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The Merit School of Southpoint (#45)
4713 Southpoint Parkway
Fredericksburg, VA 22407
(540) 898-3213

Current Inspector: Morgan Bryson (540) 270-0057

Inspection Date: June 12, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Comments:
An unannounced Monitoring Inspection was conducted today from 9:45am to 12:45pm. There were 84 (Infants to School-Age) directly supervised by 13 staff. The physical plant, 5 staff records, 8 children?s records, no children's medications and medication authorization records, evacuation drills, injury reports, emergency supplies, and policies were inspected. Children were observed participating in group play, listening to stories, playing outside, preparing for lunch, infants were napping and playing freely. Diapering and hand-washing procedures were also observed. There was a sufficient supply of books, toys, and materials for the children. There was an adequate number of staff with current certification in MAT, CPR and First Aid, as well as DHO training. Staff-to-child ratios were in compliance. The center was clean and organized. Areas of non-compliance are identified in this report. If you have any questions regarding this inspection, please contact the Licensing Inspector. Keesha Minor (keesha.minor@dss.virginia.gov).

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on review, the facility failed to ensure that they obtained documentation of the child's physical examination before the child's attendance or within 30 days after the first day of attendance. Evidence: Reviewed 8 children's records and found that Child 8 did not have documentation of of a physical examination.

Plan of Correction: An unexpected staffing emergency required the director to have to drive a bus during a field trip. The new supervisor was not familiar with the filing system and was unable to locate some of the documents during the visit. All documentation was emailed to the licensing inspector when the director returned from the field trip.

Standard #: 22VAC40-185-160-A
Description: Based on review, the facility failed to ensure that staff members submit documentation of a negative tuberculosis screening. Documentation of the screening shall be submitted no later than 21 days after employment and shall have been completed within 12 months prior to or 21 days after employing. Evidence: Reviewed 5 staff records and found that Staff 1 and Staff 4 did not have documentation of a TB screening on file.

Plan of Correction: An unexpected staffing emergency required the director to have to drive a bus during a field trip. The new supervisor was not familiar with the filing system and was unable to locate some of the documents during the visit. All documentation for staff TB tests were on site and were emailed to the licensing inspector when the director returned from the field trip.

Standard #: 22VAC40-185-60-A
Description: Based on Review, the facility failed to ensure that children's records were maintained with the required information. Evidence: Reviewed 8 children's records and found the following: 1) Child 1, 2, 3, 4, 7, and 8 did not have documentation of the parent's annual review/update of the child's file. 2) Child 5 did not have documentation of the second emergency contact's address. 3) Child 6 did not have documentation of the parent's work.

Plan of Correction: An unexpected staffing emergency required the director to have to drive a bus during a field trip. The new supervisor was not familiar with the filing system and was unable to locate some of the documents during the visit. All documentation was emailed to the licensing inspector when the director returned from the field trip.

Standard #: 22VAC40-185-70-A
Description: Based on review, the facility failed to ensure that staff records were maintained with the required documentation. Evidence: Reviewed 5 staff records and found that: 1) Staff 1 and 2 did not have documentation of reference checks and Staff 4 did not have documentation of a second reference check. 2) Staff 3, 4 and 5 did not have documentation, on file, of the staff's date of hire.

Plan of Correction: An unexpected staffing emergency required the director to have to drive a bus during a field trip. The new supervisor was not familiar with the filing system and was unable to locate some of the documents during the visit. All documentation was emailed to the licensing inspector when the director returned from the field trip. Dates of hire were entered for staff 3, 4 and 5.

Standard #: 22VAC40-185-280-D
Description: Based on observation, the facility failed to ensure that cleaning and sanitizing materials are not located above food, food equipment, utensils or single-service articles and shall be stored in areas physically separate from food. Evidence: 1) Observed marshmallows stored in a basket with concentrated liquid starch in the Youth Zone. 2) Observed Borax stored with rice and sugar in the Youth Zone.

Plan of Correction: These materials are for summer camp art projects (not for consumption) for school age children. Staff have labeled all baskets for crafting materials and are separated by content.

Standard #: 22VAC40-185-290-3
Description: Based on observation, the facility failed to ensure that electrical outlets shall have protective covers. Evidence: 1) Observed in the Prep Classroom (3s) had an uncovered electrical outlet above the computer desk. 2) Observed in the Montessori (4s) Classroom, 2 uncovered electrical outlets on a power-strip next to the computer.

Plan of Correction: All outlets were covered immediately following the visit.

Standard #: 22VAC40-185-430-B
Description: Based on observation, the facility failed to ensure that materials and equipment available shall be age and stage appropriate for children. Evidence: Observed in Preschool Explorers (2s) Classroom, many unused staples on the board and several loose staples that looked as though they were loosened, accessible to the 2 year old children on a low activity board.

Plan of Correction: All unused and loose staples were removed during the visit.

Standard #: 22VAC40-185-540-B
Description: Based on observation, the facility failed to ensure that first aid kits are easily accessible to staff but not to children. Evidence: Observed small first aid kits with alcohol swabs/pads accessible to children in the Youth Zone or the 3s Classroom.

Plan of Correction: The alcohol wipes were removed during the visit.

Standard #: 22VAC40-80-120-E-2
Description: Based on observation, the facility failed to ensure that the most recent inspection of the facility was posted in a conspicuous location. Evidence: Observed that the most recent inspection of the facility was on 1/25/19, but the posted inspection report is dated 3/8/2018.

Plan of Correction: A copy of the inspection was posted.

Standard #: 63.2(17)-1721.1-D
Description: Based on review, the facility failed to ensure that staff records contained documentation of completion of central registry background checks. Evidence: Reviewed 5 staff records and found that Staff 1, 2, 3, 4, and 5 did not have documentation of completed Central Registry background checks (CPS) in their records. All staff members have been employed and on site for over 30 days.

Plan of Correction: Staff 1, 2, 3, 4 and 5 all have eligible FBI criminal history fingerprint results on file. Their central registry requests were sent and follow up phone calls have been made to obtain the results. A follow up email was made to the Central Registry Office. If tehre is no response in 48 hours we will resubmit the central registry requests.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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