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Alston's Village Learning Center
927 Aberdeen Road
Hampton, VA 23666
(757) 641-5116

Current Inspector: Michele Patchett (757) 439-6816

Inspection Date: March 26, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced monitoring inspection was conducted on March 26, 2019 from approximately 3:24 pm to 7:05 pm. Four staff were observed with twenty-eight children at the onset of inspection. Two staff records and five children's records were reviewed. Additional children's records were reviewed to verify children's date of birth. Please complete the columns for description of action to be taken and date to be corrected for each violation cited on the violation notice, and then return a signed copy to the licensing office within 5 calendar days of receipt. If you have any questions, contact your licensing inspector at (757) 404-5261.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on review, facility did not ensure 1of 5 children's records has a physical examination within a month of beginning attendance. Evidence: On March 26, 2019, the record for child #3 (start date April 29, 2015) did not have a physical. Staff confirmed physical was not available.

Plan of Correction: Director will get physical from mom.

Standard #: 22VAC40-185-60-A
Description: Based on review, facility did not ensure 1 of 5 children's records has documentation of required information. Evidence: On March 26, 2019, the record for child #4 (start date July 31, 2018) did not have parents' employment phone number. Staff confirmed information was not available.

Plan of Correction: Director will get parent to add information.

Standard #: 22VAC40-185-270-A
Description: Based on observation, facility did not ensure areas and equipment of the center are maintained in a clean, safe and operable condition. Evidence: On March 26, 2019, the following was observed: 1. The glass in two windows in the table area are cracked approximately 12" from top to the bottom of the window frame. One window has an approximate 1" x 1.5" piece of glass missing along the crack leaving exposed sharp edges. 2. The plate cover was missing from an electrical outlet by the fireplace. The cover was hanging on the electrical cord. 3. There was peeling paint on two window sills in the table area and on the door frame between the kitchen and rear room where children store their personal items. 4. Three hard plastic covers for the shoulder strap on the 15 passenger van used on this date were broken. The plastic covers were not secured to the bench and left exposed the coil system for the shoulder strap. 5. Two seams were torn on the end of the first two bench seats in the 15 passenger van used on this date. The tears were approximately 2.5" in length leaving exposed foam padding.

Plan of Correction: All items will be fixed and/or cleaned.

Standard #: 22VAC40-185-320-B
Description: Based on observation, facility did not ensure the required supplies are available in the restroom. Evidence: On March 26, 2019, there was not toilet paper available at 1 of 2 toilets in the restroom.

Plan of Correction: The toilet roll was in the bathroom. It had just ran out the others were in cabinet and changed that day.

Standard #: 22VAC40-185-540-C
Description: Based on observation, facility did not ensure required items are available in the first aid kit. Evidence: On March 26, 2019, the first aid kit did not have triangular bandages.

Plan of Correction: Will be added to bag.

Standard #: 22VAC40-185-580-C
Description: Based on observation, review and interviews, facility did not ensure during the transportation of children Virginia state statutes about safety belts and child restraint devices were followed and required written documentation is available in the vehicle. Evidence: On March 27, 2019, the following was found: 1. At approximately 3:35 pm, twelve children were observed being transported in the facility's 15 passenger van. Children were observed sitting directly on the bench seats. Staff #3, identified as the van driver, stated none of the children were sitting in booster seats. Staff #3 stated there was not a list of the names of children being transporting. 2. Owner provided the names of eight children that were transported on this date. Review of children's records found all of the children are under the age of 8 years and should have been secured in an appropriate car seat or booster seat. Owner stated she was not aware of the requirement for children to be in the appropriate car seat or booster seat until the age of 8 years. 3. Owner verified there was not a list of names of children transported on this date as she stated staff had not filled it out this week. 4. Owner stated they do not have a document containing local emergency contact information, potential shelters, hospitals, evacuation routes, etc. that pertain to each site frequently visited or of routes frequently driven by staff available in the facility van. Owner and staff #1 stated transportation is provided regularly from school as well as to home.

Plan of Correction: 1. The children were being loaded on the van to be transported. The van driver was in the process of putting seat belts on the children. 2. Owner stated that she read that 15 passenger vans for daycares can be considered school vans/buses and needed to follow the regulation for school buses. Owner will be purchasing booster seats for all children under 8 ears old by 4/8/2019. 4. Owner did not state this. owner showed the inspector the emergency contact information. Owner will add emergency routes and evacuation plan for the van.

Standard #: 22VAC40-80-120-A-4
Description: Based on observation, review and interview, facility did not ensure program operates within the terms of their license to include the maximum number of children who may be in care at any time. Evidence: On March 26, 2019, the following was found: 1. Twenty-eight children were observed at the facility on this date between approximately 3:24 pm and 3:41 pm. Sixteen children were observed inside the building. Twelve children were observed on the facility van in the parking lot. 2. Review of the facility's sign in sheets revealed the following: * On March 26, 2019 at 3:20 pm, "Youth Villagers" (school age children) document twenty-three children were in care. * On March 25, 2019 at 3:30 pm, "Alston's Village Academy" (4 year old program) and "Youth Villagers" (school age children) document thirty-three children were in care. 3. Owner verified that children are being transported from school and to home while a program is occurring at the facility. Owner stated she thought her capacity could not be exceeded in the building and that transporting the children at the same time would not count in capacity. 4. Facility is licensed with a maximum capacity of 15 children.

Plan of Correction: 15 children were in the building and 8 children were on the bus. We will make sure our sign in and out sheets on the van and school reflect where the children are. Alstons Village Academy is a program that runs from 9am - 3pm and the Youth Center from 3pm - 6pm. At the time of inspection the children were transitioning to another location. We will make sure the sign in and out sheets reflect that.

Standard #: 22VAC40-80-120-A-6
Description: Based on review, facility did not ensure program operates within the terms of their license to include the age range of children for whom care may be provided. Evidence: On March 26, 2019, the sign in sheet for 4 year old day program was provided. Child #5 was the youngest child in attendance. The record for child #5 states the child is three years old. The facility is licensed to care for children ages four years to twelve years.

Plan of Correction: Will be removed until she is 4 years old and owner will put in a request to change the age range of the license.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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