VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hallwood Head Start
28281 Main Street
Hallwood, VA 23359
(757) 442-9652 (60)

Current Inspector: Nanette Roberts (757) 404-2322

Inspection Date: Feb. 7, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS.

Comments:

An unannounced, mandated monitoring inspection was conducted today. The inspector arrived at 9:45 AM and departed at 12:05 PM. Forty-seven children were in care. Morning activities were observed. One staff emergency information was reviewed. A sample size of five children's records were reviewed. It was reported that there have been no children's injuries since the previous inspection. Medication administration was reviewed. An exit meeting was conducted with the program director prior to closure of the inspection.

Violations:

Standard #:	22VAC40-185-140-A
Description:	Based upon review of five records and staff interview, the facility has not ensured that there is documentation that each child has obtained a physical examination by or under the direction of a physician before the child attends or within one month after attending. Evidence: 1. The record provided for child 3 did not include documentation of a physical examination. Staff 1 verified that child 3 has been attending care since September 2018.
Plan of Correction:	The facility responded with the following: Staff will obtain the required documentation of a physical examination. All children's records will be re-checked to ensure they are complete.
Standard #:	22VAC40-185-60-A
Description:	Based upon review of five children's records, the facility has not ensured that each child's record includes all required information. Evidence: 1. The record provided for child 1did not include documentation that proof of identification was verified. 2. The record provided for child 3 did not include the street addresses of the two designated persons to be contacted in an emergency when a parent cannot be reached. The record also did not include the first date of attendance/enrollment. 3. The record provided for child 4 did not include the first date of attendance/enrollment. 4. The record provided for child 5 did not include the first date of attedance/enrollment.
Plan of Correction:	The facility responded with the following: All children's records will be checked to ensure that all required documentation is in each record.
Standard #:	22VAC40-185-340-A
Description:	Based upon observation and staff interview, the facility has not ensured that protection of children in care. Evidence: 1. At 10:55 AM, staff 2 sent child 1 to the bathroom with volunteer 1 for whom results of background checks (nationwide fingerprinting, child protective services central registry search and sworn statement and affirmation form) have not been obtained. 2. Staff 1 verified that volunteer 1 was a volunteer and that children were not to be under the supervision of volunteer 1. 3. Staff 1 verified that background checks have not been obtained for volunteer 1.
Plan of Correction:	The facility responded with the following: All staff will receive training regarding supervision and protection of children. Staff will understand that at no time are children to be alone with or under the supervision of a volunteer. All staff will be made aware that volunteers must be directly supervised by staff at all times.