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Genesis Learning Center @ Cloverleaf
7500 Cloverleaf Drive
N. chesterfield, VA 23225
(804) 231-1786

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: July 18, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-191 Background Checks (22VAC40-191)
63.2 Child Abuse & Neglect
63.2 Facilities & Programs.

Technical Assistance:
None

Comments:
The licensing inspector conducted an unannounced inspection on July 18, 2019 from approximately 2:05 PM to 4:00 PM in response to a self-reported incident that the Department received on July 4, 2019 regarding supervision and transportation concerns. Interviews with staff were completed, observations were made in the center, and documentation was reviewed. The preponderance of the evidence gathered during the investigation validates the self-reported incident. Violations were cited. See the violation notice for more details. Please complete the "plan of correction" and "date to be corrected" for each violation cited on the violation notice and return it to the licensing office within 5 business days. Your plan of correction should contain 1) steps to correct the non-compliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). If you have any questions, please contact the licensing inspector at 804-662-9092.

Violations:
Standard #: 22VAC40-185-40-E
Description: Based on a review of documents and staff interview, the center did not ensure that the center's activities are maintained in compliance with the center's own policies and procedures. EVIDENCE: 1. The center's Guidelines for a Successful Fieldtrip listed in the staff handbook states that "van procedures include walking through each van each time van is turned off to ensure that no student is left on the van." 2. Staff #3 stated in a written statement dated 7/3/19, and a verbal statement on 7/18/19 that she was driving the bus on 7/3/19. She drove 12 children and Staff #5 from a field trip to the center, arrived at the center at approximately 1:00 PM, parked the bus near the front door, opened the bus door, exited the bus, and followed a group of children into the center. She stated that she did not check the bus to ensure all the children were off due to Staff #5 remaining on the bus after she entered the building. A few minutes later Staff #5 entered the classroom and stated that all children were accounted for. Staff #3 left the room for a break and observed 4-year old Child #1 walking down the hallway inside the center. There were no staff present on the bus with Child #1 when the child exited the bus alone and entered the center. 3. The center's Guidelines for a Successful Fieldtrip listed in the staff handbook states that staff shall "count and call the roll of all students before you leave the GLC premises, each time you make a transition from one location to another, and again when you return." 4. Staff #3 made a verbal statement on 7/18/19 that the checklist was not used before the children exited the bus upon returning from the field trip on 7/3/19.

Plan of Correction: The center states "our policy has been revised to reflect that at the arrival of each transportation vehicle a manager, or designated person in charge must perform a bus sweep which shall include a thorough check of each seat and must walk to the back of each vehicle to ensure all children have exited the vehicle."

Standard #: 22VAC40-185-340-A
Description: Based on a review of documentation and staff interview, the center did not ensure when staff are supervising children, they always ensure their care, protection, and guidance. EVIDENCE: 1. During an interview on 7/18/19 Staff #3 stated that on 7/3/19, upon returning to the center at approximately 1:00 PM after a field trip, she parked the bus at the front entrance of the center. She stated she opened the bus door and exited the vehicle. She observed the children were entering the building and she followed them, leaving Staff #5 on the bus. She stated that Staff #5 had the checklist of student names, which was not utilized and this resulted in 4-year old Child #1 being left on the bus alone. Staff #3 stated seeing Child #1 entering the school approximately five minutes later. 2. In a written statement dated 7/3/19 and during an interview on 7/18/19, Staff #2 stated that on 7/3/19 she observed Staff #3 and Staff #5 in the classroom following the field trip. Staff #2 was approached by two parents/visitors who reported seeing Child #1 exiting the bus unsupervised and crying. One parent/visitor told Staff #2 they opened the front door for Child #1 to enter the center. 3. The bus was parked in the center's driveway, within 20 feet of the main entrance. This parking area is adjacent to a neighborhood street and wooded areas. 4. Per timeanddate.com, the outside temperature was 94 degrees at 12:54 PM and 96 degrees at 1:37 PM.

Plan of Correction: The center states that a "manager will ensure that all staff properly complete the check on/off list."

Standard #: 22VAC40-185-340-F
Description: Based on a review of documentation, and staff interviews on 7/18/19, the center did not ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. EVIDENCE: 1. During an interview on 7/18/19 Staff #3 stated that on 7/3/19, upon returning to the center at approximately 1:00 PM after a field trip, she parked the bus at the front entrance of the center. She stated she opened the bus door and exited the vehicle. She observed the children were entering the building and she followed them, leaving Staff #5 on the bus. She stated that Staff #5 had the checklist of student names, which was not utilized and this resulted in Child #1, who is four years old, being left on the bus alone. Staff #3 stated seeing Child #1 entering the school approximately five minutes later. 2. In a written statement dated 7/3/19, Staff #2 stated that on 7/3/19 she observed Staff #3 and Staff #5 in the classroom following the field trip. Staff #2 walked to the entryway where two visitors reported seeing Child #1 crying and exiting the bus without supervision, at which time one visitor let the child into the building. Staff #2 spoke to Staff #5 who reported being the last staff on the bus and not seeing Child #1 on the bus when exiting. 3. Per timeanddate.com, the outside temperature was 94 degrees at 12:54 PM and 96 degrees at 1:37 PM.

Plan of Correction: The center states that a "manager will ensure that all staff implement the center's policies and procedures."

Standard #: 22VAC40-185-580-K
Description: Based on staff interviews and a review of documentation on 7/18/19, the center failed to ensure staff verified children had been removed from vehicles at the conclusion of a trip during transportation. EVIDENCE: 1. On 7/18/19 Staff #3 stated that neither she nor Staff #5 ensured all children had exited the bus upon returning from a field trip at approximately 1:00 PM. This resulted in Child #1, who is 4 years old, being left alone on the center's bus on 7/3/19 for approximately five minutes. 2. Per timeanddate.com, the outside temperature was 94 degrees at 12:54 PM and 96 degrees at 1:37 PM.

Plan of Correction: The center states that a "manager will perform a bus sweep and record their signature."

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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