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Culpeper Human Services Kid Central - Sycamore Park
451 Radio Lane
Culpeper, VA 22701
(540) 829-2124

Current Inspector: Chrystal King (804) 297-4469

Inspection Date: Sept. 5, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
We discussed the requirements for medication training and staff coverage, menu availability, and staff records. The risk assessments for violations were provided. During the inspection, we talked about options for the routine, program activities and space use at the school during the first forty-five minutes after school dismissal. Children's record requirements were reviewed. In addition, we reviewed the requirements for sight and sound supervision during transitions in the hallways.

Comments:
Thank you for your assistance during today's unannounced monitoring inspection conducted from 2:15 PM to 6:20 PM. Today, there were thirty-eight children after school with three to four staff. I viewed program activities, daily routines, staffing, supervision, interactions with children, posted information, menu, nutrition, medication, emergency supplies and drill records, five records for children, seven staff records, staff qualifications, staff training, and indoor areas. Homework assistance was provided in a classroom. The children were provided table activities and games. Staff were seen providing frequent interactions with the children and appropriate behavioral guidance. We talked about options for space use to ensure that adequate gross motor activities are offered. Let me know if you need any assistance. 540/430-9259

Violations:
Standard #: 22VAC40-185-70-A
Description: Based on a review of six records for staff, and interviews with staff, there was not any written information to demonstrate that staff member 1 possesses the education required for the job position held. Evidence: Staff member 1 began work at this center August 13, 2018 as a group leader on August 13, 2018 after working as a leader at a different location since January 18, 2018. A high school diploma or education transcripts were not in the staff file.

Plan of Correction: Administrative staff will obtain a copy of the high school diploma or transcripts from staff member 1 and place the information in the staff record. In the future, all required education information will be obtained at the time of promotion or job assignment.

Standard #: 22VAC40-185-240-D-4
Description: Based on the review of medication prescribed and present for an attending child, a review of staff training records, and interviews with staff, child 1M was not always in the care of a staff member who met the requirements for medication administration training. Evidence: There was an emergency medication kept at the center for a diagnosed need. The children arrived after school beginning at 3:18 PM. Staff member 2 was the only afternoon staff member with the required specified training in addition to M.A.T. and regularly does not arrive until 4:00 PM or later. Today, staff member 2 arrived at 4:05 PM.

Plan of Correction: Arrangements were immediately made for staff member 1 to complete the training. The on-line course required for the specified emergency medication was completed on September 6, 2018. In the future, administrative staff will make sure there are trained staff present whenever a child has been prescribed emergency medication that requires additional training according to the approved M.A.T. curriculum.

Standard #: 22VAC40-185-560-F
Description: Based on a review of the posted information, and interviews with staff, a menu listing foods to be served for meals and snacks during the current one-week period was not posted or given to parents. Evidence: The snack menu for the month of August was on the bulletin board in the hall outside of the cafeteria. Staff indicated that the menu is kept there and they could not locate the current menu. A staff member brought a box of food items from the main office close to 4:00 PM and a menu was inside of the box.

Plan of Correction: The menu was taken from the snack box and posted on the bulletin board in place of the August menu. The site program leader/director will always make sure a current menu is posted in view on the hall bulletin board.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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