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Community Development Institute Head Start-Cople Elementary
7114 Cople Highway
Hague, VA 22469
(804) 333-3940

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: May 21, 2019 and May 22, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures

Comments:
An unannounced renewal inspection was conducted May 21, 2019 to determine the facilities compliance with licensing standards. The inspection was initiated at 9:30 am and concluded at 11:00 am. At the time of the inspector's arrival children were playing in centers that consisted of blocks, computer, kitchen and nuts & bolts manipulatives. Children were later divided into two groups. One group worked on writing skills and practiced writing their name. The other group discussed texture and examined different types of floor covering and the texture. Hand washing and bathroom breaks were conducted before lunch. Children eat lunch in the school cafeteria. Today's lunch consisted of tuna salad, whole wheat crackers, steamed carrots, peaches and milk. Upon returning to the classroom children listened to a story. Staff were observed interacting with the children in a positive manner. The classroom is equipped with age appropriate materials and supplies. Children play on the grass and blacktop area when outside. The first aid kit and non-medical emergency supplies were inspected and found complete. All required information was posted on the parent bulletin board to include the License, last inspection notice, emergency numbers, daily schedule, evacuation maps, allergy list and menu. The inspector interacted with staff and children in care.

Emergency Information for four staff was reviewed on site along with the records of six children. Staff records were reviewed at the administrative office on May 22, 2019 from 12:00 pm until 4:00 pm.
Medications and medication authorizations were reviewed. Staff on site have current MAT certification, CPR, First aid and daily health observation training.
The most recent evacuation drill was documented on 05/10/2019. The two required shelter-in-place drills were completed on 09/27/2018 and 03/19/2019.
Health Inspection 03/13/2019 Fire Inspection 02/07/2019
Today's census: fourteen children with two staff.
Violations cited during the licensing period were checked for corrections. There were no repeat violations cited. A complete renewal application will need to be submitted to the Department prior to the expiration of the license.

The Department received a renewal application for the center on 06/13/2019. A new agent was listed on the application. The violation notice was amended on 06/27/2019 as a result of background checks not being obtained for a new agent within the required time frame. See violation notice for additional details.
If you have questions regarding this inspection, please contact the licensing inspector at 804-662-9758.

Violations:
Standard #: 22VAC40-191-40-D-1-A
Description: Based on documentation review, the center did not obtain a sworn statement or affirmation and a search of central registry before the end of 30 days after the change for one agent who is involved in the day-to-day operations of the facility.

Evidence:

1. Individual #4 was added as an board officer on the renewal application received by the Department on 06/13/2019.
2. Documentation to the department stated Individual #4 had been appointed since November or December of 2018.
3. Documentation received to the department on 06/21/2019 stated "I am waiting for (Individual #4) Virginia's CPS results.
4. A sworn statement submitted on 06/21/2019 for Individual #4 was dated 06/20/2019.

Plan of Correction: Per the administrator: Individual #4's Virginia and out of state CPS background checks have been mailed for processing. Once results are in, they will be sent to licensing and placed in her file.

Standard #: 63.2(17)-1721.1-B-2
Description: Based on review of three board officer records, the facility did not obtain a fingerprint based national background check within the required time frame. Evidence: 1. The fingerprint based national background check for board officer #1 was dated 10/12/2018. Board officers that were appointed prior to 01/21/2018 were required to obtain the fingerprint based national background check by 09/30/2018. 2. The fingerprint based national background check for board officer #2 was dated 10/09/2018. Board officers that were appointed prior to 01/21/2018 were required to obtain the fingerprint based national background check by 09/30/2018. 3. The fingerprint based national background check for board officer #3 was dated 10/11/2018. Board officers that were appointed prior to 01/21/2018 were required to obtain the fingerprint based national background check by 09/30/2018.

Plan of Correction: Per the program director: We are now aware of the background check time frames. Background checks are being obtained in a timely manner.

Standard #: 63.2(17)-1721.1-B-3
Description: Based on review of three board officer records, the center did not request an Out of State Child Abuse and Neglect Search for three board officer members by 09/30/2017.

Evidence:

1. The record of board officer #1 contained results of an out of state child abuse and neglect search dated 10/10/2018, exceeding the requirement to obtain by 09/30/2017.
2. The record of board officer #2 contained results of two out of state child abuse and neglect search, both dated 10/11/2018, exceeding the requirement to obtain by 09/30/2017.
3. The record of board officer #3 contained results of an out of state child abuse and neglect search dated 10/11/2018, exceeding the requirement to obtain by 09/30/2017.
4. Individual #4 was added as an board officer on the renewal application received by the Department on 06/13/2019.
5. Documentation to the department stated Individual #4 had been appointed since November or December of 2018 and did not have results of an out of state CPS.
6. A sworn statement dated 06/20/2019 indicated Individual #4 has lived in another state outside of Virginia within the last five years.

Plan of Correction: Per the program director: We are now aware of the background check time frames. Background checks are being obtained in a timely manner. All background checks for the individual have been submitted for processing. Once results are in, they will be sent to licensing and placed in her file.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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