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General Heiser Boys and Girls Club
17565 Old Stage Coach Road
Dumfries, VA 22026
(703) 441-0611

Current Inspector: Morgan P Bryson (540) 270-0057

Inspection Date: July 29, 2019 and Aug. 1, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures

Technical Assistance:
Consultation was made regarding the center's procedures for identifying where attending children are at all times, including procedures to ensure that all children are accounted for before leaving a field trip site and upon return to the center.

Comments:
An unannounced monitoring inspection was conducted with another local agency on 7/29/19 from 12:25pm to 2:45pm and 8/1/19 from 10:10am to 11:30am to investigate a self-reported incident received by the Northern Licensing Office regarding supervision. Staff and child records, center policies and procedures, attendance logs, and the incident report were reviewed. In addition, staff and child interviews were conducted in conjunction with another local agency. Violations were found regarding staff supervision as well as additional violations unrelated to the self-reported incident and are identified in the Violation Notice. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office by Friday, August 9, 2019 at 5pm. Please email me at morgan.bryson1@dss.virginia.gov with any questions.

Violations:
Standard #: 22VAC40-185-340-A
Description: Based on staff interviews and review of documentation and policies, staff did not ensure the care, protection, and guidance of all children in care. Evidence: 1. A group of children with 4 staff went on a field trip to a public pool on July 19, 2019. It was pre-determined that multiple trips would be need to be made with the center bus as only 13 children and 2 staff could ride on the bus at once. When it was time to leave the pool, Group 1 made their way to the bus with Staff #2 and Staff #3 while Staff #1 and Staff #4 stayed behind with the remaining children. Staff #1 and Staff #4 stated it was discussed that Child #1 was to be on the first bus back and they saw the child walking towards the bus with the first group. However, Staff #2 was unsure which group Child #1 was supposed to be with and Staff #3 stated Child #1 was supposed to go back with the second group. Staff #2 and Staff #3 stated when they got to the bus they had only 12 children, so Staff #3 returned to the group and got a 13th child. At this point, staff were not aware Child #1 was not with either group. 2. Child #1 (Age 5) believed she was in the first group, but stopped to get water on her way to the bus. When Child #1 went back to the bathroom she discovered her group had already left. Child #1 then went to the pool's front desk and stated she was left behind. The front desk called the center and advised Child #1 was there with them.

Plan of Correction: 1) A staff meeting was held on 7-30-19 where the updated Accountability Procedure was reviewed with all staff. A new Trip list was also presented and will be utilized on all trips out of the building. 2) Refer to point #1, we have also updated our Sight and Sound Supervision Policy and all staff are signing off on it.

Standard #: 22VAC40-185-340-F
Description: Based on staff interviews and documentation review, a child under 10 years of age was not always within sight and sound supervision. Evidence: 1. Child #1 (Age 5) was out of sight and sound supervision for approximately 10 minutes on July 19, 2019 while on a field trip at a public pool.

Plan of Correction: 1) Staff are reviewing and signing off on the updated Sight and Sound Policy

Standard #: 22VAC40-191-60-C-2
Description: Based on review of 4 staff records, 1 staff record did not contain central registry results by the end of the 30th day of employment. Evidence: 1. Staff #2 (Date of Hire: 6/20/19) does not have central registry results on file.

Plan of Correction: 1) Part of the hiring process will include the notarized paperwork for the Central Registry Check being completed and turned in on the first day of work. 2) Staff # 2 will not return to work until we receive the results for this check.

Standard #: 63.2(17)-1720.1-B-2
Description: Based on review of 4 staff records, 1 staff file did not contain a fingerprint based criminal history background check. Evidence: 1. Staff #2 (Date of Hire: 6/20/19) does not have fingerprinting results on file prior to first day of employment.

Plan of Correction: 1) Finger Printing results for staff #2 were received on 7-29-19 2) We are working with our HR Department to ensure the start date matches the Criminal History Check and finger printing results.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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