VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Guidepost Montessori at Herndon
13251 Woodland Park Rd
Herndon, VA 20171
(571) 203-8686

Current Inspector: Kelly Patterson-Savittiere (703) 479-4746

Inspection Date: June 25, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

The Guidepost license cannot be issued until the following items are received by the Licensing Inspector: Certificate of Occupancy/Building Evaluation; current Health inspection; current Fire inspection; all remaining required background checks for board members listed on the application.

Comments:

An announced full inspection for initial licensure was conducted today. There were 71 children in care, with a total of 13 staff members assigned to their direct supervision. Children's records, staff records, background checks, staff training, administrative documents, the indoor/outdoor physical plant, and emergency preparedness items were inspected today. The children were observed playing outside, engaging in classroom Montessori activities, eating lunch, and interacting with staff members. This inspection was completed between approximately 10:30am and 1:15pm. Thank you for meeting with me today. If you have any questions regarding this inspection please email me at sandra.dimperio@dss.virginia.gov

Violations:

Standard #:	22VAC40-185-270-A
Description:	Based on observations, it was determined that one area of the building was not maintained in a clean condition as required. In addition, one area of the playground was not maintained in a safe condition. Evidence: 1 - In Room 1, bathroom B has a strong urine odor. 2 - On the Children's House playground, two of the wooden spindles used on the stairway to the play structure have separated from the handrail board. These spindles are now hanging loose, with rusted nails protruding.
Plan of Correction:	The cleaning crew will be asked to focus on that bathroom. If that does not work, the flooring will be replaced. The spindles will be repaired. In the meantime, the children will not be permitted to use that piece of equipment.
Standard #:	22VAC40-185-330-B
Description:	Based on observations, it was determined that one playground fall zone area does not have an adequate amount of resilient surfacing. Evidence: On the Toddler playground, the mulch level beneath the swings has worn down to dirt.
Plan of Correction:	Additional mulch will be ordered and installed.
Standard #:	22VAC40-185-420-A
Description:	Based on a review of the parent handbook, it was determined that one required policy is not fully included in the current handbook. Evidence: The current parent handbook does not include clear wording to indicate that the custodial parent has the right to be admitted to the center at any time.
Plan of Correction:	The wording of the policy will be revised.
Standard #:	22VAC40-185-500-B
Description:	Based on observations, it was determined that soiled diapers are not disposed of as required. Evidence: In the Toddler classrooms, the children's soiled diapers are not disposed of inside a lined, foot operated trash can.
Plan of Correction:	Both classrooms will be equipped with the correct type of trash can.
Standard #:	22VAC40-185-520-B
Description:	Based on a review of children's topical ointment products, it was determined that sunscreen products were not labeled as required. Evidence: Three containers of the children's sunscreen products were not labeled with the child's name.
Plan of Correction:	All will be labeled today.
Standard #:	22VAC40-185-520-D
Description:	Based on staff interviews, it was determined that staff do not record the application of topical skin products as required. Evidence: Staff do not currently record the application of insect repellent when used. It was reported to the Inspector that staff have applied insect repellent to children within the past month.
Plan of Correction:	A form will be created and staff will begin recording when insect repellent is applied to children.
Standard #:	22VAC40-185-550-M
Description:	Based on a review of administrative documents, it was determined that the children's injury reports do not request all required information. Evidence: These reports do not include a place for staff to document the date and time parents were notified of their child's injury.
Plan of Correction:	The form will be updated. In the meantime, staff will be required to add this information when completing an injury report.
Standard #:	22VAC40-185-560-G
Description:	Based on observations, it was determined that the children's food from home is not stored as required. Evidence: Although each child's lunch from home is properly labeled, some of these items have not been stored in a manner to keep perishable food properly refrigerated. Two of the children's lunch bags included perishable food items, but these items were not stored with an ice pack nor stored inside the refrigerator.
Plan of Correction:	The lunches will be properly stored when perishable food is provided.
Standard #:	22VAC40-191-40-C-1-A
Description:	Based on a review of the initial application, it was determined that two required VA background searches have not yet been fully completed. Evidence: Board member A and board member B are listed on the initial application. Both of these individuals are required to complete a Virginia Child Protective Services (CPS) background search. The findings for each of these searches have not yet been submitted to the Licensing Inspector.
Plan of Correction:	For each individual the background search request has been submitted, but the results have not yet been received. Once the results are received, the findings will immediately be forwarded to the Inspector.
Standard #:	63.2(17)-1721.1-B-3
Description:	Based on a review of the initial application, it was determined two required out of state background searches have not yet been fully completed. Evidence: Board member A and board member B are listed on the initial application. Based on residency, both of these individuals are required to complete an out of state Child Protective Services (CPS) background search. The findings for each of these searches have not yet been submitted to the Licensing Inspector.
Plan of Correction:	For each individual the background search request has been submitted, but the results have not yet been received. Once the results are received, the findings will immediately be forwarded to the Inspector.