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LeafSpring School at Charter Colony
825 Charter Colony Parkway
Midlothian, VA 23114
(804) 594-0561

Current Inspector: Lynn Powers (804) 662-9790

Inspection Date: Nov. 6, 2018

Complaint Related: Yes

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
63.2 Facilities & Programs.

Technical Assistance:
N/A

Comments:
The licensing inspector completed an inspection in response to a complaint concerning staff to child ratios. The Department was notified of the complaint on 11/02/2018. The inspector conducted a complaint inspection on 11/06/2018 from approximately 7:50 AM until 1:20PM and interviewed staff, made observations at the center, and reviewed documentation. The preponderance of the evidence gathered during the investigation supports the allegation; therefore, the complaint is determined to be valid. See the violation notice for more details.

Please complete the 'plan of correction' and 'date to be corrected' for each violation cited on the violation notice and return it to me within 5 business days from date of receipt. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standards, 2) measures to prevent the noncompliance from occurring again, and 3) person(s) responsible for implementing each step and/or monitoring any preventative measure(s). If you have any questions about this inspection, please contact the Licensing Inspector, Lynn Powers at (804) 662-9790.

Violations:
Standard #: 22VAC40-185-350-C
Complaint related: Yes
Description: Based on observations, staff interviews and documentation review, the center did not ensure the required staff-to-child ratio was applied and followed for the youngest child present in the group.

Evidence:
During the 11/06/18 inspection, the licensing inspector observed nine children being supervised by two staff members from approximately 7:50 AM until 8:05 AM. The grouping of nine children was a combination of the Older Infants and Transitional Toddlers. Child #1 was the youngest child (12 months of age) in the grouping of nine children. Based on the ages of the children, the Infant ratio of one staff member for every four children was required. Staff #2 and Staff #3 stated recently staff schedules had changed but both felt the staffing issues were resolved as of 11/05/18. Staff #2 stated Staff #1 was running late the morning of 11/06/18 and should have been in the classroom that was found to be out of ratio.

Plan of Correction: 1. This age group is a mixed group of older infants and young toddlers (which can operate with different ratios). During drop off times, the number of students can change quickly. A schedule change had been implemented the previous week to avoid any ratio concerns. On the morning of observation, a staff member was late arriving for their shift. A different staff member was sent to cover the classroom until the regularly scheduled staff member arrived. This action was already initiated as [art pf regular protocol as soon as administration learned the regularly scheduled staff member would be tardy that day. Staff schedule further adjusted and published to ensure appropriate coverage is maintained throughout the day, particularly during busy drop off times. 2. All staff retrained on ratio management throughout the day and particularly during drop off times and when and how to request additional support during drop off times when ratios are changing quickly. 3. Lead Teacher, Team Lead, and School Administrators responsible for monitoring on-going ratio management.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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