VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Bright Futures B&A School Program- Heiser Boys and Girls Club
17565 Old Stage Coach Road
Dumfries, VA 22026
(703) 441-0611

Current Inspector: Morgan Bryson (540) 270-0057

Inspection Date: May 14, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

Discussion was held with the director regarding the center's upcoming license expiration and the need to submit a renewal application. The renewal application and required documentation was reviewed with the director.

Comments:

An unannounced monitoring inspection was conducted today from 3:45pm-6:35pm. There were 51 children directly supervised by 4 staff. The physical plant, 5 staff records, 8 children?s records, 4 medications, evacuation drills, emergency supplies, and policies were inspected. Children were observed playing basketball in the indoor gym, doing puzzles, tending to their hydroponic tower garden, playing pool and reading. Positive interactions between children and staff were observed during this inspection. There was an abundant supply of materials for the children. Areas of non-compliance are identified in the Violation Notice. If you have any questions regarding this inspection, please contact me at morgan.bryson1@dss.virginia.gov.

Violations:

Standard #:	22VAC40-185-160-A
Description:	Based on record review, 1 of 5 staff records reviewed did not contain documentation of a negative tuberculosis screening having been completed within 12 months prior to or 21 days after beginning employment. Evidence: 1. Staff #1 (Date of Hire: 3/11/16) does not have a tuberculosis screening on file.
Plan of Correction:	This staff will get a TB test completed.
Standard #:	22VAC40-185-160-C
Description:	Based on record review, 1 of 5 staff records reviewed did not contain documentation an updated tuberculosis screening or testing was completed within the last two years. Evidence: 1. Staff #5's last tuberculosis screening on file was completed 3/3/17.
Plan of Correction:	The staff will make an appointment for the TB test and will get it completed.
Standard #:	22VAC40-185-60-A
Description:	Based on review of children's records, 2 of 8 records reviewed did not have 2 complete emergency contacts Evidence: 1. Child #2 (Start date: 8/27/18) was missing 1 of 2 emergency contacts. 2. Child #8 (Start date: 8/27/18) was missing 2 of 2 emergency contacts.
Plan of Correction:	I will get the information from the parents by the end of the week.
Standard #:	22VAC40-185-70-A
Description:	Based on review of staff records and staff interview, documentation that two or more references as to character and reputation as well as competency were checked before beginning employment were not maintained. Evidence: 1. Staff #1, Staff #2, Staff #3, Staff #4, and Staff #5 do not have documentation on file that two references were checked before beginning employment. 2. Staff #5 stated she is the one who checks references and she does not keep her notes after verifying references.
Plan of Correction:	We are hiring now and I will make sure to document on the applications what dates when calls were made.
Standard #:	22VAC40-185-240-A
Description:	Based on review of staff records, 1 of 5 staff records reviewed did not contain documentation that orientation training was completed by the end of the first day of the staff assuming job responsibilities: Evidence: 1. Staff #4 (Date of Hire: 5/6/19) does not have documentation of receiving training before assuming job responsibilities.
Plan of Correction:	Orientation training is not completed but it will be completed by tomorrow.
Standard #:	22VAC40-185-510-A
Description:	Based on record review and medication review, emergency medication was administered without parental authorization. Evidence: 1. Child #9 has an emergency medication on site and the medication was documented as being administered on 11/21/18. 2. Child #9's record does not have a parent's signature authorizing administration of the medication.
Plan of Correction:	I will obtain parental authorization for this medication.