VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Lyn-CAG Children and Family Services Bedford
1364 American Way Court
Bedford, VA 24523
(434) 660-9843

Current Inspector: Tara K Martin (804) 588-2371

Inspection Date: March 18, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE.

Comments:

An unannounced monitoring inspection was conducted in the center on March 18, 2019. There were 10 children present, reportedly there are 12 children currently enrolled in the program. Three staff were present; two of the three staff were assigned to the group of children. The additional staff also participated in the children's activities as well as other assigned responsibilities such as catering meals to the center. The Licensing Inspector observed the children during circle time, lunch, outdoor play, nap, and afternoon snack. Staff were engaged with the children, leading their activities. Staff provided guidance and redirection as needed. A prescribed emergency medication was observed in the center. Dismissal procedures were observed at the end of the program day. Center transportation from the center at the end of the day was not provided as scheduled. Due to a staff emergency, arrangements were made with each child's parent for transportation back home. A sample of 5 children's records was reviewed. Staff information/partial records retained on-site was also reviewed for three staff. Documentation of the center's annual fire and health inspections was current. The center was clean, orderly and supplied with age appropriate toys and materials. Findings were reviewed with the Lead Teacher at exit. If you have any questions, please contact this LI (540)309-2310. Thank you for your assistance during the inspection.

Violations:

Standard #:	22VAC40-185-320-B
Description:	Based on inspection of the bathrooms, the Center failed to ensure each hand washing sink was supplied with running warm water. Evidence: The LI turned on the tap water at the hand washing sinks to record the hot water temperature. After several minutes, the water temperature did not heat up and continued to run cold. Staff reported that hot water was not available.
Plan of Correction:	The Head Start Director will contact the center's landlord to check on the status of the hot water.
Standard #:	22VAC40-185-540-C
Description:	Based on direct observations by the LI, the Center failed to ensure the first aid kit (bus) which is used for transportation of children was supplied with the required items: scissors, tweezers, ice pack Evidence: 1. The LI inspected the bus and the first aid kit on the day of the inspection. The kit was not complete with scissors, tweezers and ice pack. 2. Staff reported that the bus was a newly assigned vehicle to the center.
Plan of Correction:	The Lead teacher will notify the Transportation Director and will request the supplies which will be stocked in the vehicle's first aid kit.
Standard #:	22VAC40-185-540-E
Description:	Based on staff interview, the Center failed to ensure a battery-operated radio was available in the center.
Plan of Correction:	The Lead Teacher will notify the admin. office to request the purchase of a battery-operated radio and batteries. An operable radio and batteries will be available in the center at all times.
Standard #:	22VAC40-185-550-C
Description:	Based on direct observations by the LI, the center failed to post the emergency shelter-in-place procedures in the building conspicuous to staff and children.
Plan of Correction:	The Lead Teacher will ensure emergency procedures are posted in the center.
Standard #:	22VAC40-185-550-D
Description:	Based on reviewed documentation posted in the center, the Center failed to ensure an evacuation drill was practiced monthly. Evidence: 1. The review document did not indicate an evacuation drill was conducted during November, 2018. 2. The reviewed document noted that a substitute was present.
Plan of Correction:	Staff will ensure fire drills are practiced each month that the center is operating, documentation will be maintained on-site..
Standard #:	22VAC40-185-560-K
Description:	Based on direct observations, the center failed to sanitize tables before and after each use for feeding. Evidence: 1. The tables were not sanitized after the lunch meal and/or prior to serving the afternoon snack. 2. A staff member was observed using a cloth rag dipped in a bucket of mixed water and bleach to wipe the tables after lunch was served.
Plan of Correction:	Staff will follow the manufacturer's sanitizing procedures recommended on the selected product, tables will be cleaned and sanitized before and after use for feeding.