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Millstone of Ivy
3275 Morgantown Road
Charlottesville, VA 22903
(434) 979-2111

Current Inspector: Barbara Workman

Inspection Date: Jan. 28, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-191 Background Checks (22VAC40-191)
63.2 Facilities & Programs.

Comments:
An unannounced inspection was completed on 01/28/2019 from 9:30 A.M.-3:15 P.M. At the time of the inspection 68 children were in care with twelve staff and one administrators present. Eight children records, seven staff records, five medications, six injury reports, emergency evacuations, first aid kits, emergency supplies, playground, and posted required information were reviewed. Children were observed during large group activities which included fingerplays and songs, literacy activities, counting activities, and story time. Also observed during handwashing, snacktime, free choice activities that included drawing, a shaving cream art activity, fine motor skills, outdoor play time, lunchtime, naptime, and departure. The exceptions to compliance are noted on the violation notice. If you have any questions or concerns contact the licensing inspector at (540)-430-9257 for further assistance.

Violations:
Standard #: 22VAC40-185-70-A
Description: Based on review of staff files, the center failed to obtain documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. Evidence: 1. Staff #3's file did not contain documentation of two references. Date of hire was 08/26/2017. 2. Staff verified that there was no documentation of references being completed before employment.

Plan of Correction: The administration will make sure that references are completed before employment in the future.

Standard #: 22VAC40-185-240-A
Description: Based on review of staff records, two out of seven records was missing documentation of receiving orientation training by the end of their first day of assuming job responsibilities. Evidence: 1. Staff #1's file contained no documentation of orientation training. Date of hire was 08/21/2018. 2. Staff #3's file contained no documentation of orientation training. Date of hire was 08/26/2017. 3. Staff verified that the staff records did not contain documentation of orientation.

Plan of Correction: The orientation had been completed but there was no documentation to proof that it had been done. The director will meet with the staff and review the orientation form and place in the employee file. In the future the director will make sure all paperwork is complete and placed in the proper file.

Standard #: 22VAC40-185-280-B
Description: Based on observation, the center failed to ensure that all hazardous materials were kept in a locked location. Evidence: 1. The bathroom located next to the Polar Bear's Classroom had a cabinet that was not locked that contained Lysol Spray, Clorox Disinfecting Wipes, Lysol Bleach Spray, and Comet Foaming Spray Bath. 2. In the same location there was a another cabinet that was not locked that contained Rid-Ex. 3. Warning labels stated "keep out of reach of children", caution, hazardous to human and animals, and flammable. 4. Staff verified that the cabinets were not locked.

Plan of Correction: We will get some child proof locks and install them and make sure they remained locked.

Standard #: 22VAC40-185-520-A
Description: Based on review of over-the-counter medications, the center failed to ensure that insect repellent was not used beyond the expiration date of the product. Evidence: 1. In the Owl's Classroom there was a bottle of Greenway Organic Bug Repellant that had expired on 02/2018. 2. The insect repellant was applied to Child 3M on 10/08/2018 and 10/09/2018. 3. Staff verified that the insect repellant had been applied and that the expiration date was 02/2018.

Plan of Correction: Administration will review will all staff medication standards, and put into place an audit system regarding medication expiration dates.

Standard #: 22VAC40-185-560-G
Description: Based on observation, the center failed to date and label lunchboxes that were brought in from home, and to discard unused portions by the end of the day or return to the parent. Evidence: 1. In Pre-K Star's Classroom there was a black and red lunchbox sitting on a the cubbie shelve that contained food that was not labeled with a name or date. 2. In the Polar Bear's Classroom there was a pink lunchbox on the cubbie shelve that was not labeled with the date. 3. In the Polar Bear's Classroom there was a pink lunchbox on the cubbie shelve that was for a child that was not in attendance on 01/28/2019. The last day in attendance was 01/25/2019. There was food from the last day of attendance left in the lunchbox and had not been discarded. 4. Staff verified that the lunchboxes were missing required information, and that there was still food in a lunchbox from a previous day of attendance.

Plan of Correction: Staff will monitor all lunchboxes coming into the classroom to make sure that all are labeled with child's name and date. Staff will check all lunchboxes that are left at the end of the day and discard any unused portions that remain.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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