VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Kid's Cottage LLC
10212 Kings Highway
King george, VA 22485
(540) 775-4936

Current Inspector: Susan Ellington-Sconiers (804) 588-2368

Inspection Date: Aug. 22, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

n/a

Comments:

An unannounced renewal inspection was conducted on Thursday, August 22, 2019 to determine the center's compliance with licensing standards. The inspector arrived at the center at 10:00 am and concluded the inspection at approximately 2:15 pm. The center's director was present and assisted the inspector throughout the inspection. The census for today's inspection consisted of 38 children in the care of 8 staff. Upon the inspector's arrival, the children were engaged in a variety of activities. The theme of the week was the letter "B." The children in the Three's classroom were observed playing in centers, interacting with peers and staff, playing with blocks, dress-up, play-dough, and during an art activity led by the staff. The children in the Two's classroom were observed as they transitioned from the playground to their classroom. They were later observed during free-play, taking bathroom breaks, washing hands, eating lunch, and later during their designated rest period. The children in the Toddler's classroom were observed coloring at the table and going over number and animal themed flashcards. In the Infant classroom, the children were observed as they slept, while they were fed, doing tummy time, and staff were observed during diapering procedures. Staff in all classrooms were observed having positive interactions with the children in care. The classrooms are decorated with the children's artwork and are equipped with age and sate appropriate materials. The playground was inspected and found to be in compliance. Medication is not administered at this time and transportation is not provided. The first aid kit and non-emergency supplies were inspected and found complete. There are staff available with Daily Health Observation training, CPR and First Aid certified staff. During the inspection, five children's records, five staff records, and background checks for the center's owners were reviewed. Fire Inspection: 09/19/2018 Health Inspection: 05/23/2019 Evacuation Drill: 07/03/2019 and shelter-in-place drill: 09/17/2018 If you have any questions about this inspection, please contact the licensing inspector at (804) 662-9772.

Violations:

Standard #:	22VAC40-185-70-A
Description:	Based on a review of five staff records and interview on 08/22/2019, the center did not obtain the required information for two staff members. Evidence: 1) The record for Staff #3, hired on 03/11/2019, did not contain documentation of at least two character references. 2) The record for Staff #4, hired on 03/25/2019, did not contain documentation of at least two character references. 3) During interview, the director reported the references for Staff #3 and Staff #4 were obtained, but could not be located during the inspection. Each staff record shall contain documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering.
Plan of Correction:	The director will obtain the new references and will file them. In the future, the director will be more careful when transferring files to new folders. Files will not be transported from one center to another to avoid misplacing them. In addition to the director, the assistant director will monitor staff records after staff have been hired to ensure all information is in place.
Standard #:	22VAC40-185-290-3
Description:	Based on observations at the center on 08/22/2019, the center did not ensure all electrical outlets had protective covers. Evidence: 1) In the Toddler classroom, the licensing inspector observed a surge protector power strip with two uncovered electrical outlets.
Plan of Correction:	The director placed protective covers on the electrical outlets. The director will remind staff that electrical outlets should have protective covers. Daily classroom checks will continue to ensure compliance in all classrooms.
Standard #:	22VAC40-185-510-J
Description:	Based on observation on 08/22/2019, the center did not ensure that medication, except for those prescriptions designated otherwise by written physician's orders, included refrigerated medication and staff's personal medication, shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) During the inspection, the licensing inspector observed a bottle of a staff member's non-prescription medicine on a shelf in the Toddler's classroom. The medication was out of the reach of children, but it was not kept in a locked placed using a safe locking method.
Plan of Correction:	The medication was locked while the inspector was on site. The director will remind staff that personal medication should not be in the classrooms and should remain in a locked place where it is not accessible to the children. Daily classroom checks will continue to ensure compliance in all classrooms.
Standard #:	22VAC40-191-60-C-2
Description:	Based on a review of five staff records and interview on 08/22/2019, the center did not ensure that two staff had a central registry finding within 30 days of employment. Evidence: 1) The record for Staff #2, hired on 04/25/2019, did not contain the results of a central registry finding. Staff #2 was still employed at the center on the day of the inspection. 2) The record for Staff #4, hired on 03/25/2019, did not contain the results of a central registry finding. Staff #4 was still employed at the center on the day of the inspection. 3) During interview, the director reported the central registry findings for Staff #2 and Staff #4 were requested, but have not been returned to date.
Plan of Correction:	The director contacted the Office of Background Investigation on 08/15/2019 upon realizing the central registry findings were missing. The director made further contact with OBI on the day of the inspection and will follow up with the licensing inspector upon receipt. In the future, the director will follow up timely and document as required.