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Boys & Girls Club of Harrisonburg/Rockingham County-Stone Spring
1575 Peach Grove Avenue
Harrisonburg, VA 22801
(540) 434-6060

Current Inspector: Diann S. Reed (540) 280-0742

Inspection Date: Sept. 24, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
We discussed the requirements for immunization records, physical examination records and locking hazardous substances. The risk assessments for violations were provided. As a reminder, the results of fingerprint background checks are required for all staff hired prior to January 22, 2018 by September 30, 2018. Also, two staff are required to be present at the start of the program. One staff with one volunteer can be present if there are no more than eighteen children.

Comments:
Thank you for your assistance during today's unannounced monitoring inspection conducted from 3:00 PM to 6:00 PM. Today, twenty-nine children, ages five through ten years, attended and were supervised by two staff. Two college student volunteers assisted with the children. I viewed program activities, staffing, supervision, interactions with children, equipment, posted information, nutrition, menu, emergency supplies and drill records, five records for children, three staff records, staff qualifications, staff training, and indoor areas. No injuries treated since the last inspection. The children were provided active games in the gym, choices for activities such as board games in the cafeteria, and computer time in the computer lab. There was oversight of children's arrival after school dismissal and their departure during pick-up times. A procedure for ensuring that parents provide copies of immunization reports prior to initial attendance is needed when parents obtain registration forms from the school office. Let me know if you have any questions. 540/430-9259

Violations:
Standard #: 22VAC40-185-130-A
Description: Based on a review of five records for children, and an interview with administrative staff, there were not immunization records obtained by the center for three children before initial attendance at the program. (REPEAT VIOLATION.) Evidence: Child 1 began attending on August 21, 2018 and there were not any required health records in the file. There were only "power school" data records dates for immunizations without any signatures by a health care provider for child 4 who began attending on September 4, 2018 and for child 5 who began attending on August 21, 2018.

Plan of Correction: The site director will request and obtain a copy of the immunization record from the parents of child 1, 4 and 5. The director will review all records of new children and make sure they contain all required information. Administrative staff will ensure that there is a procedure for communicating with parents about all required records when parents register for enrollment by submitting forms to the school office instead of center staff.

Standard #: 22VAC40-185-140-A
Description: Based on a review of five records for children, and interviews with administrative staff, the physical examination report for one child was not obtained by the center either before or within one month after initial attendance. (REPEAT VIOLATION.) Evidence: There was not a physical examination report completed by a health care provider for child 1who began attending on August 21, 2018.

Plan of Correction: The site director will request and obtain a copy of the physical examination record from the parent of child 1. The director will review all records of new children and make sure they contain all required information. Administrative staff will ensure that there is a procedure for communicating with parents about all required records when parents register for enrollment by submitting forms to the school office instead of center staff.

Standard #: 22VAC40-185-280-B
Description: Based on observation of the indoor areas used for children's activities, and interviews with staff, the center staff failed to ensure that all hazardous substances were kept a locked place. Evidence: On a counter in the cafeteria, there was a pump container of Germ-X hand sanitizer accessible to children with ethyl alcohol content labeled as seventy percent. On a table in the computer lab, a pump container of hand sanitizer accessible to children had a label stating the ethyl alcohol content was sixty-three percent.

Plan of Correction: Staff moved the hand sanitizers so that they were not accessible to children. The director will locate locked areas for staff to relocate hazardous substances belonging to school staff. The staff will check activity areas at the start of each day's use so that hazardous substances are not accessible to children. The director or administrative staff will make sure staff understand the requirement for storing hazardous substances in locked areas of the school.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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