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Four Seasons Learning Center
254 Lakeview Drive
Charlottesville, VA 22901
(434) 975-4455

Current Inspector: Maureen Gallagher-McLeod (540) 430-9259

Inspection Date: Oct. 24, 2018

Complaint Related: Yes

Areas Reviewed:
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.

Technical Assistance:
We discussed the requirements for staffing and supervision during rest time. The risk assessments for violations were provided.

Comments:
Thank you for your cooperation during the unannounced inspection conducted from 1:15 PM to 2:10 PM for the purpose of investigating a complaint regarding behavioral guidance. After conducting observations, interviews with staff and a review of pertinent documentation, it was determined that the complaint was not valid. However, there were violations not reported, but found, regarding staffing ratios and supervision during nap time. It is expected that the violations have been corrected and compliance with staffing requirements during nap time maintained. Let me know if you have any questions or need any assistance. 540/430-9259

Violations:
Standard #: 22VAC40-185-340-F
Complaint related: No
Description: Based on observation of the afternoon nap time on October 24, 2018, and interviews with staff, the center administration failed to ensure that children under 10 years of age were always within actual sight and sound supervision of staff. Evidence: Upon arrival at 1:15 PM, staff member 1 was seen standing in the center corridor near the two year old area at the border wall, with a height of no more than three feet, where five sleeping children were within sight and sound supervision until staff member 1 was seen walking across the corridor to the back section of the entrance room to look over another border wall at six toddlers sleeping on mats. All of the children in each group could not be seen when staff member 1 was standing near one of the groups and moving around in the corridor. Three staff indicated that staff member 2, who was usually in the toddler area, and staff member 3, an administrator who supervised children as needed, left the facility by 12:30 PM to take a one hour lunch break. The two staff on break returned by 1:30 PM and staff member 2 resumed supervision of the six napping toddlers.

Plan of Correction: The administrative staff will make sure break schedules are adjusted so that there is always a supervising staff person with each grouping of children and children are always within sight and sound of staff. Staff will not split their supervision duties between two groupings of children.

Standard #: 22VAC40-185-350-D
Complaint related: No
Description: Based on observation of the afternoon nap time on October 24, 2018, and interviews with staff, the center administration failed to ensure that the staffing ratio could double for toddlers and preschool age children during the designated rest period by making sure a staff person is within sight and sound of the resting/sleeping children; staff counted in the overall rest period ratio are within the building and available to ensure safe evacuation in an emergency; and an additional person is present at the center to help, if necessary. Evidence: Upon arrival at 1:15 PM, staff member 1 was seen standing in the center corridor near the two year old area at the border wall, with a height of no more than three feet, where five sleeping children were within sight and sound supervision until staff member 1 was seen walking across the corridor to the back section of the entrance room to look over another border wall at six toddlers sleeping on mats. All of the children in each group could not be seen when staff member 1 was standing near one of the groups and moving around in the corridor. Three staff indicated that staff member 2, who was usually in the toddler area, and staff member 3, who performed administrative duties and supervised children during some of the staff breaks, left the facility by 12:30 PM to take a one hour lunch break. The two staff on break returned by 1:30 PM. Staff member 4 was observed supervising fifteen children, ages three to five years, in the preK room. Staff member 5 was not at the center due to a personal commitment. Staff member 6 was not working this date. There were four total staff in the building from 12:30 PM to 1:30 PM, two which were in regular staffing ratio with each of two groups with infants, one with the preK group, and the last going between the toddlers and twos. There were not any additional staff in the office or at the center to call on for immediate assistance while doubling the staffing ratio of one staff to five children for toddlers and one staff to ten children for preschool age children from 12:30 PM to 1:30 PM.

Plan of Correction: The nap ratio will not be doubled if extra staff, in addition to teachers providing direct supervision, are not available at the center. There will always be a staff person in each age group area so that all children receive sight and sound supervision. Break schedules will be changed and adjusted to ensure that all staffing requirements are in compliance during nap time.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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