VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Boys & Girls Club of Harrisonburg andRockingham County-Bluestone
750 Garbers Church Road
Harrisonburg, VA 22801
(540) 237-8536

Current Inspector: Julie Kunowsky (540) 430-9256

Inspection Date: Oct. 19, 2018

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 32.1 Report by person other than physician 63.2 Licensure and Registration Procedures 63.2 Facilities and Programs.. 22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:

We discussed the requirements for qualified back-up program directors, children's records and posting the most recent inspection findings. The risk assessments for violations were provided. We reviewed staff positioning in the stairwell during check-in to ensure consistent sight and sound supervision as children transition to the gym.

Comments:

Thank you for your assistance during the unannounced monitoring inspection conducted from 3:09 PM to 6:15 PM. Today, there were twenty-one elementary school children attending the after school hours with two to three staff. Five volunteers were present for part of the program hours and assisted with children's activities. I viewed program activities, staffing, supervision, interactions with children, equipment, snack, daily routines, emergency planning, emergency drills, injury records, agency inspections, snack, nutrition, six records for children, two staff records, staff qualifications, staff training, indoor and outdoor safety. The children enjoyed active play outside, snack, indoor games, and art. Let me know if you need any assistance. 540/430-9259

Violations:

Standard #:	22VAC40-185-140-A
Description:	Based on a review of six records for children, and an interview with administrative staff, the program failed to obtain a physical examination record for child 6 within one month after initial attendance. (Repeat violation.) Evidence: There was not a physical examination report in the file and the first date of attendance was August 22, 2018.
Plan of Correction:	Administrative staff or a designated staff person will request a copy of the physical examination report again and obtain a copy to view and maintain in the record of child 6. Administrative staff will require physical examination reports either prior to initial attendance or within the first month of attendance.
Standard #:	22VAC40-185-200-A
Description:	Based on interviews with staff, and a review of staff records, the center failed to have a either a qualified program director or a qualified back-up program director who meets one of the director qualification requirements and has been regularly present at least fifty percent of the center's hours of operation. Evidence: Staff member 4, the designated and qualified program director, has been present from 3:00 PM to 6:00 PM only two days weekly Monday through Friday. During the week of October 15, 2018, staff member 4 was present during the after school hours of operation on Tuesday and Wednesday. Staff member 1 was identified as the assistant to the director and did not have the education qualification requirements. According to an administrative staff person, the designated back-up program director was staff member 2. However, staff member 2 did not qualify according to age requirements of someone twenty-one years or older.
Plan of Correction:	The program director will designate a back-up program director who will be present at least fifty percent of the weekly operating hours after school. Administrative staff who arrange staffing for the program will make sure there is always a qualified program director or back-up program director present who meets the age, education and programmatic experience requirements and is present at least fifty percent of the operating hours.
Standard #:	22VAC40-80-120-E-2
Description:	Based on a review of the posted information near the front entrance, and an interview with staff, the findings of the most recent inspection were not posted at the facility. Evidence: A violation notice and inspection summary from the November 13, 2017 inspection were posted on the bulletin board by the main entrance. However, the April 12, 2018 inspection findings were not posted in view and could not be located by staff during the inspection.
Plan of Correction:	The program director or designated back-up program director will make sure the most recent licensing inspection findings are posted in view as required. The program director will check during the operating months to make sure all required posted information is current.