VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Merit School Learning Center (#36)
25375 Supreme Drive
Aldie, VA 20105
(703) 957-3484

Current Inspector: Whitney Mcgrath (571) 835-4717

Inspection Date: May 10, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS.

Technical Assistance:

Center management was reminded that their license expires on 6/26. Renewal application was printed during inspection. Please send renewal application into VDSS office as soon as possible. Also discussed documentation of orientation; if date of hire (DOH) is not an employees first day resuming responsibilities, clear documentation of such must be noted for review purposes.

Comments:

Today an unannounced Renewal Inspection was conducted between the hours of 10:30am and 4:15pm. There were 11 classrooms observed with a total of 102 children with 16 staff within the supervision guidelines. The infants and toddlers were observed sleeping, receiving bottles and having diapers changed. Preschoolers were observed coloring, playing with toy cars, playing outside and eating lunch (corndog nuggets, pasta salad, mixed veggies, pears and milk). A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. If you have any questions or concerns, please feel free to contact me at whitney.mcgrath@dss.virginia.gov. Thank you for your cooperation during this inspection.

Violations:

Standard #:	22VAC40-185-130-B
Description:	Based on record review, the center did not obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: 1. Child #1 (12 months old) immunizations on record are from when the child was 2 months old. 2. Child #2 (17 months old) immunizations on record are from when the child was 4 months old. 3. Child #3 (19 months old) immunizations on record are from when the child was 6 months old.
Plan of Correction:	Child #1, Child #2 and Child #3 have an updated immunization record on file.
Standard #:	22VAC40-185-140-A
Description:	Based on record review, the center did not obtain a physical exam within the first 30 days of attendance for one child. Evidence: Child #1 (date of enrollment: 8/13/2018) file did not contain a physical exam.
Plan of Correction:	Child #1 has an updated physical exam on file.
Standard #:	22VAC40-185-320-B
Description:	Based on observation, each restroom area provided for children did not contain the required supplies. Evidence: 1. There was no paper towels available in the boys or girls bathroom in the JK A classroom. 2. There were no paper towels available in the girls bathroom of the JK B classroom. 3. There was no toilet paper in the girls bathroom of the Prep B classroom.
Plan of Correction:	All restrooms are supplied with proper required supplies.
Standard #:	22VAC40-185-510-C
Description:	Based on record review and interview, the center did not obtain a physician's signature for medication kept on site long term. Evidence: 11 out of 12 children's medication authorizations did not contain a physician's signature.
Plan of Correction:	A physician signature was present on medical action plan, however center is waiting to obtain physician signature on authorization/duration of medication paperwork.