well as violations not related to the allegations. The inspector discussed the following with the program director during the investigation: scheduling staff, various options for documenting arrival and departure, nap time procedures, classroom and playground equipment, the storing of personal belongings, building temperate regulation during extreme temperatures, front-line staff attending Phase 2 training at the Piedmont Regional Office if desired and the inspector providing staff training to the staff at the facility. The inspector arrived on 06/14/2018 at 12:15 p.m. and departed at 3:30 p.m. and arrived on 06/27/2018 at 6:45 a.m. and departed at 9:30 a.m. Thank you for your time today.

Violations:
Standard #: 22VAC40-185-160-A
Complaint related: No
Description: Based on record review and discussion with the staff, the facility failed to obtain documentation of a negative tuberculosis screening for each staff member within 21 days after employment. Evidence: The record for Staff #1 did not contain documentation of a negative tuberculosis screening. The documented date of hire for Staff #1was 01/04/2018.

Plan of Correction: The Program Director will ensure that the tuberculosis screening will be put in employee file. The employee had completed the screening but documentation was misplaced and the staff member will be rescreened.

Standard #: 22VAC40-185-280-B
Complaint related: No
Description: Based on observations, the facility failed to ensure that hazardous substances, such as cleaning materials, shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. There was an aerosol spray bottle of Lysol on a shelf in the bathroom that was not locked. 2. There was a small container of Behr Paint on a shelf in the Pre-K classroom that was not locked. 3. There was a container of Lysol Wipes on a shelf in the 2 year old classroom that was not locked.

Plan of Correction: The Program Director reviewed procedures with closing staff regarding locking chemicals and the opening staff will arrive an extra 10 minutes early to double check all closing procedures to ensure that all cleaning chemicals are put away and locked.

Standard #: 22VAC40-185-340-C
Complaint related: Yes
Description: Based on interviews and discussion with staff, the facility failed to ensure that during the stated hours of operation, there always shall be on the premises when one or more children are present one staff member who meets the qualification of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age, with direct means for communication between the two of them. Evidence: The staff interviewed stated that the one of the staff members responsible for opening the facility was working alone from 6:30 a.m. until at least 7:00 a.m. each morning when the second scheduled staff member arrived late for the opening shift. The Program Director spoke with the morning staff and confirmed that this had occurred on multiple occasions.

Plan of Correction: The Program Director changed the schedule to ensure that two people are on site at closing.

Standard #: 22VAC40-185-500-A
Complaint related: No
Description: Based on observations and discussion with the staff, the facility failed to ensure that children's hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks. Evidence: Two children were observed eating a morning snack from home upon arrival to the facility. Neither of the children's hands were wash before or after eating the snack from home.

Plan of Correction: An employee training was conducted and additional training on sanitization, including washing hands, was offered.

Standard #: 22VAC40-191-60-C-1
Complaint related: No
Description: Based on record review and discussion with staff, the facility failed to obtain a completed criminal history record report within 30 days of employment. Evidence: The record for Staff #1 did not contain a completed criminal history record report. The documented date of hire for Staff #1 was 01/04/2018.

Plan of Correction: The criminal record check has been requested from the VA State Police; two copies will be kept to prevent the loss of paperwork.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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