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Ashburn Village Sports Pavilion
20585 Ashburn Village Blvd.
Ashburn, VA 20147
(703) 478-8901

Current Inspector: Whitney McGrath (571) 835-4717

Inspection Date: July 10, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Had extensive conversations with the program director regarding the supervision of the children and knowledge of the children's whereabouts at all times. Discussed the programs upcoming renewal application that has not yet been submitted to licensing inspector's office.

Comments:
Today an unannounced Renewal Inspection was conducted between the hours of 9:00am and 12:30pm. There were a total of 51 children with 6 staff and 5 jr. counselors within the supervision guidelines. At the start of the inspection, the children were observed playing freely outside, playing cards, throwing a football and socializing. The children came inside approximately 30 minutes later to start a cooking project or play in the gym. Some of the children will be leaving on a field trip after lunch. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. If you have any questions or concerns, please feel free to contact me at whitney.mcgrath@dss.virginia.gov. Thank you for your cooperation during this inspection.

Violations:
Standard #: 22VAC40-185-130-A
Description: Based on record review, the center did not obtain documentation that each child had received immunizations before the child can attend the center. Evidence: Child #4 and Child #5 files did not contain documentation of immunizations. Both children were in attendance during today's inspection.

Plan of Correction: I will email the parents requesting the missing information.

Standard #: 22VAC40-185-60-A
Description: Based on record review, children's record did not contain all required information. Evidence: Child #1 record did not contain a first date of attendance. Child #2 file did not contain a first date of attendance or documentation that the child's age and identity had been verified. Child #3 file did not contain documentation that the child's age and identity had been verified. Child #4 file did not contain addresses for both emergency contacts or documentation that the child's age and identity had been verified. Child #5 file did not contain documentation that the child's age and identity had been verified.

Plan of Correction: I will email the parents requesting the missing information.

Standard #: 22VAC40-185-70-A
Description: Based on record review and interview, staff records did not contain all required information. Evidence: Staff #1, Staff #2, Staff #3 and Staff #4 records did not contain addresses for their emergency contacts. Staff #6 record did not an emergency contact or documentation signed by the staff member that they had received orientation training. Interview with the center director confirmed that Staff #6 did not show up for their orientation training.

Plan of Correction: I'll create a new form and have all of the employee's use the new form for their emergency contacts. I'll sit down with Staff #6 to get their orientation completed.

Standard #: 22VAC40-185-340-F
Description: Based on observation, children under the age of 10 were not kept in actual sight and sound supervision. Evidence: 1. At various times during the inspection, children of varying ages were observed roaming through the facility halls during different activities. 2. During the inspection, 11 children of varying ages were observed playing freely in the racquet ball court unsupervised for approximately 10 minutes. 3. While the inspector was reviewing files in the programs office, Child #6 entered the office unsupervised on several occasions to play with the office telephone and socialize with the inspector. The program director has confirmed that this child is 9 years old.

Plan of Correction: I'll re-enforce the importance of sight and sound supervision with the staff.

Standard #: 22VAC40-185-430-K
Description: Based on observation, the provisions for an individual space for each child's personal belongings was not utilized. Evidence: At the start of the inspection, there were 14 various backpacks and lunch boxes laying on the floor in from of the lockers that are designated for each child.

Plan of Correction: I'll stay on top of the staff and children about re-enforcing using the lockers.

Standard #: 22VAC40-185-510-G
Description: Based on observation and interview, the center had emergency prescription medication on site that was not maintained in the original, labeled container. Evidence: When the inspector asked the program director for the medications on site, emergency medication for Child #5 was provided. The medication was in a zip lock back without the original container and without the prescription label.

Plan of Correction: I'll email the parents.

Standard #: 22VAC40-185-510-N
Description: Based on observation and interview, expired medication was not returned to a parent or disposed of within 14 days of expiration. Evidence: Child #5's emergency medication had expired 3/2018 and was kept on site.

Plan of Correction: I'll email the parents about this.

Standard #: 22VAC40-185-550-D
Description: Based on record review and interview, the center did not document monthly evacuation drills. Evidence: There was no documentation of a fire drill practiced during the month of June. The program director has stated that she thinks it was completed but doesn't know why it wouldn't have been documented.

Plan of Correction: I'm OCD about that. I'll make sure that I document them.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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