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Spring Hill Academy
6309 Grovedale Drive
Alexandria, VA 22310
(703) 848-5105

Current Inspector: Mahrukh Aziz (571) 835-4718

Inspection Date: March 28, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
32.1 Report by person other than physician
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Technical Assistance:
Discussion was held on the topics of current enrollment, current staffing, and training. A copy of the orientation training was given to the Director. The Daily Health Training was also discussed as an opportunity for staff to obtain additional training while meeting this requirement of having a certified staff person on site. Discussion of the playgrounds with regards to the resilient surfacing. Please continue to monitor the small ripples that have developed as a result of installation during the cold season. If ripple should grow in size and/or become tripping hazards this could lead to a possible future non-compliance issue.

Comments:
The following inspection took place between the hours of 10 am through 3 pm. Today, I met with the Staff of the Spring Hill Academy located in Alexandria, Virginia. At the start of this unannounced non-mandated monitoring inspection there were a total of 12 children with 4 classroom staff; good ratios in all 4 rooms. A total of 5 children?s files and all 5 new staff files were reviewed. The children were engaged in the following: free play, infant feeding, infant play, diapering, hand washing, center play within the classroom, story time, lunch, nap time, and other organized activities. If you should have any future questions, please call or send an e-mail. Thank you. Charlie Perkins, Licensing Inspector (703) 309-3963

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on review, 3 of 5 children's files reviewed, indicated that each child did not have a physical examination by or under the direction of a physician on file within one month after attendance. Evidence - 1. On the date of inspection (03/28/2019), the following children did not have documentation of a physical within their file: Child #1 (start date - 02/19/2019), Child #2 (start date - 02/19/2019), and Child #5 (start date - 02/19/2019). 2. While documentation of a physical was not available for review, a copy of their immunization page was on file.

Plan of Correction: The parent of each applicable child shall be contacted and a copy of their child's physical shall be obtained and placed on file.

Standard #: 22VAC40-185-160-A
Description: Based on review, 2 of 5 staff files reviewed indicated that the tuberculosis (TB) documentation submit at the time of employment was older than one year. Evidence - 1. On the date of inspection (03/28/2019), it was determined that the TB documentation on file for Staff #1 (start date - 11/27/2018) was dated - 08/28/2017. 2. The TB documentation on file for Staff #4 (start date - 02/06/2019) was dated - 08/28/2017.

Plan of Correction: Both staff members shall submit current TB documentation. This documentation shall be placed on file.

Standard #: 22VAC40-185-60-A
Description: Based on review and interview, 1 of 5 children's files reviewed indicated that the documentation of viewing the proof of a child's identity and age was not completed by staff. Evidence - 1. On the date of inspection (03/28/2019), the Proof of Identification form for Child #4 (start date - 03/18/2019) was not signed by a staff person. 2. Staff #1 stated (during an interview conducted on the date of inspection) that the form reviewed was completed by the parent of Child #4 and that the staff was waiting to view the original documentation brought in by the parents. 3. As of today's date, this documentation has yet to be viewed.

Plan of Correction: The parent of Child #4 will be reminded that this documentation will need to be reviewed. This review shall be documented and placed on file.

Standard #: 22VAC40-185-70-A
Description: Based on review, 1 of 5 staff files reviewed did not contain all of the required documentation. Evidence - 1. On the date of inspection (03/28/2019), 1 of 2 documented references were on file for Staff #5. 2. The start date for Staff #5 was listed as 03/01/2019.

Plan of Correction: An additional reference shall be obtained and placed on file for Staff #5.

Standard #: 22VAC40-185-240-D-5
Description: Based on review, 0 of 5 staff files reviewed indicated that there was not at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation (DHO) of children. Evidence - 1. On the date of inspection (03/28/2019), Staff #1 had a DHO certificate on file that was dated - 10/13/2015. This certificate expired - 10/13/2018. 2. There were no staff members with this current certification.

Plan of Correction: A training shall be scheduled in order for staff to obtain this certification.

Standard #: 63.2(17)-1720.1-B-3
Description: Based on review, 2 of 5 staff files reviewed indicated that the Child Day Center (CDC) did not obtain a copy of the results of a search of the central registry (CPS check) maintained pursuant to ? 63.2-1515 and any child abuse and neglect registry or equivalent registry maintained by any other state in which the individual has resided in the preceding five years for any founded complaint of child abuse or neglect against him or her. Evidence - 1. On the date of inspection (03/28/2019), an out of state CPS check was not available for review for the following staff: Staff #3 (start date - 02/06/2019), and Staff #5 (start date - 03/01/2019). 2. Based on information contained in each file, a CPS check from Maryland would be required for Staff #3, and a CPS check from DC would be required for Staff #5. Both had indicated that they either currently live or have lived within the applicable jurisdiction within the past 5 years.

Plan of Correction: A CPS check for each shall be requested for the applicable jurisdiction.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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